VAARNG Nonwearables BPA SOO.pdf

Blanket Purchase Agreement Statement of Objective for Virginia National Guard

Customized Non-wearables Promotional Items

1. Purpose

The purpose of this Blanket Purchase Agreement(s) (BPA) is to establish a streamlined procurement process for customized non-wearables items. This agreement will enable the Virginia National Guard to efficiently acquire high quality, tailored product that meet specific requirement while ensuring cost effectiveness, consistency, and timely delivery. The VaNG has procured non-wearables items on recurring basis for multiply organizations and programs with items ranging from water bottles to fidget spinners.

2. Scope

Vendors shall provide a comprehensive range of services included by not limited to the following.

• Branded promotional items (e.g., pens, notebooks, tote bags)

• Customized office supplies

• Specialty packaging and containers

• Fad/Trending Items

• Other non-wearable promotional items as required by the Virginia National Guard.

3. Performance Requirements: Vendors shall:

- Ensure all products meet quality standards and are free from defects.

- Maintain consistent braiding in accordance with provided design specification

- Provide order tracking and reporting for transparency and accountability

- Deliver items within agreed-upon timeframes, ensuring minimal disruptions

4. Deliverables:

a. A catalog of available wearable items and customization options.

b. Sample products, upon request, before initials orders are placed.

c. Digital proofs/mockups for approvals prior to production

5. Pricing and Invoicing: Pricing shall be structured competitively under the BPA, with volume discounts where applicable. Invoices against call orders shall be submitted using Wide Area Workflow via Procurements Interpreted Enterprise Environments, unless a call order is placed by an appointed ordering officer (OO) using the Government Purchase ACArd (GPC).

6. Ordering Instructions

a. Authorized users: Virginia National Guard (VANG) organization to include the Purchasing and Contracting (P&C) Office and the Base Contracting Office (BCO), and VANG appointed Ordering Officers (OO).

b. Orders may be placed against the BPA for a period of five after the date of award or the ceiling of $1M is reached, whichever occurs first.

c. The VANG P&C and BCO are the only offices authorized to purchase under this BPA.

Officially appointed OOs by either office are authorized to purchase under this BPA. A copy of OO appointment letters will be provided to the contractor. However, it is the contractor’s responsibility to verify the order is being placed by an appointed OO as the Government is not obligated to pay for goods/services ordered without proper authority.

d.. Fair Opportunity:

(1) Orders valued under the micro-purchase threshold are not required to be competed.

(2) Orders valued over the micro-purchase threshold will be competed amongst all BPA holders. Unless otherwise specified by the contracting office or OO, the overall lowest priced vendor that can meet the needs of the requirement will receive the order.

(3) The order is considered binding when the government sends the order to the BPA holder and receipt is acknowledged. No contractor signature is required on the order, the BPA holder just needs to accept the call order in writing (email is acceptable) acknowledging it.

e. The contractor shall provide a monthly report to the Contracting Officer, which includes the cumulative amount of funds charged on all Government Purchase Cards (GPCs) by authorized OOs. The format of the contractor’s choosing is acceptable.

f. Delivery Location: The delivery information will be cited on individual orders.

g. Delivery Date: The delivery date will be cited on individual orders.