PERFORMANCE WORK STATEMENT (Updated).docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

34th Chemical, Biological, Radiological, Nuclear, High Yield Explosive (CBRNE) Enhanced Response Force Package (CERFP)

Role Players, Moulage and Weighted Manikins Support and Structural Collapse Venue Site (SCVS) Reset

1.0 General: This is a non-personal services contract to support the 34th CERFP - training event. The contractor shall provide and manage role players, moulage, weighted manikins, and SCVS reset. The Government shall not exercise any supervision or control over contractor employees or subcontractors performing the services herein. The contractor is accountable for all personnel and subcontractors. The National Guard Bureau (NGB) J3/7 provides the Chief, NGB (CNGB), with subject matter expertise on joint doctrine, training, education, and exercises to ensure a trained and balanced National Guard force ready to support any mission of the several States or Combatant Commanders.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Role Player Support and SCVS Reset Services, as defined in this PWS.

1.1.1 Objectives: This PWS establishes performance requirements to allow the contractor the maximum opportunity to utilize their personnel in simulating actual conditions. Role players are essential to realism and interaction during training events, which is enhanced by acting, moulage, and environmental conditions. SCVS were built to be realistic, challenging, and maintainable, and to provide skill lanes required to conduct NG CRE training as identified in the Training and Evaluation Outlines/CATS. The training venues provide strategic and tactical challenges of such complexity that repetitiveness does not breed familiarity with the training prop and training lanes. The SCVS is of sufficient size and complexity to keep the Search and Extraction (S&E) teams training in a realistic condition and environment, so individuals gain valuable experience and expertise working on a simulated "real world" structural collapse.

1.2 Background: In conjunction with NGB, the 34th CERFP is tasked to develop and support regional training and exercise activities aimed at enhancing domestic contingency readiness. The 34th CERFP ensures these functions are integrated and complemented where appropriate. To provide conditions wherein the participants are challenged with probable real-world situations, the 34th CERFP uses moulage role players and manikins to simulate the applicable conditions. Regarding reset, 34th CERFP ensures these functions are integrated and complementary where appropriate. NGB uses Structural Collapse Simulators (SCS) to simulate the collapsed state of buildings due to a natural disaster or a domestic terrorism event. The use of these simulator venues supports regional training and exercises to enhance domestic contingency preparedness exercises and evaluations of CBRNE Enhanced Response Force Package (CERFP), Homeland Response Force (HRF) and other CBRNE response capabilities. A SCVS is a location where one or more SCS are used to simulate the collapsed state of buildings.

1.3 Period of Performance (PoP):

The PoP shall be April 28- May 01, 2025, for Reset Services.

The PoP shall be April 28 – May 1, 2025, Role Player Services. ): In addition to the actual training event, the contractor shall participate in pre and post exercise events; therefore, the duration of the contract is scattered between April 28- May 1, 2025.

· Kickoff Meeting: between April 1-13, 2025

· Phase-In Period: April 13-15, 2025

· Contract Period of Performance: April 28- May 1, 2025

· After Action Report (AAR): No later than (NLT) May 5, 2025

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services at Fort Barfoot SETA site in Blackstone, VA between the hours of 7:00 A.M.- 7:00 P.M. on Tuesday - Thursday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be in Blackstone, Virginia. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.1.1 Telework. The Government will not permit the contractor to telework in support of this requirement except for pre-planning meetings. A representative must be on the ground during training dates April 28- May 01, 2025.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time, causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for the total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Reserved.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. Within five days of contract award, the contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved.

1.4.5.2 For contractors that do not require a CAC but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training prior to performance on-site. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR prior to on-site performance. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed prior to on-site performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR prior to on-site performance. iWATCH Training is available at the following URL:

https://www.youtube.com/embed/vlzYhQp7fPw

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved.

1.4.5.7 Reserved.

1.4.5.8 Reserved.

1.4.5.9 Reserved.

1.4.5.10 Reserved.

1.4.5.11 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at https://securityawareness.usalearning.gov/opsec/index.htm.

1.4.5.12 Reserved.

1.4.5.13 Reserved.

1.4.5.14 Reserved.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.4.6.1 Reserved.

1.4.7 Reserved.

1.4.8 Reserved.

1.4.9 Contract Manager (CM): The contractor shall designate a CM who shall ensure performance under this contract. The name of this person and an alternate who shall act for the contractor when the CM is absent shall be designated in writing to the COR. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicle passes) to the KO within one (1) business day of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract, procure commercial sex acts during the period of performance of the contract, or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero-tolerance policy and the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved.

1.4.13 Reserved.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved.

1.4.16 Accident Prevention. The Contractor shall provide and maintain work environments and procedures which will-

(1) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; and

(2) Avoid interruptions of Government operations.

Whenever the Contracting Officer or Contracting Officer's Representative (COR) becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer or COR shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel required to be used in the performance of a contract by the PWS.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS.

3.2 Materials: None.

3.3 Equipment: None.

3.4 Services: None.

3.5 Utilities: The contractor may utilize water buffalos (if needed), latrines, and hand washing stations in the area of performance. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1. The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Reserved.

4.3 Reserved.

5.0 Requirements

5.1. Meetings:

5.1.1 The contractor shall schedule a Kick-off meeting within 10 days of contract award. The kick-off meeting will identify the mandatory planning meetings' required action items supporting the training exercise. Action items assigned to the contractor at this meeting shall be resolved within the established timelines.

5.1.2 The contractor shall provide minutes of the kick-off meeting via email to the COR within 3 business days after the conclusion of the kick-off meeting.

5.1.3 The Contract Manager (CM) and lead NIMS/ICS shall attend planning meetings and the AAR Briefing according to the Execution Matrix. Nightly in-person briefings and meetings with the command team and COR may be required.

5.1.4 CM or representative shall attend the daily “hot wash” briefing, usually held each evening following the daily training, to obtain any changes and/or get further coordinating instructions. If the Exercise Lead does not have a “hot wash” for the day, the Contractor must contact the on-site Exercise Lead to gather this information.

5.2. Safety: The contractor is responsible for their staff, employees, and subcontractors at all times. The contractor shall follow all applicable federal, state, and local safety regulations. Training shall continue during inclement weather unless a need to delay is determined by a Virginia Army National Guard safety officer.

5.2.1 The contractor shall ensure all contractor and subcontractor staff and employees park only in designated areas.

5.2.2 The contractor shall provide role-player orientation and mandatory safety training prior to role-player participation.

5.2.3 Within 5 business days after the contract award, the contractor shall provide a written safety plan to the COR. The plan shall address procedures and resources to be utilized should inclement weather, with and without continuation of the training event, and real-world emergencies and/or life support be realized during the performance period.

5.2.4 Due to the increased possibility of slips, trips, and falls in certain venues, contractors shall screen all staff and subcontractor staff performing in this training event for physical and medical issues that may limit their ability to fulfill the requirements.

5.2.5 The contractor shall provide mandatory safety equipment (hard hats, safety eyeglasses, etc.) for all role players entering the collapsed structure (rubble pile) location as necessary.

5.2.6 At all training sites, the contractor shall provide all staff and subcontractor staff performing in the training event with a high-visibility identification method (e.g., vest).

5.2.7 Communications Plan: The contractor shall have effective and clear communication with the Exercise Planner, Exercise Control, the COR, and any pertinent contractor key personnel on the ground determined. Not later than April 23, 2025, the Contractor shall provide a point of contact(s) to the COR for distribution to the Exercise Lead and any Government key personnel. The contractor shall coordinate with the COR to obtain radios and arrange Internet access if required. Comment by Gardner, Curtis L CIV NG VAARNG (USA): Update.

5.3 Role Players, Moulage, Trauma Manikins & Real-World Medical Support

5.3.1 Deliverable: The CM shall coordinate with the COR and Exercise Lead for the placement and rotation/recycling of role players and trauma manikins within their specified time frames to maintain adequate flow rates of injured personnel for the exercise.

5.3.2 Displaced Civilian (DC) Role Players: Provide displaced civilian role players (actors) for each scenario throughout the training exercise (see matrix below paragraph 5.3.14).

5.3.3 The number of artisans is based on exercise needs. Depending on the exercise sequencing and pacing, the contractor shall provide the required support at each presentation. Times may shift slightly based on training requirements as directed by exercise planners. Provide patient flow rates in accordance with exercise scenarios.

5.3.4 The CM shall ensure the quality of moulage treatments.

5.3.5 Role Player Moulage: Role player moulage shall include the following types of medical issues: Multiple Compression Wounds, Trauma, Abrasions, Cuts, Punctures, Chest Pain, Crush, Burn, Hot/Cold, and Panic (mental other), Worried Well, Communicable Disease, Chemical burns, PTSD, Geriatrics, and Pediatrics -- Ambulatory and Non-Ambulatory with corresponding Injury/Mass Casualty Cards visible for exercise responders.

5.3.6 Apply glo-germ to role players as required. Glo-Germ applications and usage shall be dictated by exercise requirements. Staff members may be required to utilize blacklight.

5.3.7 The Contractor shall provide all materials, including cut-away clothing, safety shoes, safety glasses, and clothing carry bags for role-player support.

5.3.8 The contractor shall provide a minimum of two (2) Glo-Germ kits for the duration of the contract. Each kit shall contain a minimum of one (1) bottle of Glo-Germ and one (1) handheld black light for detecting containments and conducting proper decontamination techniques.

5.3.9 The contractor shall provide exercise scenario-specific Injury/Mass Casualty Cards (waterproof) and injury-specific acting instructions/coaching for all casualty role players.

5.3.10 Transportation: Ensure timely pickup of role players once they have passed through medical holding to maximize the recycling process. Role players shall be moulage (made-up) and transported to the appropriate sites with sufficient time for placement prior to their respective presentations.

5.3.11 Role Player Uniforms: Role players will get extremely wet (weather permitting), prop clothing will be cut off, and they will be scrubbed with brushes and a lot of water (possibly cold water) in the Decontamination Shower lanes/stations. Ensure role players wear ‘‘cut away’ clothing and moulage. Ensure all role players have appropriate skintight undergarments (i.e., swimsuits). Ensure role players have costume jewelry (inexpensive) for processing casualty’s valuables. Provide person(s) to move items taken from casualty role players at the start of the Decontamination Line to the end of the medical treatment holding area.

5.3.12 CM shall provide the Exercise Lead and any pertinent key personnel with an accurate number of role-player presentations to pass through the Decontamination Line according to Ambulatory and Non-Ambulatory iterations. This includes role players/manikins simulating fatalities.

5.3.13 The CM shall ensure DC role players are briefed on the specifics of exercise scenario requirements and perform within the limits of the scenario. Provide DC role players with exercise scenarios and acting requirements.

5.3.14 Matrix of Daily Requirements for Role Player Support: Placements at various places throughout the Search and Extraction Training Area (SETA) site at the designated location in Blackstone, Virginia, and it shall be coordinated the night before with the controllers and controlled by the final Master Scenario Event List (MSEL). Personnel provided to meet the requirements in the below matrix shall meet the following requirements.

a. Be in a physical condition that allows them to move or be stationed in cluttered, dusty, and cramped locations.

b. Not have an existing condition that requires a cast, sling, or extensive bandaging.

c. Be capable of unassisted walking over rugged terrain for distances up to one-half mile at a time; and,

d. Be capable of standing, sitting, or lying on uneven and dirty surfaces that may be very cool or very warm for an extended period.

e. In addition, the Incident/Area/Unified Commander role players shall be experienced as Incident/Unified/Area Commanders and have had FEMA/EMI Training for Incident Command and (National Incident Management (NIMS). Successful Completion of IS 300 and IC 400 Incident Command Training are required. A copy of the completed training certificates shall be provided to the COR prior to on-site performance.

April 28, 2025 4:00 p.m. ET until meeting conclusion

April 29, 2025 7:00 a.m. ET to NLT 7:00 p.m.

(ambulatory/non-ambulatory mix to be determined by exercise controllers) per hour. Only require mannequins

One person to act as the Incident Commander and One person to act as the Operations Section Chief.

These actors shall not be angry or unruly but may be confused, thirsty and hungry.

Transportation from the stage, moulage site and the exercise area is the responsibility of the contractor.

Props may be used.

April 30, 2025 7:00 a.m. ET to NLT 7:00 p.m.

Casualty Role Players:

Through-put of 15 non-ambulatory and 30 ambulatories expected for the duration of the training exercise

The contractor shall be prepared to manage a unified command staff of NG personnel as they prepare IAPs and future plans.

May 1, 2025 7:00 a.m. ET to NLT 7:00 p.m.

Casualty Role Players:

Through-put of 20 non-ambulatory and 40 ambulatory expected for the duration of the training exercise

Incident Commander and Operations Section Chief.

These actors shall not be angry or unruly but may be confused, thirsty and hungry.

Transportation from the stage, moulage site and the exercise area is the responsibility of the contractor.

Props may be used.

5..3.15 Trauma Manikin Support: The contractor shall provide manikins for each training exercise scenario. Depending on the exercise sequencing and pacing, provide the required support at each presentation. Times may shift slightly based on training requirements as directed by exercise planners.

5.3.16 The contractor shall provide exercise scenario-specific material for manikins with the following issues: Multiple compression wounds, trauma, abrasions, cuts, punctures, crushes, and chemical burns.

5.3.17 The contractor shall ensure timely transportation and pickup of role players and manikins once they have completed the exercise scenario to maximize the role player and manikin recycling process.

5.3.18 Some DC role players may utilize props. The contractor shall provide exercise scenario-specific Injury/Mass Casualty Cards (waterproof) and specific acting instructions/ coaching for all DC role players and manikins.

5.3.19 The contractor shall coordinate with Rubble Pile Staff concerning the placement and recovery of manikins.

5.3.20 Weighted manikins shall be moulage (made-up) and transported by the contractor for placement prior to each iteration. Manikins shall be collected following each day’s event for re-moulage and delivery back to the Rubble Pile staff.

5.3.21 Weighted manikins shall meet the following minimum specification: Adults, minimum 150 pounds with weighted limbs; Children, 60-100 pounds; Infants, 10-30 pounds. Composition of manikins: Adults ~ 75%, Children ~15%, Infants ~ 10% mix.

5.3.22 Matrix of Daily Requirements for Manikins: Placements at various locations throughout the SETA site shall be coordinated the night before with the COR and controlled by the final Master Scenario Event List (MSEL).

April 28-1 May, 2025 4:00 p.m. ET

Have additional manikins available for use.

5.3.23 Minimum Acceptable Standard: All role players, moulage, and weighted manikins to include all contractor-required props shall be set up not later than 1 hour prior to the scheduled start time for each venue.

5.3.24 Ambulances. The contractor shall provide one (1) ALS ambulance and one (1) Comment by Gardner, Curtis L CIV NG VAARNG (USA): Update dates. Make sure the ambulance count is right.

BLS ambulance from April 29, 2025, through May 1, 2025. Each ambulance shall have at minimum one (1) driver and one (1) assistant/medic. Ambulances and personnel shall be at the SETA site during the duration of each day’s exercise.

5.4 Reset Services

5.4.1 Equipment. The Contractor shall provide all equipment necessary to ensure total mission support of SCVS reset. Contractor will provide, at a minimum, the following equipment, including any additional items necessary for operations and maintenance support, for items identified in the PWS (fuel, hydraulic fluid, hand tools, additional batteries/power packs, bits, blades, and repair parts) and for Search and Extraction Training:

Lumber and Material Kit for Shoring Operations (consumable) Quantity

Wood:

Equipment:

5.5 Task 1, Program Management: The Contractor shall provide materials and services to accomplish all tasks outlined in this Performance Work Statement throughout the period of performance of the contract.

5.5.1 Meetings: The Contractor shall prepare for, conduct, and participate in meetings and reviews when required or directed.

5.5.2 The Contractor will schedule a Kick-off meeting within 5-10 days prior to the start of the Period of Performance. The Kick- off meeting will dictate the mandatory planning meetings. The Contractor shall resolve action items assigned to the Contractor at these meetings. Kickoff meeting shall be done virtually over the phone or video conference designated by the Project manager (Vendor) and COR (VA ARNG).

5.5.3 The Contractor shall submit reports and all requests IAW with Technical Exhibit 2; Deliverables Schedule. The Contractor shall submit a roll up of all meeting notes to the Contracting Officer or their designated representative.

5.5.4 Contract Manager shall attend planning meetings and the “hot wash”/daily AAR Briefing (Ref 5.1.4 PoP).

5.5.5 Contract Manager or representative shall attend the daily “hot wash”/daily AAR briefing, usually held each evening, following the daily training to obtain any changes and/or get further coordinating instructions. If the Exercise Lead does not have a “hot wash”/daily AAR for the day, it is the Contractor’s responsibility to contact the on-site Exercise Lead to gather this information.

5.5.6 Safety: The Contractor is always responsible for their staff. Follow all applicable federal, state, and local safety regulations. Liability and/or usage agreement may be required for access to training site. Training shall continue during inclement weather unless safety concerns prohibit such continuation of training.

5.5.7 Use government provided identification badges (if required).

5.5.8 Ensure staff shall park only in designated areas.

5.5.9 Provide a formal plan with procedures and resources available for on-site safety, ‘real-world’ emergences, and life support. Training shall continue during inclement weather unless safety concerns prohibit such continuation of training.

5.5.10 Provide mandatory safety equipment (hard hats, eyeglasses, etc.) for all staff entering the collapse structure (rubble pile) location.

5.5.11 Provide points of contact with a high visibility method of identification (e.g., vest) at all training sites to supervise and support personnel.

5.5.12 Communications Plan: Contractor shall have effective and clear communications with Exercise Planner, Exercise Control, the COR, and any pertinent key personnel within the Contractor’s employees on ground determined by the Contractor. Provide point of contacts to Exercise Lead and any pertinent key personnel. Obtain radios and arrange for Internet access if required. The Contractor shall ensure the assigned Contract Manager coordinates with the Exercise Lead, and they shall be present from April 28- May 1 from 7:00 am – 7:00 pm. Comment by Gardner, Curtis L CIV NG VAARNG (USA): Update

5.5.13 Minimum Acceptable Standard: The meetings notes from all participated meetings, whether it is in-person or virtually shall be delivered to the COR, via e-mail in a PDF format on the Contractor’s letterhead, on the next business day and the content of the report shall be free of grammatical, spelling, and factual errors.

5.6 Task 2, Contractor’s Management Report:

5.6.1 Deliverable: The Contractor’s Daily Status Report (DSR) by exception, meaning, if something needs to be worked through or corrected, then a DSR is required, indicates the progress of the work, status of the program and of the assigned tasks. This report shall include information relating to accomplishments, existing or potential problem areas and proposed action to resolve the problems. The Contractor shall include the DSR with each invoice submitted for payment. Contractor’s Progress, Status, and Management Report shall be in accordance with Technical Exhibit 2; Deliverables Schedule.

5.6.2 Minimum Acceptable Standard: DSR shall be delivered to the COR, via e-mail in a PDF format on the Contractor’s letterhead, that evening as required. The content of the report shall be free of grammatical, spelling, and factual errors.

5.7 Task 3, Provide SCVS Reset Support:

5.7.1 Deliverable: The Contract Manager shall reset the SCVS to create a realistic and challenging training environment so the Search and Extraction (S&E) teams can gain valuable experience and expertise working in a simulated "real world” natural disaster or a domestic terrorism event. The Contractor will ensure the SCVS is reset prior to the start of the exercise for each training period. This may require the Contractor to perform a site visit to identify and plan for the necessary materials required for a complete SCVS reset. The Contractor shall provide heavy equipment, labor and construction material required to reset the SCVS.

5.7.2 SCVS Reset Support: Provide SCVS reset in accordance with 5.7.3 specifications (locations, times, and conditions) for each of the exercises. Times may shift slightly based on training requirements as directed by exercise planners.

5.7.3 Location/Time/Environment Considerations:

a. Venue: Ft. Barfoot SETA Site/Rubble Plie is secure and accessible by hard-packed and concrete roads, which shall support the transport of equipment and personnel.

1) The overall training site is open and contains several existing structures to simulate collapsed buildings, debris fields and similar; in addition, there are training lanes, staging areas, equipment lay-down areas, and parking lots.

2) On-site resources:

a) Buildings: No

b) Electricity: No

c) Water: Potable water on-site

d) Tables and chairs: No

e) Toilets: Port-a-potties (outside buildings)

3) Earth/Soil:

a) Paved and gravel surfaced

b) Drainage: The surface area is improved and relatively flat with a drainage grade (2-3 degrees).

c) Vegetation: Site currently has limited grass and small plants.

b. Reserved

c. Environmental considerations:

a) No petroleum products can be utilized for fill/construction.

b) No subterranean excavating allowed.

c) There are no ancillary structures within the bounds of the SCVS.

d. Time. The Exercise is defined as one (1) operational period per day starting 29 April 2025 and ending 2 MAY 2025. The operational period will have various start times within a window between approximately 7:00 am and 7:00 pm. SCVS Reset must be completed NLT 6:30 am starting on 30 April 2025. SCVS SMEs shall not be expected to be used after 7:00 am on 2 May 2025 and may be released NLT 12:00 pm on 2 May 2025 when COR determines that the area is clean.

e. Following is a Matrix of Daily requirements for SCVS Support: Details shall be coordinated the night before with the controllers and controlled by the final Master Scenario Event List (MSEL).

Day/Date/Time 29 April- 1 MAY2025

· Reset ready prior to 6:30 am

· On site manager

· SCVS SMEs

· Equipment Package and Props Setup training lanes

· Provide training

Set up lanes prior to 6:30 am each training day

Lanes will be re-set per previous evenings discussion during “hot wash” per 5.1.4

Day/Date/Time

2 MAY 2025

· Site Clean up

Remove all equipment and debris we brought and/or created.

5.7.4 Provide an on-site manager, expert, for assuring quality of SCVS reset.

5.7.5 The Structure Collapse Venues Simulator (SCVS) must be an adequate size and complexity to allow multiple training venues to occur simultaneously and meet industry, State, and local safety standards (responsibility of the hosting State). SCVS must be sufficient to train personnel on tasks, and in accordance with, NFPA 1670: Standard on Operations and Training for Technical Search and Rescue Incidents.

5.7.6 Props must create the appearance of a "real world” collapsed structure, allowing National Guard Units to develop experience and expertise in real disasters.

5.7.7 Provide a maximum of ten (10) with a minimum of five (5) Search and Extraction (S&E) lanes depending on the training needs which shall be discussed the night prior in the coordination meeting covering overarching Training & Evaluation Outline (T&EO): Conduct Search and Extraction Deployment Operation (05-3-0001-CERFP); Conduct Rope Extraction Operations (05-3-0002-CERFP); Conduct Lifting/Hauling Operations (05-3-0003- CERFP); and Conduct Search and Extraction Operations (05-3-0004-CERFP).

5.7.8 Reset venues to maximize exercise goals and maintain a safe work environment for each training period.

5.7.9 Reserved

5.7.10 Provide the Lumber Kit as specified in 4.4.

5.7.11 Comply with all environmental determinations. Address and resolve all environmental considerations and issues. Adhere to OSHA and OSHA ladder safety regulations.

5.7.12 Complete resetting of the SCVS prior to the beginning of the ensuing training period.

5.7.13 Provide reset of lifting and Hauling prop with a minimum footprint of 40ft by 75ft. An area with tactical rock or firm, packed gravel will be provided to vendor.

5.7.14 Provide reset of shoring prop with a minimum footprint of wall surface 12ft tall by 45ft long. A building, one or two stories high, with smooth surfaces, windows, and doors will be provided to vendor.

5.7.15 Provide reset of confined Space prop with a minimum footprint of 3.5 ft tall (inside) by 40ft long. Training site must have firm footing for maneuvering and spot shoring will be provided to vendor.

5.7.16 Provide reset of rope prop with a minimum footprint of 25ft tall by 30ft long. Site must have tactical rock or firm gravel to land on and relay from.

5.7.17 Provide reset of breaching and breaking prop with heavy debris to break precisely as directed with a minimum footprint of 60ft by 60ft. Site must have tactical rock or firm gravel and must have good drainage.

5.7.18 Minimum Acceptable Standard: All SCVS reset shall be setup no later than 1 hour prior to the scheduled start time for each venue for each training period.

5.7.19 All training areas have been used for multiple years and do not require construction. Reset/ building lanes only requires using existing structure and materials.

5.8 Task 4, Provide SCVS Training Support Personnel.

5.8.1 Provide SCVS Subject Matter Experts (SMEs) to perform as safeties, trainers, or urban search and rescue liaisons within the ICS during the exercise.

5.8.2 Qualifications: All personnel involved in the training are certified in accordance with any U.S. certifying Agencies for this purpose (must have experience and Technical Rescue Level 2 Certification in all relevant functional areas below).

5.8.3 Provide 2 SME to perform as urban search and rescue trainers (if required), liaisons with the Incident Command System, safeties, and assist Joint Integrated Evaluation Team (JIET) OC/Ts to ensure that the maximum training and exercise value will be provided during the use of the collapsed structure simulator(s).

5.8.4 Personnel will be required to support safety or training for the following skillsets: Lifting and Hauling evolutions, Shoring evolutions, Confined Space evolutions, Rope evolutions, and Breaching and Breaking evolutions.

5.8.5 Training shall meet industry, State, and local safety standards.

5.8.6 Ensure the safe placement of role players and mannequins at the urban search and rescue venues during the operational periods. Coordinate with Role Player Staff concerning the placement and recovery of mannequins.

5.8.7 Ensure SMEs are briefed on specifics of exercise scenario requirements and perform within the limits of the scenario. SMEs shall supply input and direction to ensure that the maximum training and exercise value is achieved during the use of the SCVS.

5.8.8 Provide continuous exercise operational period support up to 24 hours (shift/flexible work hours) when required.

5.8.9 Minimum Acceptable Standard: The Contractor shall provide adequately trained Contractor employees to receive all appropriate briefings and orientations at Camp Pendleton, Virginia Beach, Virginia one day prior to the exercise.

5.9 Task 5, Submit Close-Out Reports and AAR comments:

5.9.1 Deliverable: The Contractor must submit Close-Out Report at the end of the period of performance.

5.9.2 Minimum Acceptable Standard: Close-Out Report shall be delivered to the COR via e-mail, in a PDF format on the Contractor’s letterhead, NLT 7 days after period of performance. The content of the report shall be free of grammatical, spelling, and factual errors.

5.9.3 The Command of the Requiring Activity (US Army National Guard) is requiring the following items to be on the top and bottom of each report:

5.9.4 The Unit Identification Code (UIC) for this requirement is W8BJA1.

5.9.5 The Federal/Product Service Code for this requirement is R412.

5.9.6 The Contracting Activity DODACC for this requirement is W912LQ.

Close-Out Report and AAR Comments: The Contractor shall submit the Close-Out Report and AAR comments to the COR via e-mail in PDF format not later than 7 calendar days after the conclusion of the event. The documents shall be on the Contractor’s letterhead and be free of grammatical, spelling, and factual errors.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

AR 530-1

Operations Security

AR 525-13

Antiterrorism

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.3.2 Displaced Civilian Role Players Support

5.3.5 Role Player Moulage Shall include the following types of medical issues: Multiple Compression Wounds, Trauma, Abrasions, Cuts, Punctures, Chest Pain, Crush, Burn, Hot/Cold, and Panic (mental other), Worried Well, Communicable Disease, Chemical burns, PTSD, Geriatrics, and Pediatrics -- Ambulatory and Non-Ambulatory with corresponding Injury/Mass Casualty Cards visible for exercise responders.

5.3.23 Minimum Acceptable Standard

5.4 Close-Out Reports and AAR Comments

5.7 Task 3, Provide SCVS Reset Support

5.8 Task 4, Provide SCVS Training Support Personnel