W912LQ21Q00280001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is the refine the requirement as w ell as to amend the time and the date specified for the receipt of offer.

2. The Contract Line Item Numbers (CLINS) are revised as a result of this amendment.

3. The Performance Work Statement (PWS) is revised as a result of this amendment.

4. The date for receipt of quotes is hereby changed to August 11, 2021.

5. See summary of changes.

1. CONTRACT ID CODE PAGE OF PAGES

1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912LQ21Q0028

X 9B. DATED (SEE ITEM 11)

17-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jul-2021

CODE

USPFO VA PURCHASING & CONTRACTING

WSH15H DSCR

8000 JEFFERSON DAVIS HW

RICHMOND VA 23297-0000

W912LQ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912LQ21Q0028

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 30-Jun-2021 11:00 AM to 11-Aug-

2021 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0002AB

The CLIN description has changed from TAG Breakout Rooms (5.2.2.4.1.1) to Army TAG Breakout Rooms (5.2.2.4.1.1).

The CLIN extended description has changed from:

The contractor shall provide eight training aid display areas capable of being separated into breakout training rooms sufficient for up to 100 people in accordance with the Performance Work Statement and contract terms and conditions.8 rooms x 2 days = 16

To:

The contractor shall provide six breakout rooms rooms sufficient for up to 200 people in accordance with the Performance Work Statement and contract terms and conditions.6 rooms x 2 days = 12 The pricing detail quantity has decreased by 4.00 from 16.00 to 12.00.

SUBCLIN 0002AC

This SUBCLIN has been renumbered to SUBCLIN 0002AE.

SUBCLIN 0002AE

This SUBCLIN has been renumbered to SUBCLIN 0002AF.

SUBCLIN 0002AF

This SUBCLIN has been renumbered to SUBCLIN 0002AG.

SUBCLIN 0002AG

This SUBCLIN has been renumbered to SUBCLIN 0002AH.

The CLIN description has changed from Family Programns Resource Provider Area to Family Programs

Resource Provider Area.

SUBCLIN 0002AH

This SUBCLIN has been renumbered to SUBCLIN 0002AJ.

SUBCLIN 0003AA

The CLIN description has changed from Adult and Teen Participant Lunch Meals to Adult Lunch Meals - Army.

The CLIN extended description has changed from:

Adult and Teen Participant Lunch Meals. The contractor shall provide a boxed, working lunch for approximately 1630 adult and teen participants on March 12th and March 13th, 2022 at 12:00 p.m. ET. The lunch shall include choice of entrée (two meat and one vegetarian option), a salad, a vegetable, a starch, bread, non-carbonated beverage, coffee, and assorted desserts. 1,500 boxed meals will be for attendees of the TAG Leadership Development Training event and available for individual or group pick-up within the event facility by government personnel. The remaining 130 boxed meals will be for attendees of the Family Program Volunteer Workshop and made available for attendees in the general session room identified in paragraph 5.2.2.4.2.1.1630 meals x 2 days = 3,260

To:

The contractor shall provide a boxed, working lunch for approximately 1250 adult participants on March 12th and March 13th, 2022 at 12:00 p.m. ET. The lunch shall include choice of entrée (two meat and one vegetarian option), a salad, a vegetable, a starch, bread, non-carbonated beverage, coffee, and assorted desserts. Bboxed meals shall be available for individual or group pick-up within the event facility by government personnel. 1250 meals x 2 days = The pricing detail quantity has decreased by 760.00 from 3,260.00 to 2,500.00.

SUBCLIN 0003AB

This SUBCLIN has been renumbered to SUBCLIN 0003AD.

The CLIN description has changed from Lunch Meals for Children Catering to Lunch Meals for Children

- Family Prog.

SUBCLIN 0002AC is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002AC 8

Air Breakout Room (5.2.2.4.1.2)

FFP

The contractor shall provide four breakout rooms rooms sufficient for up to 50 people in accordance with the Performance Work Statement and contract terms and conditions.

4 rooms x 2 days = 8 FOB: Destination

NET AMT

SUBCLIN 0003AB is added as follows:

0003AB 500 Each Adult Lunch Meals - Air

FFP

The contractor shall provide a boxed, working lunch for approximately 250 adult participants on March 12th and March 13th, 2022 at 12:00 p.m. ET. The lunch shall include choice of entrée (two meat and one vegetarian option), a salad, a vegetable, a starch, bread, non-carbonated beverage, coffee, and assorted desserts.

Bboxed meals shall be available for individual or group pick-up within the event facility by government personnel.

250 meals x 2 days = 500

PSC CD: V213

SUBCLIN 0003AC is added as follows:

0003AC 260 Each Adult Lunch Meals - Family Programs

FFP

The contractor shall provide a boxed, working lunch for approximately 130 adult and teen participants on March 12th and March 13th, 2022 at 12:00 p.m. ET. The lunch shall include choice of entrée (two meat and one vegetarian option), a salad, a vegetable, a starch, bread, non-carbonated beverage, coffee, and assorted desserts. Bboxed meals shall be available for individual or group pick-up within the event facility by government personnel.

130 meals x 2 days = 160

PSC CD: V213

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for SUBCLIN 0002AC:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A Government

The following Acceptance/Inspection Schedule was added for SUBCLIN 0003AB:

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for SUBCLIN 0003AC:

Destination Government Destination Government

The following have been added by full text:

QUESTIONS AND ANSWERS

Questions for W912LQQ0028: TAG Leadership Development Training Event

Question 1: Is the government able to extend the radius for the event due to the large number of participants and number of meeting spaces needed?

Answer 1: No.

Question 2: Do the meals need to be at per diem rates?

Anwer 2: No.

Question 3: Will there be food and beverage at the VIP reception? If so, what are the requirements?

Answer 3: A VIP reception is not part of this contract. The VIP room is soley for purposes of a waiting/greeting area for senior leaders and guests.

Question 4: On page 18, item 0003AA, should the quantity be 1630 instead of 1760, or 3,260?

Answer 4: Contract line item numbers (CLINS) have been updated, including CLIN 0003AA per amendent dated 28 July 2021.

Question 5: Page 17, item number 0003, is a specific price or response to be provided?

Answer 5: Item 0003 is an informational line item. No price is required for this CLIN. Priced sub line items (i.e.

0003AA, 0003AB, etc.) related to item 0003 are required to be priced.

Question 6: Will you require two separate childcare rooms? One room for the younger children and one room for the older children?

Answer 6: Yes. One room is required for ages 0‐5 and one room is required for ages 6‐10.

Question 7: Please clarify what 5.2.2.4.2 Family Program Volunteer Workshop is (page 8) and how it is to be set‐up.

Answer 7: Reference paragraphs 5.2.2.4.2.1 and 5.2.2.4.2.2 for Family Program Volunteer Workshop event space requirements related to general session space and breakout rooms.

Question 8: Please clarify which meeting rooms require a setup day for the government to setup.

Answer 8: The government will set up on Friday, March 11, 2021.

Question 9: Are vendors required to quote on all line items? For example, can a vendor quote on event space only and not quote lodging, meals and audio visual requirements?

Answer 9: As stated in the combined synopsis solicitation posting, vendors may quote on lodging only or event space and services only or all line items. However, vendors quoting event space are required to quote on all event space and related services such as catering and audio visual. “As multiple awards may be made, interested vendors are not required to quote all line items. However, as all event space and services shall be provided at one location, vendors quoting event services only (no lodging) must provide a quote or clearly state, not separately priced or no charge, on line items 0002 Event Space, and 0003 Catering, including all corresponding subline items. Vendors quoting lodging are only required to provide pricing for line item 0001.”

THIRD PARTY

*****IMPORTANT FOR 3rd PARTY VENDORS (Event Planners, etc.)*****

The government is bound by the terms and conditions of the award issued to the contractor identified on page 1 of the Standard Form (SF) 1449, Block 17a. The government is NOT bound by the terms and conditions agreed upon by the lodging/event facility, child care company, caterering and/or audio visual company and the contractor identified on the SF1449. With the exception of payment terms, any deviation from the performance requirement must be submitted as an alternative at the time quotes are submitted. The government may or may not accept the alternative term or condition; therefore, if a company is unable to accept an award unless the alternative is accepted it must be clearly annotated on the quote. Examples of such scenarios are provided below.

1. While the government is tax exempt, third party vendors are responsible for paying applicable taxes in accordance with their contractual agreements. A tax exemption form will not be provided by the government directly to the lodging/event facility, caterer, etc. should award be made to a third party vendor, nor will the government complete a tax exemption form on behalf of the third party vendor. Pricing should take this into consideration.

2. Payment is made to the vendor who is awarded a government contract. The government will make payment in accordance with the Prompt Payment Act after services have been received. Advance payment by the government is not authorized. The third party vendor is responsible for payment in accordance with their contractual agreement regardless of when payment is made by the government. For example, if the third party vendor's contractual agreement with the hotel is for a deposit of 20% ten days prior to the event, the third party is responsible for the deposit. The government will not make an advance payment to the contractor in order for the deposit to be made.

3. Final counts will be provided in accordance with award issued by the government. Should an agreement between a third party vendor and hotel, childcare company, caterer, etc. include different cutoff dates for final counts, the government is not responsible for any differences, nor will the government attempt to estimate what the final count will be in advance.

4. During the event, the contractor shall have their own personnel on-site for coordination.

Government personnel will not directly address or negotiate with suppliers/vendors as there is no privy of contract.

The following have been modified:

PERFROMANCE WORK STATEMENT

1.0 General: The Virginia National Guard (VANG) will be conducting a Leadership Development Training Workshop and a Family Programs Volunteer Workshop in Richmond, VA during March 2022.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform all lodging, event space, and catering services, as defined in this Performance Work Statement (PWS).

1.2 Background: The Adjutant General (TAG) of Virginia has recognized the importance of conducting a professional development event for the Soldiers of the VA National Guard.

1.3 Period of Performance (PoP): The event will be held March 12th and 13th, 2022.

1.4 General Information:

1.4.1 Place of Performance: The event will be conducted within a 15 mile radius of The VANG Headquarters located at 8000 Jefferson Davis Highway, Richmond, VA.

1.4.1.1 Telework: Not authorized.

1.4.2 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) no later than October 31, 2021. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Communications Security/Information Technology (COMSEC/IT) Security. All communications with Department of Defense (DoD) organizations are subject to COMSEC review. All telephone communication networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6 Contract Manager (CM): The CM and alternate shall be designated in writing to the KO no later than October 31, 2021. The CM, or alternate, will ensure performance under this contract. The CM, or alternate, shall have full authority to make decisions and bind the contractor on all contract matters relating to daily operation of this contract.

The CM and alternate CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM, and alternate, shall ensure contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM, and alternate, shall ensure contractor employees understand services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.7. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.8 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive shall not have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), nor perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel to be used in the performance of a contract by the PWS.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CM Contract Manager COR Contracting Officer Representative DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services KO Contracting Officer OCI Organizational Conflict of Interest PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: NONE

3.2 Materials: NONE

3.3 Equipment: NONE

3.4 Services: NONE

3.5 Utilities: NONE

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E)

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services and meet COVID19 guidelines in affect at the time of the event (i.e. hand sanitizer, disposable masks, etc.).

5.0 Requirements:

5.1 The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all requirements.

5.2 The contractor shall provide all lodging, event space and catering, necessary to meet requirements in a manner which complies with Federal, State and Local laws and regulations, including COVID-19 guidance, in affect at the time of the event.

5.2.1 Lodging: The contractor shall provide clean and well maintained rooms, to include adequate heating and cooling and a relaxing atmosphere, and timely and commercially acceptable housekeeping services. The contractor shall correct any issues or arrange for alternative lodging, at no additional cost to the government, within 30 minutes of notification standards are not being met.

5.2.1.1 Thirty (30) sleeping rooms are required on Friday, and Saturday, March 11-12, 2022 for family members. An additional twenty (20) sleeping rooms are required on Saturday, March 12, 2022 for family members. The contractor shall reserve this block of sleeping rooms designated “VANG Family Programs Volunteers” for the Virginia Army National Guard. The room numbers blocked shall be provided to the COR no later than October 31, 2021. The COR will determine eligibility prior to check-in by hotel representative.

5.2.1.1.1 The federal government will pay for the rooms actually used by service and family members who have had rooms reserved by the Virginia Army National Guard Family Programs under the “VANG Family Programs Volunteers” block. However, incidental expenses, such as room service, telephone calls, movie and game rentals, restaurant invoices, parking, etc. are the responsibility of the individual attendee and shall not be billed against this contract. These services shall be blocked from use and no personal credit card will be associated with any room in this block.

5.2.1.1.2 Service and family members who contact the hotel directly for room reservations shall be referred to the designated VANG Family Programs government representative to ensure rooms are not double booked. If a service or family member reserves a room individually after being referred to the designated government representative, he/she is responsible for their own lodging cost, taxes, incidental costs, etc.

5.2.1.2 Twenty (20) sleeping rooms shall be reserved for the Virginia Army National Guard staff members for March 11th and 12th, 2022. The contractor shall reserve this block of sleeping rooms under "Family Programs Staff". All staff attending will make individual room reservations using the appropriate reservation code and their personal or government issued credit card. No staff rooms shall be charged against this contract.

5.2.1.3 Rooms shall be private sleeping rooms with toilet and shower/tub facilities, with two (2) full or queen beds per room. Additional accommodations should be made for families containing more than 5 family members or for family members who require special needs such as cribs, rollaway beds, and handicap rooms.

5.2.1.4 The deadline for reserving rooms under the reservation code is seventy-two (72) hours prior to scheduled event. Any rooms not reserved by this deadline shall be released from the block and made available for sale to the general public. If rooms reserved under the “VANG Family Programs Volunteers” block are unable to be “sold”, the contractor may invoice the government for those rooms not cancelled seventy-two

(72) hours prior.

5.2.1.5 The federal government is tax exempt.

5.2.1.6 Checkout on March 13th will be at 1:00 P.M. at no additional cost.

5.2.2 Event Space: The contractor shall provide clean and safe meeting space, to include audio visual equipment and displays, conducive to a training environment. Each space shall be large enough to comfortably accommodate the number of participates identified per room type. The contractor shall correct any issues or arrange for alternative meeting space, at no additional cost to the government, within one hour of notification standards are not being met.

5.2.2.1 All required meeting space must be provided at one location.

5.2.2.2 Space must be considered official meeting rooms and not open to the public.

5.2.2.3 Meeting spaces shall NOT contain pillar(s) and/or structural objects which may obstruct an attendee's view.

5.2.2.4 General Session and Breakout Rooms:

5.2.2.4.1 TAG Leadership Development: The contractor shall provide one room, set up in classroom style, for approximately 1500 attendees and staff as well as eight training aid display areas along the outside perimeter of the room. The general session room times are anticipated the morning of March 12, 2022 starting at 7:00 a.m., and the afternoon of March 13, 2022, ending at 6:00 p.m. Upon final agenda approval, but no less than 15 days prior to the event, the Contracting Officer’s Representative (COR) will notify the contractor of exact times general session space is required.

5.2.2.4.1.1 Army – Six breakout training rooms to accommodate 200 individuals are required. Breakout training is currently scheduled to be conducted the afternoon of March 12, 2022 and the morning of March 13, 2022. Upon final agenda approval, but no less than 15 days prior to the event, the COR will notify the contractor of exact times breakout training space is required. Reset of general session space for break out rooms is not permissable.

5.2.2.4.1.2 Air – One breakout training room to accommodate 200 individuals and capable of being divided into four equal spaces for 50 individuals each is required.

Breakout training is currently scheduled to be conducted the afternoon of March 12, 2022 and the morning of March 13, 2022. Upon final agenda approval, but no less than

15 days prior to the event, the COR will notify the contractor of exact times the breakout space is required. The general session room will not be required during breakout sessions; therefore, reset of the general session area to accommodate breakout sessions is permissable. Reset of general session space for break out rooms is not permissable.

5.2.2.4.1.3 The government will transport the training aid displays into the contractor’s facility for setup in identified locations. The training aids will include vehicles and equipment weighing up to 23,000 pounds and measuring up to 23’ tall by 8’ wide.

5.2.2.4.1.4 Room shall be available for government to deliver and set up training aid displays on Friday, March 11, 2022.

5.2.2.4.1.5 The contractor shall provide two (2) tables and four (4) chairs outside the general session area for registration.

5.2.2.4.2 Family Program Volunteer Workshop: The contractor shall provide rooms for government use from 6:00 p.m. ET, March 11th, 2022 through 6:00 p.m., March 13th, 2022. Note: Use of the room on March 11th, 2022 is for planning purposes only;

therefore, full set-up is not required.

5.2.2.4.2.1 General Session: The contractor shall provide one room, set up banquet style for approximately 130 attendees and staff. The contractor shall provide two (2) tables and four (4) chairs outside the general session area for registration.

5.2.2.4.2.2 Breakout Rooms: The contractor shall provide four rooms, set up banquet style for approximately 45 attendees and staff.

5.2.2.4.3 Contractor provided equipment shall be provided and set-up for government use in each of the general session and breakout rooms. The contractor shall provide onsite personnel necessary to setup and maintain all audio visual equipment and services during the event.

5.2.2.4.3.1 Podium

5.2.2.4.3.2 Microphone

5.2.2.4.3.3 Wireless lavalier

5.2.2.4.3.4 Hand-held microphone

5.2.2.4.3.5 Audio sound system

5.2.2.4.3.6 Projector screen(s) large enough and properly positioned to ensure all attendees can easily view presentations.

5.2.2.4.3.7 Projector

5.2.2.4.3.8 Equipment cart

5.2.2.4.3.9 Wi-Fi internet service

5.2.2.4.3.10 Audio / Visual technology

5.2.2.4.3.11 A notepad and pen shall be provided for each attendee. These items shall be placed at each table.

5.2.2.5 VIP Reception Area: The contractor shall provide a room, with chairs, for approximately fifteen senior leaders on March 12 and 13, 2022 from 7:00 a.m. to 6:00 p.m. ET.

5.2.2.6 Family Programs Resource Provider Area: The contractor shall provide an area which accommodates fifteen government partners and at least 150 people on March 12 and 13, 2022 from 6:00 a.m. - 6:00 p.m. ET. Setup of the area shall include fifteen (15) 6’ skirted tables with two chairs at each table for partners to meet with attendees.

5.2.2.7 Family Programs Child Care Area: The contractor shall provide childcare area(s) to accommodate up to twenty-five children, ages 0-5 and twenty-five children, ages 6-

10. The contractor shall provide two (2) tables and four (4) chairs outside the childcare area for registration.

5.2.2.7.1 Age groups shall be separated.

5.2.2.7.2 The area shall allow a minimum of 20 square feet per child.

5.2.2.7.3 The area for each age group shall include three tables (round or rectangle) with eight chairs per table.

5.2.2.7.4 The area for each age group shall include a television and DVD cart combination. The contractor shall provide onsite personnel necessary to setup and maintain all audio visual equipment during the event.

5.2.2.7.5 Child care area shall be available for government use from 7:00 a.m. – 6:00 p.m. ET, March 12 and 13, 2022.

5.2.3 Catering: The contractor shall provide a variety of high quality foods and beverages in a timely manner which complies with all Federal, State and local laws, regulations, policies, permits and insurance in accordance with commercial food and beverage standards. Noncompliant food and beverage services shall be corrected on the spot at no additional cost to the government.

5.2.3.1 Adult and Teen Participant Lunch Meals. The contractor shall provide a boxed, working lunch for approximately 1630 adult and teen participants on March 12th and March 13th, 2022 at 12:00 p.m. ET. The lunch shall include choice of entrée (two meat and one vegetarian option), a salad, a vegetable, a starch, bread, non-carbonated beverage, coffee, and assorted desserts. 1,500 boxed meals will be for attendees of the TAG Leadership Development Training event and available for individual or group pick-up within the event facility by government personnel. The remaining 130 boxed meals will be for attendees of the Family Program Volunteer Workshop and made available for attendees in the general session room identified in paragraph 5.2.2.4.2.1.

5.2.3.2 Lunch Meals for Children. The contractor shall provide a boxed lunch for approximately 50 children 0 to 10 on March 12 and March 13, 2022 at 12:00 p.m. ET.

The lunch shall include an entree, a salad, a vegetable, a starch, bread, non-carbonated beverage, and assorted desserts. The menu shall be kid friendly (i.e. chicken fingers, pizza, fries, bread sticks, etc.). Children’s meals will be served in the childcare areas.

5.2.3.3 The contractor shall submit a list of menu options for adult and children meals to the COR for review and selection not later than January 7, 2022.

5.2.3.4 The contractor is responsible for all set up and clean up related to the required meals.

5.2.3.5 The government will provide a final meal count and meal selections seven working days prior to the event. The government will provide vegetarian entrée numbers with final meal count.

5.2.3.6 The contractor shall not impose a penalty upon the government for food not consumed by attendees, provided the government gives proper personnel count to the contractor.

5.2.4 Miscellaneous

5.2.4.1 The Government shall be permitted to bring, setup and connect its own laptop computers and printers to contractor-provided equipment in the conference room and breakout rooms. The Government shall be permitted to connect its equipment to the contractor’s electrical outlets and facilities, with no additional costs to the government for use of contractor’s electrical service.

5.2.4.2 The contractor agrees to allow the government to provide childcare services via a separate contract in the child care area identified in paragraph 5.2.2.7.

5.2.4.3 The contractor shall have a representative on-site throughout the duration of the conference. The on-site representative may be the same individual as the Contract Manager (CM). However, if the on-site representative is not the CM or alternate CM, the on-site representative shall have the same authority as the CM or the CM shall be available to the contractor’s on-site representative throughout the full duration of the event.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Level (AQL) Surveillance Method/By Whom

5.2.1 The contractor shall provide clean

and well maintained rooms, to include adequate heating and cooling and a relaxing atmosphere, and timely and commercially acceptable housekeeping services.

If rooms do not meet the standard, the contractor shall correct the issue or arrange for alternative lodging within 30 minutes.

Random Monitoring/Assigned Government Representative

5.2.2 The contractor shall provide clean

and safe meeting space, to include audio visual equipment and displays, conducive to a training environment. Each space shall be large enough to comfortably accommodate the number of participates identified per room type.

If meeting space(s) does not meet the standard, the contractor shall correct the issue or arrange for alternative meeting space at no additional cost to the government within one hour of deficiency notification.

Random Monitoring/Assigned Government Representative

5.2.3 The contractor shall provide a

variety of high quality foods and beverages in a timely manner which complies with all Federal, State and local laws, regulations, policies, permits and insurance in accordance with commercial food and beverage standards.

Noncompliant food and beverage services shall be corrected on the spot at no additional cost to the government.

Random Monitoring/Assigned Government Representative

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency/Date Number of Copies

Medium/Format Submit To

1.4.2, Quality Control Plan (QCP)

No later than October 31, 1 Electronic Submission

COR

1.4.6 Contract

Manager (CM)

No later than October 31, 1 Electronic Submission

KO

5.2.1.1 List of

Blocked Rooms for Family Members

No later than October 31, 1 Electronic Submission

COR

5.2.3.3 Menu

options

Not later than January 7, 1 Electronic Submission

COR

(End of Summary of Changes)