ATTACHMENT 1. CERF-P Role Players PWS- 24MAR21_v3 final.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

ROLE PLAYER, SITE ENHANCEMENT AND EXERCISE SUPPORT

April 23-25 and August 26-31, 2021

1. General:

1.1. Scope. The contractor shall provide all personnel, equipment, tools, materials, supervision and quality control necessary to prepare and deliver services in accordance with this PWS.

1.2. Background. The Virginia National Guard’s 34th CBRNE Enhanced Response Force Package (CERFP) is hosting a Collective Training Exercise (CTE) at Fort Pickett Maneuver Training Center, Blackstone, Virginia during the periods of Friday, April 23, 2021 through Sunday, April 25, 2021; and a U.S. Northern Command proctored External Evaluation (EXEVAL) at Fort Pickett Maneuver Training Center, Blackstone, Virginia during the periods of Thursday, August 26, 2021 through Tuesday, August 31, 2021. This exercise measures its contingency preparedness for natural disasters and/or domestic terrorism events.

1.3. Period(s) of Performance (PoP). The PoP shall be Friday, April 23, 2021 through Sunday, April 25, 2021; and, Thursday, August 26, 2021 through Tuesday, August 31, 2021.

1.4. Place and Performance of Services:

1.4.1. The contractor shall provide services between the hours of 5:30 a.m. through 7:30 p.m. from Friday through Sunday in April, and 3:30 p.m. through 5:30 a.m. in August.

1.4.2. The contractor shall provide services at a Government-furnished Nuclear, Biological and Chemical (NBC) Chamber and Search and Extraction Training Area (SETA) located at Fort Pickett Maneuver Training Center, Blackstone, Virginia. The vendor will have access to the building(s) prior to the PoP to allow for vendor occupation and set-up.

2.0. Definitions and Acronyms:

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the PWS.

2.1.5. Deliverable. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance..

2.1.10. Quality Control (QC). All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Sub-Contractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week. Monday through Sunday, unless specified otherwise.

2.1.14. Acronyms:

3. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S).

3.1. Property. The Government will furnish an area to establish a temporary “fixed” moulage application and role player holding site as well as the venue for which the vendor will update, refresh and/or replace training lanes.

4.0. Contractor Furnished Property, Materials and Equipment (CFP/M/E):

4.1. General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2. Security Requirements:

4.2.1. Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures available on the Fort Pickett webpage. This includes policies pertaining to the use or prohibition of electronic recorders, devices, cameras, etc.

4.2.1.1. If the Contractor is required to take photographs or videos on a Government Installation, the Contractor must obtain written permission from the Senior Commander. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

4.2.1.2. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.2.3. The contractor and its personnel must comply with the requirements of this paragraph in accessing Controlled Unclassified information (CUI), adherence to physical security requirements and access to Government facilities, records and information systems. For the purposes of this contract the contractors are not required to access any local Government IT systems and do not require a DD 254, DoD Contract Security Classification Specification.

4.2.4. The contractor is responsible for safeguarding information of a confidential or sensitive nature. Failure to safeguard any classified/privileged information which may involve the contractor or contractor’s personnel or to which they may have access may subject the contractor and/or the contractor’s employees to criminal liability under Title 18, section 793 and 7908 of the United States Code. Provisions of the Privacy Act apply to all records and reports maintained by the contractor. All programs and material developed at the government expense during the course of this contract are the property of the government.

4.2.5. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment and materials shall be secured

5.0. Requirements. Unless otherwise identified as GFP/M/E, the contractor shall provide all personnel, supplies, tools, equipment, supervision and quality control necessary to support program management, collective training event support, casualty role players support, mannequin support, Subject Matter Expert (SME) support, lumber and materials kit for shoring operations, and search and extraction training area reset.

5.1. Performance Requirements Summary (PRS). See Enclosure 2, PRS.

5.2. Performance Standards and Technical Specifications:

5.2.1. Program Management. The contractor shall:

5.2.1.1. Provide materials and services to accomplish all tasks of this PWS throughout the period of performance of the contract.

5.2.1.2. Schedule a virtual or in-person “kick-off” meeting as soon as possible after contract award, but no later than five (5) days after contract award. All CDC and VDH COVID 19 mitigation procedures shall be followed during in-person meetings and training.

5.2.1.3. Provide continuous exercise operational period support up to 24 hours (shift/flexible work hours), if required.

5.2.2. Provide Collective Training Exercise (CTE) Support. The Contractor shall:

5.2.2.1. Attend, in person, the Final Planning Meeting (FPM) on April 16, 2021 at 10:00 a.m for the CTE held on April 23-25 2021. The location will be the Search and Extraction Training Area (SETA) at Fort Pickett Maneuver Training Center, 5002 Garnet Ave., Blackstone, Virginia. The Contractor shall attend all other meetings as required via teleconference or in person. All CDC and VDH COVID 19 mitigation procedures shall be followed during in-person meetings and training.

5.2.2.2. Continue training during inclement weather to include rain, hot/cold or high winds; the planned conclusion of the event is 5:00 p.m.; however, due to operational variables the exercise may conclude earlier or later.

5.2.2.3. Search and Extraction Training Area Reset. The contractor shall:

5.2.2.4. Provide an on-site manager for assuring quality of reset.

5.2.2.5. Complete reset of the SETA prior to April 25, 2021.

5.2.2.6. Provide a minimum of four (4) search and extraction lanes, or “props,” covering the overarching Training & Evaluation Outlines (T&EO), see Enclosure 3, on each day beginning 8:00 a.m. April 24, 2021. Lanes must be of adequate size and complexity to allow multiple lanes to be trained simultaneously and meet industry, state and local safety standards. Following, the completion of training on April 24, 2021, 10 lanes must be set for the following exercise in August 2021.

5.2.2.7. Direct the safe emplacement of role players and mannequins within the four (4) search and extraction lanes on the SETA to meet training objectives.

5.2.2.8. Provide ten (10) NFPA 1002/1406 compliant concrete breaching slabs no less than 5’x5’x6” with no less than ¼” reinforced rebar in advance of the exercise and to be cured prior to August 26, 2021.

5.3. August 2021 Search and Extraction Training Area Enhancement. The contractor shall:

5.3.1. Attend, in person, the Final Planning Meeting (FPM) Attend, in person, the FPM on August 3, 2021 at 10:00 a.m for the CRE held on August 26-31, 2021. The location will be the Search and Extraction Training Area (SETA) at Fort Pickett Maneuver Training Center, 5002 Garnet Ave., Blackstone, Virginia. The Contractor shall attend all other meetings as required via teleconference or in person.

5.3.2. Continue training during inclement weather to include rain, hot/cold or high winds; the planned conclusion of the event is 4:00 a.m. daily; however, due to operational variables the exercise may conclude earlier or later.

5.3.3. Provide an on-site manager for assuring quality of enhancement.

5.3.4. Complete enhancement of the SETA prior to August 10, 2021.

5.3.5. Provide an aboveground trench rescue prop to simulate a variety of simulated trench rescues, which uses at least four (4) intermodal steel shipping containers to form at least four (4) trenches at various angles, depths and configurations to meet objectives of NFPA 1006 and 1670.

5.3.6.1. Ensure at least two (2) of the intermodal containers are accessible from the ground through the forward-facing doors. The interior of the intermodal containers are to be used as trench rescue tool storage.

5.3.6.2. Provide at least two (2) ingress/egress access points:

5.3.6.2.1. Treated lumber or metal staircase in accordance with 29 CFR 1910.25 and 1917.120.

5.3.6.2.2. Treated lumber ramp in accordance with 29 CFR 1926.501(b)(6).

5.3.6.3. Steel containers must be painted with marine-grade paint to mitigate rust and material degradation; color must be on a grey-to-dark-grey color spectrum, depending on availability.

5.3.6.4. Provide a semi-hardened gravel substrate of sufficient size and depth to maximize water drainage.

5.3.6.5. Ensure each steel container is equipped with side-mounted solar powered exhaust ventilation fan of sufficient size to reduce moisture damage.

5.3.6.6. Ensure sufficient fall prevention systems (e.g. guardrail systems) are installed along the ingress/egress access points and the interior and exterior of the aboveground prop accordance with 29 CFR 1910.29.

5.3.7. Provide and emplace three (3) vehicle extraction training props to simulate motor vehicle accident or impact damage which include: functional axles and wheels to allow for limited movement; accessible trunk space; and, a vehicle interior roughly the size of actual commercial automobiles.

5.3.7.1. Provide and emplace a mid-to-full size sedan.

5.3.7.2. Provide and emplace a mini-to-full size van.

5.3.7.3. Provide and emplace a mid-to-full size pick-up truck.

5.3.8. Provide External Evaluation (EXEVAL) Support. The Contractor shall:

5.3.8.1. Provide collective training and evaluation support suitable to achieve collective training needs by providing role players at a rate of 50 ambulatory and 30 non-ambulatory survivors of a variety of chemical, biological, radiological hazards and structure collapse.

5.3.9. The Contractor is responsible for the conduct and accountability of their staff, employees, actors and role players at all times.

5.3.9.1. The Contractor is responsible for screening role players for applicable medical issues (prior or existing) that may affect their performance during the exercise; role players may be asked to perform light-to-moderate duties associated with climbing, lifting, walking, running, etc.

5.3.10. The Contractor shall provide to role players

5.3.10.1. Role player orientation and safety training prior to their participation; include discussion on the extraction (lifting, hauling, etc.), decontamination (cutting of clothing, washing, scrubbing, etc.). and medical treatment expectations.

5.3.10.2. Mandatory safety equipment (i.e. water shoes, hard hats, eyeglasses, etc.) for all role players entering the simulated collapsed structure (e.g. “rubble pile”) location.

5.3.10.3. Clothing that can be cut off the role players to simulate medical triage. Appropriate underclothing is required; an example would be tight fitting athletic clothing. NOTE: There are limited thrift and recycled clothing sales locations in the Blackstone, Va. area.

5.3.11. Casualty Role Players Support. The Contractor shall:

5.3.11.1. Provide sufficient personnel to serve as role players in accordance with the specifications listed in the contract (quantity, locations, time and conditions) for each of the exercises.

5.3.11.2. Provide sufficient role players at a regularly scheduled flow to pass through the warm-zone medical triage and decontamination site at a minimum rate of 40 ambulatory and 20 non-ambulatory persons per hour. The required iterations would begin at approximately 4:00 p.m. to 3:00 a.m. daily starting on the August 27, 2021 ending 3:00 a.m. August 31, 2021. Due to weather, environment and other training conditions, there may be a requirement to move the role player insertion later.

5.3.11.3. Provide an initial ten (10) role players to act as “walking wounded” or “displaced civilians” no less than 60 minutes prior to the start of the first iteration of role players being available for extraction. The intent behind these ten (10) role players is that the Search and Extraction initial entry team should corral and escort those victims out of the “hot zone.”

5.3.11.4. Provide on-site expert(s) to apply and ensure a high quality of moulage to replicate injuries associated with crush and chemical, biological and radiological injuries (compression wounds, geriatrics, trauma, chest pain, crush, burn, hot/cold weather injuries, radiation illnesses, etc.). The number of experts are based on your needs to provide the number of presentations.

5.3.11.5. Provide exercise scenario specific Mass Casualty Cards (waterproof) and provide injury specific acting instructions/coaching for all casualty role players.

5.3.11.6. Provide an on-site manager(s) to direct and ensure that the role players are going to the correct location, at the correct pace and return to the role player holding area in a timely manner. This manager serves as the primary liaison to the CERFP Deputy Commander for role player and actor manager.

5.3.11.7. Provide and emplace simulated human remains (i.e. dismembered limbs, body parts, full body-sized mannequins) throughout the SETA (specifically around the simulated collapsed structure).

5.3.11.8. Provide all materials, to include “cut away” clothing and moulage for make-up and dressing role-players.

5.3.11.9. Provide shower or water shoes for each casualty role player.

5.3.11.10. Provide items to simulate processing casualties’ valuables; inexpensive costume jewelry, watches, wallets, and other personal effects may be used. The expectation is that these items may not be returned or returned in a degraded condition due to the operational conditions.

5.3.11.11. Provide person(s) to transport collected items from the end of the designated medical treatment area; see 5.2.4.10.

5.3.12 Subject Matter Experts Support. The contractor shall:

5.3.12.1. Provide two (2) Subject Matter Experts (SME) to provide support to search and extraction training lanes NLT 0700 April 24th, and August 26 through August 31, 2021 beginning at 3:00 p.m. until 3:00 a.m. SME provides expertise in National Incident Management System (NIMS) and/or Federal Emergency Management Agency (FEMA) compliant Type 1 or Type 2 rope rescue, confined space operations, and manual/mechanical extraction techniques in accordance with 29 CFR 1910.120. Prior NIMS/FEMA experience is highly recommended.

5.3.12.2. Provide three (3) SME to provide support to the command and control element NLT 1800 on April 23rd to 2000 on April 24th and August 26 through August 31, 2021 beginning at 3:00 p.m. until 3:00 a.m. daily. The three (3) SME serve as NIMS/FEMA qualified Incident Commander, Logistics Section Chief and Operations Section Chief. Actors should have former Incident Command System (ICS) experience and be able to prepare, write, design, assess, coordinate and manage incident action plans, ICS reports and risk analysis measures to adapt the simulated incident command system to meet training scenario.

5.3.12.3. Provide one (1) SME to provide support to the fatality and recover training lanes beginning August 26 through August 31, 2021 beginning at 3:00 p.m. until 3:00 a.m. daily. The one (1) SME serves as the local Medical Examiner and must be familiar with fatality recovery, morgue operations, legal and religious aspects of remains recovery.

5.3.12.4. Provide one (1) SME to provide support to the search and extraction training lanes beginning August 26 through August 31, 2021 beginning at 3:00 p.m. until 3:00 a.m. daily. through the duration of the exercise. The one (1) SME serves as a simulated Structural Engineer and must be familiar with operations within collapsed structures, buildings in transition, plumbing and electrical, as it relates to confined space operations.

5.3.13. Lumber and Material Kit for Shoring Operations (consumable). The contractor shall:

5.3.13.1. Provide the following lumber and construction materials:

5.3.13.2. Provide one (1) forklift and operator capable of lifting and replacing large concrete blocks, mannequins and other supplies or equipment, as required, April 24th and August 25, 2021, at 10:00 a.m. through the duration of the exercise. Forklift must be capable of operating on rough terrain (e.g. uneven, gravel and limited mudded areas).

5.3.13.3. The Government shall remove any training materials consumed as a result of training-related usage. The Contractor is not responsible for removing training-related debris.

5.3.14. Search and Extraction Training Area Reset. The contractor shall:

5.3.14.1. Provide an on-site manager for assuring quality of reset.

5.3.14.2. Full reset of the SETA prior to 1200 on 27 August, 2021. Full reset prior to 1200 on 30 August 2021. Complete final reset prior to September 1, 2021. Partial reset prior to 1200 on 28 August 2021.

5.3.14.3. Provide a minimum of 10 search and extraction lanes, or “props,” covering the overarching Training & Evaluation Outlines (T&EO), see Enclosure 3, on each day beginning 1:00 p.m. August 25, then no later than 3:00 p.m. daily for the duration of the exercise. Lanes must be of adequate size and complexity to allow multiple lanes to be trained simultaneously and meet industry, state and local safety standards. Following, the completion of training on August 31, 2020, the 10 lanes must be reset.

5.3.14.4. Direct the safe emplacement of role players and mannequins within the 12 search and extraction lanes on the SETA to meet training objectives.

5.3.14.5. Provide 12 NFPA 1002/1406 compliant concrete breaching slabs no less than 5’x5’x6” with no less than ¼” reinforced rebar in advance of the exercise and to be cured prior to September 1, 2021. .

5.4. The contractor shall provide the following for both training events on April 23-25 2021 and August 26-31, 2021.

5.4.1 Setup and operate a temporary “fixed” moulage application and role player holding site at the Fort Pickett Maneuver Training Center “NBC” Chamber to include:

5.4.2. Suitable sized tent to accommodate numbers of role players (no building is available for dressing, redressing, feeding and/or rest).

5.4.3. Lights (this is a nocturnal and limited visibility exercise)

5.4.4. Electricity; portable generator (no onsite electricity is available).

5.4.5 Potable (Drinking) Water for role players and staff

5.4.6 Potable (Washing) Water for cleanup, as needed.

5.4.7. Meal(s) for role players

5.4.8. Tables, as required, to accommodate number of role players

5.4.9. Chairs, as required, to accommodate number of role players

5.4.10. Heating systems based on weather conditions; i.e. portable electric heaters.

5.4.11. Provide role players transportation support to and from:

5.4.11.1 SETA (training venue)

5.4.11.2 Vendor identified and coordinated off-site parking location; see 5.2.2.13.

5.4.11.3 Breaks/Meals areas, if required.

5.4.12. Develop and publish a formal plan to address procedures and resources available for on-site safety, “real world” emergencies and life support capabilities to role player participants.

5.4.13. Establish a system/plan for communications between Exercise Planners/Controllers and Contractor. Provide points of contacts to the CERFP Deputy Commander. Points of contact shall have a high visibility method of identification (i.e. vest) at all times and shall supervise and support personnel. Will have to work with assigned CERFP Deputy Commander in order to keep the event moving smoothly.

5.4.14 Contractor shall follow all applicable federal, state, and local safety regulations and be able to provide verification of at least of one (1) million dollars of general liability insurance.

5.4.15 Contractor shall identify and coordinate for an off-site parking location of sufficient size to accommodate all vehicles belonging to staff, employees, actors and role players for the duration of the exercise. Select staff and employees may park near the venue prior to the start of the exercise to accommodate site preparation, equipment and vehicle deliveries, vendor must coordinate with COR to ensure accessibility to post and SETA venue.

5.4.16 All persons requesting access to military installation must have a legitimate purpose to access the installation under the terms of this contract, and must present a current valid Government (Federal, State or Local) issued photographic identification card. Contractor personnel will not be granted access without proper identification. Acceptable forms of ID include, but are not limited to: driver’s license, passport, etc.

5.4.17 Contractor shall ensure that prior to their final departure all equipment is recovered, all trash and debris is removed and the moulage application and role player holding site is free of trash, paint, make-up, etc. The Contractor will provide their own trash bags and cleaning supplies in order to accomplish this task.

5.4.18 Provide digital photographs for the minimum standards of moulage for each type of injury or illness. All injuries should look realistic and be easy to identify by the various CERFP elements.

5.4.18. Mannequin Support. The contractor shall:

5.4.18.1. Provide and emplace six (6) full-body mannequins (min. 120lbs. with weighted limbs) and miscellaneous simulated body parts at the SETA on April 24, 2021 at 9:00 a.m. NOTE: These mannequins are placed under large slabs of cement and handled roughly and may be returned with visible damage and wear as well as missing parts.

5.4.18.1 Provide and emplace 12 full-body mannequins (min. 120 lbs. with weighted limbs) and miscellaneous simulated body parts at the SETA on August 27 through August 31, 2021 no later than 12:00 a.m. daily. NOTE: These mannequins are placed under large slabs of cement and handled roughly and may be returned with visible damage and wear as well as missing parts.

5.4.18.2 Recover all mannequins and body parts at the conclusion of the training event.

5.4.18.3 Provide daily exercise scenario specific moulage for mannequins (i.e. multiple compression wounds, head trauma, crush and burns). Moulage may be applied immediately prior to the start of each day’s exercise beginning on August 27, 2021.

5.4.18.4 Emergency Medical Support to the government. The contractor shall:

5.4.18.4.1. Provide one (1) Advanced Life Support (ALS) ambulance beginning April 24, 2021 at 8:00 a.m. until 5:00 p.m.

5.4.18.4.2. Provide one (1) Basic Life Support (BLS) ambulance beginning April 24, 2021 at 8:00 a.m. until 5:00 p.m.

5.4.18.4.3. Provide one (1) Advanced Life Support (ALS) ambulance beginning August 27, 2021 at 5:00 p.m. until August 28, 2021 at 1:00 a.m. Then daily beginning at 4:00 p.m. August 28, 2021 ending August 31, 2021 at 3:00 a.m.

5.4.18.4.4. Provide one (1) Basic Life Support (BLS) ambulance beginning August 27, 2021 at 2:00 p.m. until August 28, 2021 at 1:00 a.m. Then daily beginning at 4:00 p.m. August 28, 2021 ending August 31, 2021 at 3:00 a.m.

5.4.18.4.5. Provide one (1) additional BLS ambulance beginning August 30, 2021 at 4:00 p.m. until August 31, 2021 at 3:00 a.m.

5.5. Quality Control Plan (QC). The contractor shall develop and maintain an effective quality control plan/program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

6.0. Applicable Publications. The following publications are applicable to this PWS; please note that this list does not represent the totality of exercise support requirements:

Publication (Chapter/Page)

Enclosure 2, Performance Requirements Summary (PRS) to Performance Work Statement (PWS) for Role Player and Exercise Support

· Resolve assigned actions items within the required period 95% of time.

Periodic Inspection/ Inventories/ Spot Checks/ End of Exercise Survey

Failure to meet standard will result in a deduction of 5% of awarded contract amount.

Subsequent infractions are subject to additional deductions at a rate of 5% of initial awarded contract amount.

1. Operate regardless of weather conditions

1. Set-up and operate temporary “fixed” moulage site

1. Provide role player transportation

1. Establish formal safety plan for staff, actors and role players

1. Establishes system/plan for communications with exercise planners

1. Complies with all federal, state and local safety regulations

1. Provide onsite manager for exercise 100% of time

1. Provide exercise scenario specific moulage when and where needed 95% of the time

1. Ensure role players are available in appropriate attire when and where needed 95% of the time

1. Provide proper mix and weights of mannequins as specified 90% of the time

1. Provide properly trained SME 100% of the time

1. Provide equipment to support emplacement of props

1. Provide expertise for training lane development and establishment 100% of the time