PWS.doc

Performance Work Statement

NOV 2019 – SEPT 2020

91st Cyber Protection Brigade

1. PURPOSE: The Virginia National Guard requires lunch meals at the following locations during the period November 2019 – September 2020.

a. Bowling Green Readiness Center

b. Fairfax Readiness Center

2. SCOPE

2.1 The contractor shall provide all labor, supplies, tools and supervision necessary to prepare, deliver, and serve meals in accordance with the Performance Work Statement.

2.2 The contractor shall provide high quality, hearty and filling meals cooked under commercial and U.S. Standards.

3. DELIVERY: Facility Managers located in the Bowling Green Readiness Center and the Fairfax Readiness Center will provide location of set-up for the Contractor. Meals shall be prepared at Caterer’s location and delivered and served at Bowling Green RC and Fairfax RC, exact location to be provided after award.

4.

GOVERNMENT REPRESENTATIVE (GR)

4.1. The GR may inspect the prepared food and/or serving line for compliance with contract terms and governing regulations. The assessment/inspection will be based on the Quality Assurance Surveillance Plan (QASP). The GR will utilize relevant food service forms (or similar) found in the references provided to assist with evaluation and documentation of inspections and subsequent results.

4.2. The GR will inspect each meal before it is served to verify the food is prepared on site, serving sizes meet the required number for each meal, and that no substitutions have been made to the menu.

4.3. The GR will inform the contract manager in person when discrepancies occur and will request immediate corrective action. The GR will make a notion of the discrepancy on the assessment checklist with the date and time the discrepancy was noted. The Contractor supervisor (or authorized representative) will initial the entry as indication the discrepancy was discussed with the AGR.

4.4. Any of the contractor furnished work, product, equipment and/or areas, failing to meet contract requirements shall be corrected on the spot as applicable. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements at no additional cost. Any government furnished equipment failing to work shall be brought to the immediate attention of the COR for action.

5. REQUIREMENTS: Unless otherwise identified as government furnished, the contractor shall provide all subsistence, personnel, supplies, tools, cook wear, cooking utensils, and supervision necessary to serve meals. The contractor shall perform food service operations, sanitation and accounting procedures in accordance with TB Med 530, Food Service Sanitation and 21 C.F.R. Chapter 1, Subchapter B. All prepared meals shall be in the proper warmer/cooler or serving line no later than 15 minutes before the scheduled serving time. The contractor shall be in compliance with all Federal, State and local laws, regulations, policies, permits and insurance pertaining to the appropriate food industry. All quantities identified below are estimated. The government will provide a final count no later than fifteen (15) calendar days prior to the first meal for each feeding.

5.1 Meals

5.1.1 HHD, 91st Cyber BDE requires an estimated total of thirty five (35) lunch meals per day during each IDT at the Bowling Green Readiness Center on the dates specified below.

November 16-17, 2019

December 14, 2019

January 11-12, 2020

February 8-9, 2020

March 14-15, 2020

April 18-19, 2020

May 16-17, 2020

June 13-14, 2020

July 18-19, 2020

August 15-16, 2020

September 19-20, 2020

5.1.2 123rd Cyber Protection Battalion requires and estimated total of forty (40) lunch meals per day during each IDT at the Fairfax Readiness Center on the dates specified below.

November 16-17, 2019

December 14, 2019

January 11-12, 2020

February 8-9, 2020

March 14-15, 2020

April 18-19, 2020

May 16-17, 2020

June 13-14, 2020

July 18-19, 2020

August 15-16, 2020

September 19-20, 2020

5.1.3 Meals shall be ready for consumption 15 minutes prior to serving time. Serving times are from 11:00 a.m. ET to 1:00 p.m. ET.

5.1.4 Meals shall consist of one entrée; one starch; one vegetable; salad; non- carbonated drink; coffee; milk; and dessert.

5.2. Menu Requirement/Serving Size

5.2.1 Salads shall include, at a minimum, lettuce (iceberg, romaine, or combination), tomatoes, cucumber, and shredded cheese.

5.2.2 Juice and milk shall be served in individual serving containers between six (6) and eight (8) ounces. Other beverages may be served from large serving size containers such as five (5) gallon coolers, etc.

5.2.3 Juices shall include the options of apple, orange or cranberry.

5.2.4. Milk shall include the options of 2% and skim.

5.3 The Government reserves the right to adjust meal time plus/minus 30 minutes, provided, a minimum, twelve (12) hour advance notification is given to the Contractor. The Government also reserves the right to adjust the number of meals served, plus/minus 10% of the initial request, provided a 15 day advance notification is given to the Contractor.

5.4. The contractor shall provide all cleaning materials and supplies, to include trash bags, necessary clean-up of the facility at the conclusion of each meal.

5.5. The contractor shall feed soldiers without interruptions, keeping the line moving at all times.

5.6. The Contractor shall furnish all plates, bowls, cups, flat ware, (paper products are acceptable) serving containers, serving utensils, cookware, cooking utensils and personnel necessary to provide, prepare and serve all meals.

5.7. The contractor shall provide condiments (mayonnaise, mustard, ketchup, steak sauce, hot sauce, pickles, salad dressings, syrup, salt and pepper, etc.) to complement the meal being served. All condiments are required to be individually packaged and accommodate the meal accordingly. Condiments shall also include individual serving packs of an assorted variety of salad dressings to include Ranch, Italian, Thousand Island and a low-fat option.

5.8. The contractor shall dispose of all trash in the on-site dumpster.

5.9. The contractor shall maintain a temperature log to indicate temperatures upon arrival, prior to serving and during service. The GR shall have access to this log at any time, upon request.

5.10. All prepared meals shall be in the proper warmer/cooler or serving line no later than fifteen (15) minutes before the scheduled serving time. Per TB Med 530, food shall remain covered until serving begins.

5.11. Food should be served at its appropriate temperature. Foods meant to be served cold, should be cold. Foods meant to be served warm, should be warm.

6. 91st Cyber Drill Dates, Locations and Meal Counts

7. CONTRACTOR EMPLOYEES

7.1. None of the persons employed for the performance of work under this contract by the Contractor are considered employees of the government. The contractor is responsible for all actions of its employees and/or subcontractors. All supervisory staff shall be qualified with Food Service Manager Certification. If a supervisory staff member departs or is added, a certificate for the new member must be provided to the KO/COR prior to the member reporting for work. All other employees involved in the execution of this contract shall have a minimum of one hour training by a certified instructor to review aspects of food sanitation to ensure compliance with safety, food handling, cleaning, etc. Documentation showing the date and time of this training is to be provided to the COR within 3 working days of contract award.

7.2. The Contractor shall ensure its contract employees meet all regulatory sanitation requirements during the performance of this contract. Serving staff shall wear appropriate clothing that is well-fitted, laundered and in good repair. Contractor may furnish uniform clothing (at no cost to the Government). Shoes shall be of sturdy construction and shall cover the feet to meet sanitation and safety requirements. Open-toe shoes, sleeveless blouses or shirts are not allowed. Employees preparing, handling or serving food will ensure all hair, including facial hair, is contained by a hair net or cap. The contractor shall enforce a general neat and clean appearance of all staff performing duties while on site. In addition, serving staff shall be professional and polite.

7.3. Use of electronic devices such as cell phones,pagers, etc is not allowed while employees are on the serving line. The use of alcoholic beverages or illegal drugs by Contractor personnel while on duty is strictly forbidden. Any violations may be cause for immediate removal of the offender(s) from further work. Removal of employee(s) for such cause does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services. Contract personnel shall not loiter in any working or patron area. Upon satisfactory completion of their assigned shift and after being released by their shift supervisors, employee shall promptly depart from the area.

8. SECURITY

8.1. Work performed under this statement of work is UNCLASSIFIED, however information regarding the dates, number of attendees, etc is for Official Use Only and not to be disseminated to anyone without a bonafide need to know. The Contractor shall comply with all applicable Department of Defense (DoD) security regulations and procedures. The Contractor shall coordinate all issues dealing with access to Government buildings, facilities, or property with AGR. Contractor must be escorted at all times while within the building.

8.2. The Contractor shall provide a list of all employees requiring access to the Bowling Green RC and the Fairfax RC, to the GR at least five (5) working days prior to the event. Previous criminal convictions may be grounds for denying access to the installation. All personnel must have proper identification for entry to the Bowling Green RC and the Fairfax RC. Proper identification includes government issued photo identification such as a state driver’s license. Contractor personnel will not be granted entrance without proper identification.

8.3. The Contractor shall ensure the physical security of food and beverages from the point of purchase to the point of receipt in Bowling Green RC and Fairfax RC.

8.4. The contractor, his/her employees, and subcontractors shall become familiar with and obey the regulations regarding fire, traffic, safety and security regulations while on the Government facility. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees and subcontractors shall carry proper identification with them at all times.

8.5. The contractor shall be responsible for compliance with all regulations and orders of the Federal property; respecting identification of employees, movements on Government facility, parking, truck entry, and all other Government facility regulations, which may affect the work.

9. eMS PLAN COMPLIANCE. The Agency has implemented an Environmental Management System (eMS), in accordance with Executive Order 13693 and Code of Virginia 10.1-1187.1, to guide its operations in an environmentally sound manner. The Agency is and will continue to be a leader in protecting the environment. The Agency has implemented and is maintaining an eMS to ensure continuity of environmental protection while maintaining and enhancing mission readiness. The contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the eMS. Contractors shall refer to the Virginia National Guard website at http://va.ng.mil/environmental/Pages/default.aspx under environmental programs to read and understand the eMS policy. In addition, the contractor shall ensure that its employees and subcontractors are aware of the roles and responsibilities identified by the eMS and how these requirements affect the work performed under this contract. If the services supplied have the potential to cause negative environmental impacts, the contractor is responsible to develop and implement steps to prevent the potential event. In the event an environmental nonconformance or noncompliance associated with the contracted service is identified, the contractor is responsible to take corrective action immediately. Contractors are liable for any enforcement actions, fines, and/or penalties resulting from their failure to comply with applicable environmental requirements.

10. CONTRACTOR MANPOWER REPORTING (CMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

Performance Requirements Summary