Questions and Answers W912LN-25-Q-A001 as of 15NOV24.pdf

W912LN-25-Q-A001

Vehicle/Equipment Agricultural Sanitization VTARNG

QUESTIONS and ANSWERS

As of 11/15/24

1. Question: Is this a brand-new contract OR is (was) an incumbent performing these services? If not brand new, could you please provide the current / previous contract number?

Answer: This is a new requirement.

2. Question: Reviewing the old contract bid information will provide valuable insights and help us prepare a more competitive and compliant proposal. Specifically, I am interested in the following details:

a. The winning bid amount and the name of the awarded contractor.

b. The scope of work and any specific requirements outlined in the previous contract.

c. Any feedback or evaluation criteria used in the selection process.

3. Question: Can I schedule a time to come and look at the scope of work?

Answer: The Government is not currently offering a site visit. Please review details in PWS regarding facilities and newly added .pptx that provide water, facility, and street location information.

4. Question: I am requesting guidance on the following item from the PWS. Paragraph 5.2.6

Licenses and permits states that “The Contractor shall be responsible for obtaining all required vehicle licenses required to perform sanitizing work on a Federal installation and be insured in accordance with FAR requirements. All work shall comply with applicable State, local and Federal laws and regulations, industry standards, manufacturer’s specifications and recommendations. To obtain approval for use of public water supply or sanitary wastewater system features contact Jacob Roy Jacob.roy@partner.vermont.gov or 802-338-3306.

Answers:

a. The contractor employees shall be properly licensed and trained to operate contractor owned vehicles and equipment. The Government will provide licensed operators to move all Government/military vehicles and equipment.

b. Insurance requirements for contractors-

i. Workers’ Compensation Insurance.

ii. Automobile insurance must comply with State of Vermont minimum liability limits.

c. The contractor is responsible for use and application of all the materials according to the manufacture specifications and establish mitigation procedures to prevent the material from spilling into the environment. Handling the material must comply with the Vermont Hazardous Material and Hazardous Waste Regulations, and installation Environmental policies. Material used for the application must be in spill proof containers or in a secondary containment, the application must be done in a containment system or on a leak proof material, and the byproduct or waste must be collected and containerized in accordance with Vermont HAZWASTE standards. The contractor will coordinate with the installation environmental staff to ensure a spill response plan is in place and upon completion of the operation for proper disposal of all waste material mailto:Jacob.roy@partner.vermont.gov

d. The contractor is already approved to use existing hose bibs connected to public water supply. No other sources are available by the VTARNG.

e. The Government does not anticipate a requirement for Sanitary Wastewater. Please submit specific details of your requirements to Contracting Officer/Contract Specialist if you disagree.

5. Question: Is there an incumbent for this job? If so,

a. what is their name?

b. What is their contract value?

c. What is their contract number?

6. Question: Approximately (ROM guess); how many feet is it from the hose bibs to the work site?

Answer: See .pptx file “Water Sources for AgSanitization W912LN-25-Q-A001 Camp Johnson” for building, water, and street address information.

7. Question: How far apart are buildings 3 & 4 from each other?

Answer: See .pptx file “Water Sources for AgSanitization W912LN-25-Q-A001 Camp Johnson” for building, water, and street address information This question is no longer relevant. No sanitization will occur at these buildings/location Ethan Allen Firing Range.

8. Question: Can you confirm whether you are looking for a post-application rinse-only service, or if a full wash is expected?

Answer: Only Agricultural Sanitization is required per PWS. Vehicles are currently being washed and cleaned by the Government and will be ready for contractor sanitization.

9. Question: If our team is able to complete the services ahead of the stipulated work period, would that be acceptable?

Answer: No. Performance of Performance is required as identified in the RFQ and PWS.

10. Question: Is the contractor expected to collect any waste Virkon S solution?

Answer: Yes, collect and properly dispose. See PWS Paragraph 5.1.4.

11. Question: Can we include a complimentary detailing service for the F-4 Phantom and F-16 static displays on your Colchester base.

Answer: No. That work is outside the scope of the solicitation/PWS and the proposal/offer will be determined non-responsive.

12. PWS 5.2.3 mentions throughput may be limited to 20 pieces per day at Camp Johnson and 10 per day at Ethan Allen Firing Range. Is this a hard limit or can we propose higher daily throughput if we can demonstrate adequate capacity while maintaining quality standards

Answer: The contractor is able to process as many pieces per day as they are able to get through, provided they are maintaining quality standards. The VTARNG may be the limiting factor as the VTARNG might not be able to get a steady stream of pieces of equipment warmed to 40 degrees and dried to have unlimited through put on any given day.

Note – Amendment 1 changes the 20 to 11 pieces per day at Camp Johnson. Ethan Allen Firing Range location has been eliminated.

13. Regarding water supply (PWS 3.5), what is the available water pressure and flow rate at the hose bibs? This information is critical for properly sizing the equipment and ensuring efficient operations.

Answer: 35 PSI at 4.7 GPM from 3/4” pipe.

14. Question: On page 49, Section C. Experience Factor of the "W912LN-25-Q-A001 CSS PWS ClauseProvisions and Protest Procedures" mentions "Submit the attached pro forma" for providing evidence of relevant experience. However, we don't see this pro forma attachment in the solicitation package.

Answer: There is no actual form to fill out, however, the required information to respond herein is the following:

a. Number of years the quoter has been in business.

b. Specific Experience

i. Identify all relevant projects that are substantially complete or have been completed

1. by contract number:

2. dates:

3. dollar amount:

END OF QUESTIONS AND ANSWERS

LAST DAY FOR QUESTIONS WAS 12 DAYS PRIOR (14 NOV 24) TO DUE DATE (26 NOV

24)