PWSAug2018EndofSummerCamp.docx

Vermont Army National Guard Youth Programs Performance Work Statement

Organizational Analysis:

Army National Guard (ARNG):

Source: (http://www.arng.army.mil)

Federal: “Maintain proper supply and logistic training under Exchange Pricing rules and regulations for prompt mobilization for war, national emergency or as otherwise needed.”

State: "To provide a supportive environment for children and youth through activities and events specifically designed to encourage personal growth, strength of character, resilience and moral development in peacetime and through all cycles of deployment"

General

Scope of Work:

The Contractor shall provide one (1) one week camp for Vermont Army National Guard youth. The camp shall consist of high ropes course experience, rock climbing, riflery, swimming, arts and crafts, land sports, yoga, archery, canoeing and hiking within the Green Mountains of Vermont.

0. Place of Performance: Contractor will provide facilities to include lodging and dining accommodations located in Orange County due to cost and driving distance.

0. Period of Performance: The camp will consist of one (1) week-long session consisting of, seven (7) days, six (6) nights.

Background/Purpose:

The purpose for the Youth Camp is to educate VT Army National Guard Youth on the importance of Team Building, Leadership and Community Development, and build Confidence. The camps are designed to build character, leadership, teamwork, communication, and resiliency skills. These camps are also designed to bridge the gap, and build a stronger social network to link geographically dispersed Military youth.

Technical Specifications:

Curriculum:

Contractor shall provide a curriculum that is educational, safe, and age appropriate. Curriculum will include, but is not limited to Team Building Activities, Ropes Course and Climbing Wall Experiences, Leadership Development, Community Development, Confidence Building activities that engages strong leadership roles, program curriculum, skill building lessons, and heavy outdoor activities to include but not limited to riflery, archery, canoeing and kayaking, paddle boarding, swimming, nature exploration, and hiking (contractor will provide/arrange certified Lifeguard, CPR and First Aid instructors). Curriculum shall provide 16 and 17 year old participants the opportunity to experience leadership roles throughout the camp program. The contractor will also allow two (2) - two (2) hour Resilience Trainings to be conducted by the Lead Child and Youth Program Coordinator.

Personnel:

Contract personnel shall be trained and, where necessary, certified to provide the curriculum mentioned above. Contractor must provide evidence of certifications/training.

Contractor personnel working under this contract shall practice high standards of conduct and communication skills that are acceptable for children of this age. Personnel shall be respectful and responsible.

Personnel shall also maintain an acceptable level of personal hygiene and maintain a clean, neat appearance while on duty. Contractor personnel shall be free of any contagious diseases.

Personnel shall all have criminal background checks (national check) current within the last five (5) years, and State checks current within one (1) year as required for all personnel working with children and youth required for all personnel working with children and youth. Contractor must provide evidence of background checks aligned with American Camp Association’s Standard HR4-B.

Specific Tasks:

Contractor shall ensure ratio of caregiver to children which must be of one (1) personnel for every six (6) children during the day and one (1) to seven (7) at night for all ages 8-17.

Contractor shall provide proof of Department of Health and Human Resources inspection.

Contractors shall provide three (3) hot meals daily (breakfast at 8:00am, lunch at 12:00 pm, and dinner at 6:00pm), including snacks twice daily (the first being at 10:00am, and the other at 3:00pm) to all camp participants. Meals shall be balanced, nutritional, and appealing to children of these age ranges.

Contractor shall provide gender separate lodging for all participants. Lodging shall be in structured buildings either camp style bunk house or cabin like rooms. Lodging shall include proper restroom facilities. Contractor shall verify facilities and contents are sanitary and safe throughout the camp experience.

Contractor shall provide transportation from Camp Johnson, Colchester, VT and White River Junction, VT to camp site and return.

Contractor shall be responsible for Arrival/Departure Tracking for parent/legal guardian to sign each child in and out of camp program for both on-site and off-site locations. Contractor must ensure that the child is released only to the designated party indicated at the time of registration.

First Aid kits must be on hand and accessible.

Contractor:

Contractor shall provide proof of Department of Health and Human Resources inspection.

Contractor shall provide proof of facility and equipment inspection reports/logbooks upon request.

Contractor shall provide proper restroom facilities. Contractor shall verify facilities and contents are sanitary and safe throughout the camp experience.

Contractor must have means of communication on him/her at all times in case of emergency, as well as emergency contact information at time of registration for each participant.

Contractor shall provide a packing list of items campers are expected to bring with them.

Contractor shall provide all technical and safety equipment to include but not limited to harnesses, helmets, ropes, canoes, kayaks, stand-up paddle boards, personal flotation devices, etc.

All personnel, equipment, supplies and materials necessary to furnish a full time quality leadership education and camp care are the responsibility of the Contractor.

Contractor must have a CPR/FA qualified individual onsite for the duration of the contracted period.

Contractors are responsible for any expenses (overnight rooms, meals, etc.) incurred by their personnel.

Contractor shall keep an electronic record of photos, videos and any materials created by camp participants. The photos, videos and/or materials will be surrendered to the VTNG CYP upon ten (10) Business days of the conclusion of the Camp Experience

4. CMRA:

CONTRACTOR MANPOWER REPORTING (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Vermont Army National Guard (Army National Guard), UIC: W8BFAA via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.. Contract must be registered in CMRA within 10 days of contract award.

Based on this Performance Work Statement, a non-personal service contract will be awarded.