PWS_Yellow_Ribbon.docx

Vermont Army National Guard Youth Programs Performance Work Statement

General

Scope of Work:

The Contractor shall provide conference space to accommodate 160 Vermont Army National Guard members and their families while attending pre- deployment briefs.

Place of Performance: Contractor will provide lodging, facilities, support staff, all food and beverages, all activity specific equipment to conduct awards banquet.

Period of Performance: The briefings will consist of 1 weekend, two (2) days and two (2) nights

Background/Purpose:

The purpose for the Yellow Ribbon is to introduce Service Members and their Families or Designated Individuals to resources in their local area to promote a positive integration and reintegration to/from Military/Civilian/Family life.

Technical Specifications:

Facility:

3.1.1 Contractor shall provide a menu that includes options for all meals including meat, poultry, fish, vegetarian, non-alcoholic beverages and a desert.

3.1.2 Contractor shall provide space to accommodate up to 160 participants,

3.1.3 Contractor shall provide tables, chairs, linen, utensils and dishes.

Personnel:

Contract personnel shall be trained and, where necessary, certified to provide the service mentioned above. Contractor must provide evidence of certifications/training.

Contractor personnel working under this contract shall practice high standards of conduct and communication skills. Personnel shall be respectful and responsible.

Personnel shall also maintain an acceptable level of personal hygiene and maintain a clean, neat appearance while on duty.

Specific Tasks:

Contractor shall ensure an appropriate number of staff to support 160 participants Contractor shall provide three (3) meals on Saturday May 19, 2018 and one Brunch Sunday 20 May 2018.

Contractor shall provide 11 lodging rooms on Friday 18 May 2018 and 80 lodging rooms on Saturday 19 May 2018.

Contractor:

Contractor shall provide proof of Department of Health and Human Resources inspection.

Contractor shall provide proof of facility and equipment inspection reports/logbooks upon request.

Contractor shall provide proper restroom facilities. Contractor shall verify facilities and contents are sanitary and safe throughout the banquet experience.

Contractor must have means of communication on him/her at all times in case of emergency, as well as emergency contact information at time of registration for each participant.

All personnel, equipment, supplies and materials necessary to furnish a banquet meal the responsibility of the Contractor.

Contractors are responsible for any expenses (overnight rooms, meals, etc.) incurred by their personnel.

3. CMRA:

CONTRACTOR MANPOWER REPORTING (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Vermont Army National Guard (Army National Guard), UIC: W8BFAA via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.. Contract must be registered in CMRA within 10 days of contract award.

Based on this Performance Work Statement, a non-personal service contract will be awarded.