I.B.01_W912LD24Q0008-0001_Att(1)_SOW.pdf

STATEMENT OF WORK

The Rhode Island Army National Guard intends to conduct a Post-Deployment Yellow Ribbon Event for one (1) day on 27 April 2024 to serve one hundred and ninety (190) people. The training will be accomplished over the course of one (1) day and be conducted in small groups through a general session and workshops. In addition, there will be informational booths from numerous military, government, and civilian agencies. The event must be located within Rhode Island (RI) or, if outside of RI, within 20 minutes driving from “Providence, RI” as calculated by Map Quest. The event will run from 2:00 p.m.

to 10:00 p.m. The staff will need to be allowed on site at 12:00 p.m. The requirements for the event are as follows:

Meeting/Conference Rooms (all room set-ups must be flexible to our final layout plan)

• Registration area – Four (4) tables to receive participants from 1:00 p.m. to 2:00 p.m. in close proximity to the ballroom entrance.

• One (1) Ballroom to include a podium; Room shall be capable of holding one hundred and ninety

(190) people; Ballroom shall include tables with linens, centerpieces, and chairs and shall be set for refreshments and lunch for one hundred and ninety (190) people.

• Two (2) breakout rooms each capable of holding seventy-five (75) people. Each room will have one (1) rectangle table for class check in, one (1) easel, tables and chairs for seating seventy-five

(75) people.

• Forty (40) tables covered and placed along foyer walls for vendors. Each table shall have two (2) chairs.

• Trash receptacles shall be placed throughout the vendor and registration areas.

• Multiple easels shall be placed throughout venue to use for directional signage.

• All rooms shall have pitchers of water and glasses and shall be replenished throughout the day.

• Audio Visual Support – The contractor shall provide:

• One (1) wireless microphone (clip on) for the ballroom.

• One (1) podium with microphone and house sound for ballroom.

• Two (2) Projector screens and two (2) LCD Projectors for ballroom.

• One (1) LCD projector and one (1) screen in each breakout room.

• One (1) podium with wireless presentation advancer and house sound for each breakout room.

Venue Parking: Parking shall be provided at no cost to the guests.

Menu Selection (Dinner) For one hundred and ninety (190) people:

*Note: This is a sample menu; the items specified below are preferable, but a similar menu with an equivalent food-type will be considered (ie a soup, a salad, a protein entree (e.g., chicken, beef);a vegetarian entrée; a starch side (e.g., bread, potatoes, rice);dessert (e.g., cookies, brownies); condiments and beverages).

• Soup – choice of Chicken or Vegetable

• Garden Salad with dressing

• Eggplant Parmesan OR Vegetarian Lasagna

• Chicken or beef dish

• Assorted light Breads and Rolls

• Beverages to include Coffee, Tea, and Assorted Sodas

• Assorted Cookies

• Appropriate Condiments (Mustard, Mayonnaise, etc.)

• Pitchers of water on ballroom tables

• Final count of dishes will be provided no later than five days prior to the event

Meal Schedule:

- Coffee station shall be ready at 2:00 p.m. and remain available throughout event.

- Dinner shall be served from 6:00 p.m. – 7:00 p.m.