SOW - Prepared Meals - NGRF Colorado.docx

STATEMENT OF WORK/NEED FOR PREPARED MEALS

RFQ W912LC-26-Q-0018

Purpose:

The Colorado Army National Guard requires prepared/catered meals as follows. The contractor shall provide all required personnel, equipment, tools, materials (including plates, utensils, and to-go boxes), supervision, and quality control necessary to deliver and drop off meals to the stated location for delivery and drop off.

Unit: HHC/193rd Military Police Delivery Location: Fort Carson RTI 8721 Frank Baldwin Rd, Fort Carson, Co 80913 Meals will be delivered to the following location:

Date(s): The Period of Performance:

26 February - 15 March 2026 Each meal for the Colorado Army National Guard MUST meet a minimum serving portion as indicated in the Requirements section.

BELOW MEAL EXAMPLE MEETS MINIMUM.

BREAKFAST MEAL EXAMPLE MINIMUM: (Per Soldier) •Entrée: Two Eggs and Gravy with 2 Home Style Biscuits or Two Eggs and French Toast or Waffles or Pancakes with syrup •Meat: Bacon (2 slices) or Sausage (3 links/patties) •Bread: bread, toast, bagel, etc. (with butter) •Starch: Breakfast Potatoes (1 cup) •Fruit: 1 fresh whole fruit (apples, oranges, bananas, etc) •Beverage: See Drinks section.

•Condiments: Individual packets of Butter, Ketchup, Sugar, Salt, Pepper, Peanut Butter, Jelly/Jam, and others applicable to the menu items served LUNCH AND DINNER MEAL EXAMPLE MINIMUM: (Per Soldier) •Entrée: Meat/Protein (5-6.5 ounces) •Starch: Rice (1 Cup) or Pasta (1 Cup) or Potatoes (Mashed or Baked) (1 Cup) •Every dinner: Mixed Salad with at least two toppings (cheese, tomatoes, croutons. etc.) (1 Cup) to include a variety of dressings •Vegetables: Hot vegetables (1 Cup) •Bread: Dinner Rolls or Sliced Bread or breadsticks •Dessert: At least one 8oz serving of dessert choices that varies daily, may include cookies or pudding •Beverages: See Drinks section.

•Condiments: Individual packets of Butter, Ketchup, Sugar, Salt, Pepper, Peanut Butter, Jelly/Jam, and others applicable to the menu items served Requirements:

All contractors quoting this requirement must include a copy of Colorado State/County/City Retail Food License and last Commercial Kitchen Inspection with quote to be considered for award. If you are not a licensed retail food vendor or subcontractor, or a licensed retail food vendor who can not provide and meet this requirement, please do not quote this solicitation.

All meals are either hot meals or boxed lunches and will be delivered and dropped off. Family/Group/ Buffet style packaged meals is required for hot meals. Individually packaged meals are not acceptable for hot meals. Each meal must contain at least one “myplate.gov” recommended serving of protein, grains, and vegetables. Fruits and dairy are encouraged, but not required. Serving (portion) sizes in accordance with “myplate.gov” are as follows:

These are daily recommended amounts for adults over age 14, based on 2800 calories per day.

Protein: 5.oz. to 6.5oz. (meats, fish or ¼ cup beans) Dairy: 3 cups (1 cup milk, 1 small container of yogurt, one slice of cheese) Fruit: 2 to 2.5 cups (one piece of fruit) Vegetables: 2 to 3.5 cups (2 large 8oz. scoops of chopped vegetables) Grains: 3oz. to 4oz. (one cup of rice, pasta, one tortilla, or one piece of bread.) (Breakfast would be three 4.5” pancakes, ½ cup cooked cereal such as oatmeal or cream of wheat, one muffin or one bagel.)

Drinks:

Breakfast - Juice, coffee, milk if cereal is served for breakfast.

Lunch – tea, lemonade, Kool-Aid.

Dinner – tea, lemonade, Kool-Aid, coffee.

No soda, energy or sports drinks, water, sparkling water, or flavored water

The unit WILL specify what they want as far as the menu items. Specify meal entrée, sides etc.

CLIN 0001: 27 February 2026-15 March 2026- Breakfast Meals, Headcount per meal period: 27-28 February is 29 Soldiers; 2 March, 5-15 March is 354 Soldiers; 3-4 March is 364 Soldiers Address: Fort Carson RTI 8721 Frank Baldwin Rd, Fort Carson, Co 80913 Meals must be delivered between 0600-0630 to the above address -27 February 2026 Breakfast -29 meals (Two Eggs and French Toast, Bacon, Breakfast Potatoes, Fruit, Drink) -28 February 2026 Breakfast -29 meals (Two Eggs and Pancakes with syrup, Sausage, Fruit, Breakfast Potatoes, Drink) -1 March 2026 Breakfast -29 meals (Two Eggs and French Toast, Bacon, Breakfast Potatoes, Fruit, Drink) -2 March 2026 Breakfast -354 meals (Two Eggs and Gravy with 2 Home Style Biscuits, Bacon, Breakfast Potatoes, Fruit, Drink) -3 March 2026 Breakfast -364 meals (Two Eggs and French Toast, Bacon, Breakfast Potatoes, Fruit, Drink) -4 March 2026 Breakfast -364 meals (Two Eggs and Pancakes with syrup, Sausage, Fruit, Breakfast Potatoes, Drink) -5 March 2026 Breakfast -354 meals (Two Eggs and Gravy with 2 Home Style Biscuits, Bacon, Breakfast Potatoes, Fruit, Drink) -6 March 2026 Breakfast -354 meals (Two Eggs and French Toast, Bacon, Breakfast Potatoes, Fruit, Drink) -7 March 2026 Breakfast -354 meals (Two Eggs and Pancakes with syrup, Sausage, Fruit, Breakfast Potatoes, Drink) -8 March 2026 Breakfast -354 meals (Two Eggs and Gravy with 2 Home Style Biscuits, Bacon, Breakfast Potatoes, Fruit, Drink) -9 March 2026 Breakfast -354 meals (Two Eggs and French Toast, Bacon, Breakfast Potatoes, Fruit, Drink) -10 March 2026 Breakfast -354 meals (Two Eggs and Pancakes with syrup, Sausage, Fruit, Breakfast Potatoes, Drink) -11 March 2026 Breakfast -354 meals (Two Eggs and Gravy with 2 Home Style Biscuits, Bacon, Breakfast Potatoes, Fruit, Drink) -12 March 2026 Breakfast -354 meals (Two Eggs and French Toast, Bacon, Breakfast Potatoes, Fruit, Drink) -13 March 2026 Breakfast -354 meals (Two Eggs and Pancakes with syrup, Sausage, Fruit, Breakfast Potatoes, Drink) -14 March 2026 Breakfast -354 meals (Two Eggs and Gravy with 2 Home Style Biscuits, Bacon, Breakfast Potatoes, Fruit, Drink) at the RTI on FT Carson -15 March 2026 Breakfast -354 meals (Two Eggs and French Toast, Bacon, Breakfast Potatoes, Fruit, Drink) Total of 5,063 Breakfast meals

CLIN 0002: 26 February 2026-14 March 2026- Dinner Meals, Headcount per meal period: 26-28 February is 29 Soldiers; 1 and 5-14 March is 354 Soldiers; 2-4 March is 364 Soldier Address: Fort Carson RTI 8721 Frank Baldwin Rd, Fort Carson, Co 80913 Meals must be delivered between 1630-1700 to the above address -26 February 2026 Dinner -29 meals (Sliced pork loin, herb roasted potatoes, green beans, tossed salad with dressing, rolls and butter, cookie, lemonade or tea) -27 February 2026 Dinner -29 meals (Meatloaf, mashed potatoes with gravy, mixed vegetables, tossed salad with dressing, rolls and butter, cookie, lemonade or tea) -28 February 2026 Dinner -29 meals (Spaghetti, meatballs, garlic bread, tossed salad with dressing, brownies, lemonade or tea) -1 March 26 Dinner -354 meals (Chicken Cordon Blue, wild rice, brussel sprouts, tossed salad with dressing, rolls and butter, cookie, lemonade or tea) -2 March 26 Dinner -364 meals (Salisbury steak with gravy, mashed potatoes, sweet corn, rolls and butter, tossed salad with dressing, brownie, lemonade or tea) -3 March 26 Dinner -364 meals (three meal lasagna, italian blend vegetables, caesar salad, garlic bread, brownies, lemonade or tea) -4 March 26 Dinner -364 meals (lemon pepper chicken, herb roasted potatoes, hot vegetables, tossed salad with dressing, rolls and butter, cookie, lemonade or tea) -5 March 26 Dinner -354 meals (Sliced pork loin, herb roasted potatoes, green beans, tossed salad with dressing, rolls and butter, cookie, lemonade or tea) -6 March 26 Dinner -354 meals (Meatloaf, mashed potatoes with gravy, mixed vegetables, tossed salad with dressing, rolls and butter, cookie, lemonade or tea) -7 March 26 Dinner -354 meals (Spaghetti, meatballs, garlic bread, tossed salad with dressing, brownies, lemonade or tea) -8 March 26 Dinner -354 meals (Chicken Cordon Blue, wild rice, brussel sprouts, tossed salad with dressing, rolls and butter, cookie, lemonade or tea) -9 March 26 Dinner -354 meals (Salisbury steak with gravy, mashed potatoes, sweet corn, rolls and butter, tossed salad with dressing, brownie, lemonade or tea) -10 March 26 Dinner -354 meals (three meal lasagna, italian blend vegetalbes, caesar salad, garlic bread, brownies, lemonade or tea) -11 March 26 Dinner -354 meals (lemon pepper chicken, herb roasted potatoes, hot vegetables, tossed salad with dressing, rolls and butter, cookie, lemonade or tea) -12 March 26 Dinner -354 meals (Sliced pork loin, herb roasted potatoes, green beans, tossed salad with dressing, rolls and butter, cookie, lemonade or tea) -13 March 26 Dinner -354 meals (Meatloaf, mashed potatoes with gravy, mixed vegetables, tossed salad with dressing, rolls and butter, cookie, lemonade or tea) -14 March 26 Dinner -354 meals (Spaghetti, meatballs, garlic bread, tossed salad with dressing, brownies, lemonade or tea) Total of 5,073 Dinner meals

CLIN 0003: 1 March 2026 Lunch Meal, Headcount per meal period: 354 Soldiers Address: Fort Carson RTI 8721 Frank Baldwin Rd, Fort Carson, Co 80913 Meals must be delivered between 1130-1200 to the above address -1 March 26 Lunch -354 meals (Boxed lunch sandwich, chips, pickle, drink) Total of 354 Lunch meals

IMPORTANT INFORMATION

Hot prepared meals may be dropped off in serving dishes that are “family style”. Please include appropriate condiments for the meal being served.

The Government reserves the right and ability to increase/decrease numbers/dates of meals requested no later than 7 calendar days or 168 hours prior to event/delivery time. Any increases or decreases shall be communicated directly from the Contracting Officer to the Vendor, via phone or email. Directions received from any individual, other than the Contracting Officer, will not commit the Government nor make the Government liable for changes. The unit may not ask for anything not already in the statement of work or in the awarded contract. This includes adjustments/additions of food items, delivery time, delivery location, etc.

FAR Part 16.202-1: A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

In addition, FAR Part 32.905 Payment Documentation and Process, states that a proper invoice contains the quantity of items delivered. The Government will not pay for meals that were not delivered, not received, not accepted, or were canceled by the Government.

Multiple invoices permitted. Vendor may submit an invoice in WAWF after the completion of each CLIN/month time/period.

The vendor does not have to wait until all CLINS have been delivered on but must only invoice for the CLIN that was completed.

Vendor shall provide a quote submission per the requirements stated in the CLIN descriptions. No deviations are authorized.

Special Instructions or Requirements:

1. Preparation of the food to occur off-site (provided by the vendor) and transported to the facility.

2. Serving will be provided by the unit. Appropriate serving cutlery (spoons, ladles, carving knives, tongs, etc.) must be provided.

3. Kitchen facilities will not be available for use in preparation or storage of food.

4. FOB Destination: Delivered meals should not be transported more than 1 hour from prep site to delivery site.

5. Below are the dates and meal requirements:

TOTAL MEALS NEEDED = __10,490_____________

SOW-Prepared Meals Template March 2025 – Previous Versions Obsolete