W912LC-25-Q-0041 Question Doc.docx
DOCX document 18 KB Posted
- Attached to
- HAATS Gypsum CO Cleaning Services
- Solicitation number
- W912LC-25-Q-00410
About this file
The document is a Questions and Answers (Q&A) document for Solicitation W912LC-25-Q-00410, providing critical details about a cleaning services contract for the Colorado Army National Guard's High-Altitude ARNG Aviation Training Site (HAATS) in Gypsum, CO. The contract involves housekeeping services for 34 hotel-style billet rooms and common areas, with an anticipated start in August 2025. Key details include an expected occupancy rate over 80%, weekly room servicing following a one-week training course cycle (students arriving Sunday and departing by noon Saturday), government-provided linens, and on-site secure storage for cleaning supplies. The contractor must use standard hotel-quality products and a specific type of coffee pod (drip/filter style, not Keurig), with quotes due by 8 July 2025 at 1000 EST. This is a new requirement with no directly comparable incumbent contract, and no site visit is currently available.
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Queston and Answer document for Soliciation W912LC-25-Q-00410
1. Will the contractor receive a weekly occupancy or service schedule indicating which rooms require cleaning and restocking?
Yes, a list of occupied rooms will be provided.
1. Are all 34 rooms to be serviced on Saturdays, or will turnover be staggered based on guest departures?
This facility is a 1 week training course, all students arrive on Sunday and depart the facility by noon Saturday. This leaves a short window where all rooms need to be fully serviced for the next incoming class. All rooms arrive on Sunday and depart Saturday no staggered check in or checkout.
1. What is the expected average occupancy during the year?
Over 80% occupancy is expected.
1. Will the contractor have access to secure onsite storage for cleaning supplies and consumables?
Yes.
1. Are there preferred or restricted brands for consumables (e.g., biodegradable soaps, specific coffee pods)?
Standard hotel quality or industry standard products will meet this requirement.
In room coffee machine is a 1 cup coffee brewer, requiring individual drip pod / coffee in filter / ‘tea-bag’ style coffee, NOT KEURIG STYLE Plastic Cups.
1. Are there sufficient linen (sheets, towels) quantities on hand to handle all upcoming room refreshes and turnovers?
Yes, linens are government provided.
1. Is there a current incumbent?
There is a contract in place providing similar services. This is a new requirement for greater scope of services than the previous contract provided. The current contract is not directly comparable in price, quantity, or service costs.
1. Please provide the contract number for current incumbent, if applicable.
This is a new requirement, and no incumbent is currently providing all services requested.
1. Would it be possible to do a site visit?
No site visit is scheduled or available at this time.
1. Are there any photos or visual references of the lodging facility (interior or exterior) that can be shared to help vendors better understand the layout and service areas?
Picture of room layout and common area were provided in solicitation documents.
File details come from the government source that posted it. Updated .