SOW 3 MAR 24_947 Pre_YRRP_Final.docx

STATEMENT OF WORK (SOW)

For YRRP Pre-Deployment Event March 3, 2024

1. The contractor shall provide all required personnel, equipment, tools, materials, supervision, and quality control necessary to perform/provide three (3) requirements in accordance with the Statement of Work.

2. The North American Industry Classification System (NAICS) code assigned to this procurement is 721110 and the Product Service Code V231.

3. Period of Performance The Period of Performance is March 3, 2024

4. Place of Performance The services shall be completed at/near the following location: 80237, Arapahoe County and/or within a 20-mile radius.

5. Requirements

1. Meeting Spaces / Breakout Rooms / Vendor Area = 7 Rooms & Vendor Area.

Room 1 (General Session) – 7:00am to 5:00pm, 3 March 2024, For approximately 325 attendees. Room set up with round tables for 8 to 10 personnel, banquet style. Continuous self-service ice water included in area. Coffee available until consumed. Available Wi-Fi included in room cost. AV for computer generated presentations. Podium, projector, screen, and microphone. No pillars or other visual obstructions within the room.

Room 2 (breakout) – 7:00am to 5:00pm, 3 March 2024. For approximately 75 attendees. Room set up with round tables for 6 to 8 personnel, banquet style. Continuous self-service ice water included in area. Available Wi-Fi included in room cost. AV for computer generated presentations. Projector and screen. No pillars or other visual obstructions within the room.

Room 3 (breakout) – 7:00am to 5:00pm, 3 March 2024. For approximately 50 attendees. Room set up with round tables for 6 to 8 personnel, banquet style. Continuous self-service ice water included in area. Available Wi-Fi included in room cost. AV for computer generated presentations. Projector and screen. No pillars or other visual obstructions within the room.

Room 4 (breakout) – 7:00am to 5:00pm, 3 March 2024. For approximately 50 attendees. Room set up with round tables for 6 to 8 personnel, banquet style. Continuous self-service ice water included in area. Available Wi-Fi included in room cost. AV for computer generated presentations. Projector and screen. No pillars or other visual obstructions within the room.

Room 5 (breakout) – 7:00am to 5:00pm, 3 March 2024. For approximately 50 attendees. Room set up with round tables for 6 to 8 personnel, banquet style. Continuous self-service ice water included in area. Available Wi-Fi included in room cost. AV for computer generated presentations. Projector and screen. No pillars or other visual obstructions within the room.

Room 6 (ages 6 - 18 Youth) – 7:00am to 5:00pm, 3 March 2024. For an estimated 35 youth and 5 adults. Must have ability to view CD/DVDs. Childcare provider must be able to remove or rearrange furniture at discretion. If it is a meeting room, it must be in close proximity to restrooms and have no security/safety issues relating to the care of children.

Room 7 (ages 0 – 5 Childcare) – 7:00am to 5:00pm, 3 March 2024. For an estimated 25 children and 5 adults; room must have microwave and refrigerator for formula/milk. Must have ability to view CD/DVDs. Childcare provider must be able to remove or rearrange furniture at discretion. If it is a meeting room, it must be in close proximity to restrooms and have no security/safety issues relating to the care of children. Room needs to have five (5) cribs provided with linens and blankets.

Vendor Area. 7:00am to 5:00pm, 3 March 2024. Area near rooms 1-2 where vendors can set up tables to display materials, with some outlets available for use. Will require approximately twenty-five (25) 6ft.x2ft. tables with two (2) chairs per table.

2. Meals

Meal should be located in close proximity to Room 1.

**Adult Meals: This amount should be all inclusive with beverage selection and should not exceed government per diem rate for the city/county area. It should exclude any taxes, gratuities and service fees, and should reflect a flat rate per person. Per Diem rates can be found at http://www.gsa.gov/portal/category/100120. Click on the Breakdown of M&IE Expense’s link to get a breakdown for each meal.

**Children/Youth meals per 14 FAM 572.3-4 (2)(3), should not exceed 50% of the adult government per diem rate for children 11 years of age and under, and 75% of the adult government per diem rate for youth 12 years of age and older.

Buffet Breakfast from 8:00am – 9:00am for 300 adults, 35 youth, and 25 children on 3 March 2024. Should include a selection of seasonal fresh fruits, scrambled eggs, sausage and/or bacon and bread products (including gluten free options), with coffee, tea, and cold drink selection of milk and assorted juices. Beverages to remain out until consumed.

Buffet Lunch from 12:00pm – 1:00pm for 300 adults, 35 youth, and 25 children on 3 March 2024, should include choice of deli meats, cheese, bread, rolls, soup, salad, chips, relish tray and condiments with gluten free and vegetarian options, dessert. Beverage selection of coffee, tea, and cold drinks. Beverages to remain out until consumed.

Summary- Breakfast on March 3, 2024 - 300 adults, 35 youth, & 25 children Lunch on March 3, 2024 - 300 adults, 35 youth, & 25 children

3. Lodging

Will be secured through individual billing at government rate.