Combo_Synopsis-Solicitation_W912LC-16-T-5003.pdf

The announcement constitutes the only Synopsis/Solicitation notice; the written solicitation is attached and quotes are being requested. Solicitation number W912LC-16-T-5003 is being issued as a REQUEST FOR QUOTE (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-86 effective 1 February 2016. All applicable provisions and clauses are included in the actual solicitation.

The North American Industry Classification System (NAICS) code is 812332, and the small business size standard is $38.5 million. This solicitation is for full and open competition. The Government intends to issue a firm fixed price contract for the acquisition of Shop Towel and Coverall Cleaning Services in accordance with the attached Performance Work Statement. Please reference solicitation # W912LC-16-T-5003 on all correspondence. The Government reserves the right to cancel this solicitation, either before or after the response date. Quotations must be good for one month after the closing postdate.

Quotes due by: 23 FEBRUARY 2016 @ 5:00 P.M. MST

SHOP TOWEL AND COVERALL CLEANING SERVICE

AWARD OF THIS CONTRACT IS SUBJECT TO THE AVAILIABILITY OF FUNDS

IAW FAR 52.232-18

LIST OF ATTACHMENTS:

1. Combined Synopsis-Solicitation W912LC-16-T-5003

2. Performance Work Statement Shop Towel Service

3. Wage Determination No 2015-5419

A. THE FOLLOWING SHALL BE INCLUDED IN THE CONTRACTOR’S

RESPONSE FOR EVALUATION:

i. Total Price Quote:

a. CLIN Schedule, Table 1 with pricing for items as indicated.

ii. Technical Acceptance:

a. Complete quote (as indicated under “Quote Preparation Instructions”)

b. Meets the requirements of Section 3 of the Performance Work Statement

B. EVALUATION OF QUOTES:

Lowest Price Technically Acceptable (LPTA): Following closure of this combined Synopsis/Solicitation all quotes will placed in order from lowest to highest priced. The evaluation team will start with the lowest Quote and work to the highest determining Technical Acceptability. The lowest three Quotes deemed Technically Acceptable will be considered for award. Once three quotes have met the standards and have been deemed Technically Acceptable, all evaluations will stop and an award will be made. Award will be made on the basis of the lowest evaluated price Quote meeting the acceptability standards for non-cost factors.

Failure to meet a technical requirement may result in an offer being determined technically unacceptable. Each technical requirement set forth below will receive a rating of acceptable/unacceptable based on the assessed strengths and deficiencies of each offeror’s quote as they relate to each technical requirement.

Price Evaluation Factor - The government will rank all offers by price, including all option prices. The price evaluation will document the fairness and reasonableness of the total evaluated price (TEP). The government reserves the right to perform price realism analysis.

Total Evaluated Price (TEP): A TEP will be computed for each offer in order to meet the requirements of FAR Parts 6 and 17. The price of a six-month extension authorized by 52.217-8, Option to Extend Services, will be added to the proposed price for each potential contract performance period.

The TEP is a two-part computation. First, the offeror’s total proposed price will be determined by multiplying the quantities identified in Table 1 by the unit price, for each Contract Line Item Number (CLIN) to confirm the extended total amount for each CLIN; the sum of all extended amounts will be the offeror’s total proposed price. Second, the total proposed price (total amount for CLINs 0001 – 4004) plus the sum of Option to Extend Services clause 52.217-8 formula (shown below) will constitute the TEP.

The formula for the Option to Extend Services amount is as follows:

Base Year = CLIN Unit Amount x 6* Option Year 1 = CLIN Unit Amount x 6* Option Year 2 = CLIN Unit Amount x 6* Option Year 3 = CLIN Unit Amount x 6* Option Year 4 = CLIN Unit Amount x 6*

Note: *6 is the multiplicative factor used to derive the 6 months quantity value. When the unit is not month, CLIN quantity X 1/2 will be used to derive the 6 months quantity value.

Evaluating the Option CLINs does not obligate the government to exercise the Options.

Below is the evaluation criteria listed in FAR 52.212-2:

i. Total Price Quote:

a. CLIN Schedule, Table 1 with pricing for items as indicated.

ii. Technical Acceptance:

a. Complete quote (as indicated under “Quote Preparation Instructions”)

b. Meets the requirements of Section 3 of the Performance Work Statement

DESCRIPTION OF SUPPLIES AND/OR SERVICES

Verify that the prices quoted reflect the most competitive pricing available to the Government with regard to this Combined Synopsis/Solicitation.

Provide an itemization within the quote you submit that, at a minimum, includes for each item in the below information as outlined in Table 1:

Cost per line item

Total Cost

TABLE 1

SHOP TOWEL CLIN SCHEDULE BASE YEAR

1 March 2016‐28 Feb 2017

CLIN0001 ‐ Buckley Air Force Base

ITEM QTY UNIT EXT PRICE TOTAL PRICE

Red Shop Towels 1500 on hand (NTE a weekly exchange of 250 towels) 12 Months

CLIN0002 ‐ Greeley Air National Guard Station Red Shop Towels (NTE 200 per month) 12 Months

Blue Shop towel (NTE 100 per month) 12 Months

CLIN0003 ‐ Greeley Air National Guard Station Coveralls (NTE 76 per month) 12 Months

CLIN0004 ‐ Above and Beyond/NTE* Red Shop Towels (250 each, as needed) 1 Lot

*CLIN0004 is only billable when monthly total has been exceeded

SHOP TOWEL CLIN SCHEDULE OPTION YEAR 1

1 March 2017‐28 Feb 2018

CLIN1001 ‐ Buckley Air Force Base

ITEM QTY UNIT EXT PRICE TOTAL PRICE

Red Shop Towels 1500 on hand (NTE a weekly exchange of 250 towels) 12 Months

CLIN1002 ‐ Greeley Air National Guard Station Red Shop Towels (NTE 200 per 12 Months month)

Blue Shop towel (NTE 100 per month) 12 Months

CLIN1003 ‐ Greeley Air National Guard Station

Coveralls (NTE 76 per month) 12 Months

CLIN1004 ‐ Above and Beyond/NTE* Red Shop Towels (250 each, as needed) 1 Lot

*CLIN1004 is only billable when monthly total has been exceeded

SHOP TOWEL CLIN SCHEDULE OPTION YEAR 2

1 March 2018‐28 Feb 2019

CLIN2001 ‐ Buckley Air Force Base

ITEM QTY UNIT EXT PRICE TOTAL PRICE

Red Shop Towels 1500 on hand (NTE a weekly exchange of 250 towels) 12 Months

CLIN2002 ‐ Greeley Air National Guard Station Red Shop Towels (NTE 200 per month) 12 Months

Blue Shop towel (NTE 100 per month) 12 Months

CLIN2003 ‐ Greeley Air National Guard Station Coveralls (NTE 76 per month) 12 Months

CLIN2004 ‐ Above and Beyond/NTE* Red Shop Towels (250 each, as needed) 1 Lot

*CLIN2004 is only billable when monthly total has been exceeded

SHOP TOWEL CLIN SCHEDULE OPTION YEAR 3

1 March 2019‐28 Feb 2020

CLIN3001 ‐ Buckley Air Force Base

ITEM QTY UNIT EXT PRICE TOTAL PRICE

Red Shop Towels 1500 on hand (NTE a weekly exchange of 250 towels) 12 Months

CLIN3002 ‐ Greeley Air National Guard Station Red Shop Towels (NTE 200 per month) 12 Months

Blue Shop towel (NTE 100 per month) 12 Months

CLIN3003 ‐ Greeley Air National Guard Station Coveralls (NTE 76 per month) 12 Months

CLIN3004 ‐ Above and Beyond/NTE* Red Shop Towels (250 each, as needed) 1 Lot

*CLIN3004 is only billable when monthly total has been exceeded

SHOP TOWEL CLIN SCHEDULE OPTION YEAR 4

1 March 2020‐28 Feb 2021

CLIN4001 ‐ Buckley Air Force Base

ITEM QTY UNIT EXT PRICE TOTAL PRICE

Red Shop Towels 1500 on hand (NTE a weekly exchange of 250 towels) 12 Months

CLIN4002 ‐ Greeley Air National Guard Station Red Shop Towels (NTE 200 per month) 12 Months

Blue Shop towel (NTE 100 per month) 12 Months

CLIN4003 ‐ Greeley Air National Guard Station

Coveralls (NTE 76 per month) 12 Months

CLIN4004 ‐ Above and Beyond/NTE* Red Shop Towels (250 each, as needed) 1 Lot

*CLIN4004 is only billable when monthly total has been exceeded

All contractors shall be registered at System for Award Management (SAM.GOV) https://www.sam.gov/portal/public/SAM/. Contractors must be registered in the SAM.GOV database before a contract can be awarded to their company.

NO PARTIAL PROPOSALS WILL BE CONSIDERED. NO PARTIAL AWARDS WILL BE

MADE. Please acknowledge all requirements of the solicitation in the proposals. Direct all questions to (Primary) TSgt Jacob Geroux at jacob.i.geroux.mil@mail.mil (720-847-9498) and (Secondary) MSgt Noah Branscom at noah.j.branscom.mil@mail.mil (720-847-9818).

Quotes submitted shall adhere to the line item structure contained herein. Multiple quotes will be accepted. The Period of Performance is as stated within Table 1 above.

QUOTE PREPARATION INSTRUCTIONS:

To assure timely and equitable evaluation of Quotes, Offerors shall follow the instructions and Sections A&B above and contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of one (1) written volume; Volume I – Price Quote and Contract Documentation.

Volume & Title Max Page Limit

Number of copies required

Due Date

(NLT)

I. Price Quote & Contract Documentation

No page limit

Original submitted electronically

See Page 1 of Combo

Contract Documentation/Fill-in Clauses

No page limit

Original submitted electronically

See Page 1 of Combo

Page Size:

Page size shall be 8.5 x 11 inches. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than Times New Roman 10 point. Use at least 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume. If there are discrepancies in page counts between paper and electronic submittals, the paper version shall take precedence.

Tables, Charts, Graphs, and Figures:

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size when printed.

Foldout pages shall fold entirely within the volume, and count as two (2) pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point.

Provisions & Clause:

THE FOLLOWING PROVISIONS AND CLAUSES ARE APPLICABLE TO THIS

ACQUISITION (Note: Provisions and/or clauses marked with a * require the offeror to provide responsive information as set forth within those provisions and/or clauses. This responsive information shall be submitted in the same format provided within those provisions or clauses at the time a Quote is submitted.):

FAR 52.211-16 Variation in Quantity

FAR 52.211-17 Delivery of Excess Quantities

FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Dec 2012)

FAR 52.212-3 Alternate I Offeror Representations and Certifications – Commercial Items (Apr 2011)

FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Feb 2012)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Jan 2013)

The following are applicable clauses cited within FAR 52.212-5:

FAR 52.209-6 Protecting the Government’s Interest When

Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013)(31 U.S.C. 6101 note).

FAR 52.222-3 Convict Labor (June 2003) (E.O. 11755) FAR 52.222-26 Equal Opportunity (Mar 2007) (E.O. 11246) FAR 52.222-36 Equal Opportunity for Workers with Disabilities.

FAR 52.222-41 Service Contract Labor Standards (May 2014)(41

U.S.C. Chapter 67) FAR 52.223-18 Encouraging Contractor Policies to Ban Text

Messaging While Driving (Aug 2011) FAR 52.222-50 Combating Trafficking in Persons FAR 52.232-33 Payment by Electronic Funds Transfer System of

Award Management Registration (Jul 2013)

FAR 52.217-4 Evaluation of Options Exercised at Time of Contract Award

FAR 52.217-5 Evaluation of Options

FAR 52.232-18 Availability of Funds

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Nov 2011)

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Jun 2012) (10 U.S.C. 2227)

DFARS 252.232-7006 Wide Area Work Flow Payment Instructions

DFARS 252.243-7001 Pricing of Contract Modifications (Dec 1991)

DFARS 252.246-7000 Material Inspection and Receiving Report

Full Text Provisions, Clauses & Addendums

FAR 52.212-1 Instructions to Offerors – Commercial Items, Addendum

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR QUOTE:

1. DUNS Number _________________________________________

2. TIN Number ___________________________________________

3. CAGE Code ___________________________________________

4. Contractor Name _________________________________________

5. Payment Terms (net 30) or Discount _____________________________________

6. Period of Performance___________________________________________

7. Business Type (i.e. small, women-owned, etc.)______________________________

8. Point of Contact & Phone Number________________________________________

9. Fax Number _____________________________________

10. Email address___________________________________________________

11. FOB (destination or origin) _______________________________________

12. GSA number, if applicable to this requirement ___________________________

52.212-2 -- Evaluation -- Commercial Items.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

i. Total Price Quote:

a. CLIN Schedule, Table 1 with pricing for items as indicated.

ii. Technical Acceptance:

a. Complete quote (as indicated under “Quote Preparation Instructions”)

b. Meets the requirements of Section 3 of the Performance Work Statement

(End of Provision)

52.217-8 -- Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following:

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 Days.

(End of Clause)

52.217-9 -- Option to Extend the Term of the Contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years, 6 Months.

(End of Clause)

FAR 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) The offeror represents that:

(a) It * has, * has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation;

(b) It * has, * has not filed all required compliance reports; and

(c) Representations indicating submission of required compliance reports, signed by proposed subcontractors, will be obtained before subcontract awards.

FAR 52.222-25 Affirmative Action Compliance (Apr 1984) The offeror represents that --

(a) It * has developed and has on file, * has not developed and does not have on file, at each establishment, affirmative action programs required by the rules and regulations of the Secretary of Labor (41 CFR 60-1 and 60-2); or

(b) It * has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

FAR 52.222-42 -- Statement of Equivalent Rates for Federal Hires. (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits

16040 – Dry Cleaner $12.71

16250 – Washer, Machine $10.93

(End of Clause)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil.

FAR 52.252-2 Clause Incorporated by Reference (Fen 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

http://farsite.hill.af.mil.

Local Requirements

A. PAYMENT WILL BE MADE BY:

Defense Finance and Accounting Service

DFAS-FVB/LI

27 Arkansas Road Limestone, ME 04751-1500

Contact DFAS-FVB/LI to check payment status at (800) 390-5620 or (207) 328-5620 or via website www.dfas.mil: (Commercial Pay, then Vendor Pay Inquiry System (VPIS), then Non-MOCAS System, then Query by Contract Number, EFT Trace Number, DUNS Number or Cage Code)

B. CHANGES TO THIS CONTRACT / PURCHASE ORDER / DELIVERY ORDER

The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements under this contract and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

Contractual problems, of any nature, which might occur during the life of the contract shall be handled in conformance with public laws and regulations and shall be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems. Therefore, the Contractor is hereby directed to bring all such contractual problems to the immediate attention of the CO. Any request for contract changes/modification shall be submitted to the

CO.

C. SAM.GOV REGISTRATION

Invoice payment cannot be made if a contractor has not been registered through the System for Award Management (SAM). Register at https://www.sam.gov/portal/public/SAM/. This is a single entry point for contractor’s to process SAM, Online Representations and Certifications Application (ORCA), and Excluded Parties List System (EPLS). Invoices received from a contractor who fails to maintain active SAM registration are considered to be improper and may be returned. The contractor is responsible to maintain active SAM registration until final payment has been made. SAM registration shall be updated and renewed annually. If the contractor chooses not to publish their information in SAM.GOV, you SHALL fill out and return FAR Provision 52.212-3 Offeror Representations and Certifications – Commercial Items to include the Tax Identification Number within this Provision.

D. SALES TAX

The Colorado Air National Guard is exempt from paying state and local taxes on purchases that it makes per the United States Constitution.