W912LC-25-Q-0002 CTS SOW Prepared Meals.docx

STATEMENT OF WORK/NEED FOR PREPARED MEALS

W912LC-25-Q0002

Purpose:

The Colorado Army National Guard requires prepared/catered meals as follows. The contractor shall provide all required personnel, equipment, tools, materials (including plates, utensils, and to-go boxes), supervision, and quality control necessary to deliver and drop off meals to the stated location for delivery and drop off.

Prepared/Catered meal is a meal prepared in a commercial establishment with commercial kitchen. Caterer is required to have inspected and licensed kitchen for retail food within state and county guidelines.

Unit: Centennial Training Site (CTS) Delivery Location: Centennial Training Site at 8721 Frank Baldwin Rd. Bldg. 9120 Fort Carson, CO. 80913 Meals will be delivered to the following location: 8721 Frank Baldwin Rd. Bldg. 9120 Fort Carson, CO. 80913. This is on a military installation.

Date(s): The Period of Performance:

4-5 JAN 2025, 1-2 FEB 2025, 27 FEB-02 MAR 2025, 5-6 APR 2025, 3-4 MAY 2025, 31 MAY-31 JUN 2025, 9-13 JUL 2025, 28 JUL- 3 AUG 2025.

Delivery times for meals will be between:

BREAKFAST 0630-0700 am LUNCH 1100-1130 am DINNER 1630- 1700 pm

Schedule- CLIN 0004: 4-5 January 2025 - Lunch Meals, Total Meals per period: 34 Hot or boxed lunch meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 11:30 am. to above delivery address

- 4 Jan 25 Lunch -17 meals (To go Box, Drink) at CTS on FT Carson

- 5 Jan 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson Total of 34 lunch meals

CLIN 0005: 1-2 February 2025 - Lunch Meals, Total Meals per period: 34 Hot or boxed lunch meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 11:30 am. to above delivery address

- 1 Feb 25 Lunch -17 meals (To go Box, Drink) at CTS on FT Carson

- 2 Jan 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson Total of 34 lunch meals

CLIN 0006: 27 February – 2 March 2025 - Lunch Meals, Total Meals per period: 68 Hot or boxed lunch meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 11:30 am. to above delivery address

- 27 Feb 25 Lunch -17 meals (To go Box, Drink) at CTS on FT Carson

- 28 Feb 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson

- 1 Mar 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson

- 2 Mar 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson Total of 68 lunch meals

CLIN 0007: 5-6 April 2025 - Lunch Meals, Total Meals per period: 34 Hot or boxed lunch meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 11:30 am. to above delivery address

- 5 Apr 25 Lunch -17 meals (To go Box, Drink) at CTS on FT Carson

- 6 Apr 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson Total of 34 lunch meals

CLIN 0008: 3-4 May 2025 - Lunch Meals, Total Meals per period: 34 Hot or boxed lunch meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 11:30 am. to above delivery address

- 3 May 25 Lunch -17 meals (To go Box, Drink) at CTS on FT Carson

- 4 May 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson Total of 34 lunch meals

CLIN 0009: 31 May- 8 June 2025 - Lunch Meals, Total Meals per period: 102 Hot or boxed lunch meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 11:30 am. to above delivery address

- 31 May 25 Lunch -17 meals (To go Box, Drink) at CTS on FT Carson

- 1 Jun 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson

- 2 Jun 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson

- 3 Jun 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson

- 4 Jun 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson

- 5 Jun 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson Total of 12 lunch meals

CLIN 0010: 9-13 July 2025 - Lunch Meals, Total Meals per period: 85 Hot or boxed lunch meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 11:30 am. to above delivery address

- 9 Jul 25 Lunch -17 meals (To go Box, Drink) at CTS on FT Carson

- 10 Jul 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson

- 11 Jul 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson

- 12 Jul 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson

- 13 Jul 25 Lunch -17 meals at (To go Box, Drink) CTS on FT Carson Total of 85 lunch meals

CLIN 0011: 28 July – 3 August 2025 - Breakfast Meals, Total Meals per period: 724 Hot or boxed Breakfast meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 6:00AM or TBD to above delivery address -29 Jul 25 Breakfast -24 meals (To go Box, Drink) at CTS on FT Carson -30 Jul 25 Breakfast -140 meals (To go Box, Drink)) at CTS on FT Carson -31 Jul 25 Breakfast -140 meals ((To go Box, Drink) at CTS on FT Carson -1 Aug 25 Breakfast -140 meals ((To go Box, Drink) at CTS on FT Carson -2 Aug 25 Breakfast -140 meals ((To go Box, Drink) at CTS on FT Carson -3 Aug 25 Breakfast -140 meals ((To go Box, Drink) at CTS on FT Carson Total of 724 Breakfast meals

CLIN 0012: 28 July – 3 August 2025 - Lunch Meals, Total Meals per period: 724 Hot or boxed Lunch meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 11:30AM or TBD to above delivery address -29 Jul 25 Lunch -24 meals (To go Box, Drink) at CTS on FT Carson -30 Jul 25 Lunch -140 meals (To go Box, Drink)) at CTS on FT Carson -31 Jul 25 Lunch -140 meals ((To go Box, Drink) at CTS on FT Carson -1 Aug 25 Lunch -140 meals ((To go Box, Drink) at CTS on FT Carson -2 Aug 25 Lunch -140 meals ((To go Box, Drink) at CTS on FT Carson -3 Aug 25 Lunch -140 meals ((To go Box, Drink) at CTS on FT Carson Total of 724 Lunch meals

CLIN 0013: 28 July – 3 August 2025 -Dinner Meals, Total Meals per period: 584 Hot or boxed Dinner meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 16:30 to above delivery address -29 Jul 25 Dinner -24 meals (To go Box, Drink) at CTS on FT Carson -30 Jul 25 Dinner -140 meals (To go Box, Drink)) at CTS on FT Carson -31 Jul 25 Dinner -140 meals ((To go Box, Drink) at CTS on FT Carson -1 Aug 25 Dinner -140 meals ((To go Box, Drink) at CTS on FT Carson -2 Aug 25 Dinner -140 meals ((To go Box, Drink) at CTS on FT Carson Total of 584 Dinner meals

Contractor expectations

a. Commercial Caterer provides the number of meals indicated on the time and date specified. Meals are expected to be of similar standard quality and size as provided by a normal adult sized restaurant meal.

b. All prepared meals shall be in proper warmer/cooler trays and shall remain covered until served.

USDA safe food handling guidelines shall be followed:

i. -Hot food should be held at 140 °F or warmer.

ii. -Cold food should be held at 40 °F or colder.

iii. Perishable food should not be left out for more than 2 hours at room temperature

c. Contractor has a retail food license through the State of Colorado or County in which it operates and has an inspected commercial kitchen.

d. Expectation is that meals are differing or on longer periods rotated. No same meal should occur in a 3 day period.

e. Each meal for the Colorado Army National Guard must meet a minimum serving portion as indicated in the Requirements section.

f. Shall provide all condiments to compliment meal served- mayonnaise, mustard, ketchup, hot sauce, pickles, salad dressing, syrup, salt and pepper, etc.

g. Shall provide all utensils and flatware to compliment meal served- Serving spoons, single use plates, bowls, cups forks and knifes.

h. The contractor ensures delivery personnel have proper government issued picture identification for entry onto government installations or facilities. Delivery personnel do not have active warrants, drugs or weapons and delivery vehicle has proper registration and insurance. Vehicles and personnel are subject to search when entering military installations.

Meal Requirements

BELOW MEAL EXAMPLE MEETS MINIMUM.

BREAKFAST MEAL EXAMPLE MINIMUM: (Per Soldier) •Entrée: Two Eggs and Gravy with 2 Home Style Biscuits or Two Eggs and French Toast or Waffles or Pancakes with syrup •Meat: Bacon (2 slices) or Sausage (3 links/patties) •Bread: bread, toast, bagel, etc. (with butter) •Starch: Breakfast Potatoes (1 cup) •Fruit: 1 fresh whole fruit (apples, oranges, bananas, etc.)

•Beverage: See Drinks section.

•Condiments: Individual packets of Butter, Ketchup, Sugar, Salt, Pepper, Peanut Butter, Jelly/Jam, and others applicable to the menu items served LUNCH AND DINNER MEAL EXAMPLE MINIMUM: (Per Soldier) •Entrée: Meat/Protein (5-6.5 ounces) •Starch: Rice (1 Cup) or Pasta (1 Cup) or Potatoes (Mashed or Baked) (1 Cup) •Every dinner: Mixed Salad with at least two toppings (cheese, tomatoes, croutons. etc.) (1 Cup) to include a variety of dressings •Vegetables: Hot vegetables (1 Cup) •Bread: Dinner Rolls or Sliced Bread or breadsticks •Dessert: At least one 8oz serving of dessert choices that varies daily, may include cookies or pudding •Beverages: See Drinks section.

•Condiments: Individual packets of Butter, Ketchup, Sugar, Salt, Pepper, Peanut Butter, Jelly/Jam, and others applicable to the menu items served Requirements: All meals are either hot meals or boxed lunches and will be delivered and dropped off. Each meal must contain at least one “myplate.gov” recommended serving of protein, grains, and vegetables. Fruits and dairy are encouraged, but not required. Serving (portion) sizes in accordance with “myplate.gov” are as follows:

These are daily recommended amounts for adults over age 14, based on 2800 calories per day.

Protein: 5.oz. to 6.5oz. (meats, fish or ¼ cup beans) Dairy: 3 cups (1 cup milk, 1 small container of yogurt, one slice of cheese) Fruit: 2 to 2.5 cups (one piece of fruit) Vegetables: 2 to 3.5 cups (2 large 8oz. scoops of chopped vegetables) Grains: 3oz. to 4oz. (one cup of rice, pasta, one tortilla, or one piece of bread.) (Breakfast would be three 4.5” pancakes, ½ cup cooked cereal such as oatmeal or cream of wheat, one muffin or one bagel.)

Drinks:

Breakfast - Juice, coffee, milk if cereal is served for breakfast.

Lunch – tea, lemonade, Sports drink Dinner – tea, lemonade, Kool-Aid, coffee.

No soda

IMPORTANT INFORMATION

*** Vendors may offer alternate comparable meals; general guidance is that meals must feature a protein, starch, vegetable or salad, a bread item, and a drink such as tea, lemonade, etc. (no soda or water) Hot prepared meals may be dropped off in serving dishes that are “family style” tray. Please include appropriate serving utensils for the meal being served.

Pricing. Meal pricing must be inclusive of all costs. Gratuity is prohibited The Government reserves the right and ability to increase/decrease numbers/dates of meals requested no later than 7 calendar days or 168 hours prior to event/delivery time. Any increases or decreases shall be communicated directly from the Contracting Officer to the Vendor, via phone or email. Directions received from any individual, other than the Contracting Officer, will not commit the Government nor make the Government liable for changes.

FAR Part 16.202-1: A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

In addition, FAR Part 32.905 Payment Documentation and Process, states that a proper invoice contains the quantity of items delivered. The Government will not pay for meals that were not delivered, not received, not accepted, or were canceled by the Government.

Multiple invoices permitted. Vendor may submit an invoice in WAWF after the completion of each CLIN/month time/period.

The vendor does not have to wait until all CLINS have been delivered on but must only invoice for the CLIN that was completed.

Special Instructions:

1. Preparation of the food to occur off-site (provided by the vendor) and transported to the facility.

2. Serving will be provided by the unit. Contractor only delivers prepared meals and is prohibited from serving. Appropriate serving cutlery (spoons, ladles, carving knives, tongs, etc.) must be provided.

3. Government Kitchen facilities will not be available for use in preparation or storage of food.

4. FOB Destination: Pricing includes contractors cost to have meals delivered to the destination.