W912LC-24-Q-0019 HHC A 3-157th_SOW - Prepared Meals.docx

STATEMENT OF WORK/NEED FOR PREPARED MEALS

RFQ W912LC-24-Q-0019

Purpose:

The Colorado Army National Guard requires prepared/catered meals as follows. The contractor shall provide all required personnel, equipment, tools, materials (including plates, utensils, and to-go boxes), supervision, and quality control necessary to deliver and drop off meals to the stated location for delivery and drop off.

Unit: HHC, A Co 1-157TH IN BN.

Delivery Location:

Meals will be delivered to the following location: North Colorado Springs Readiness Center, 9510 Voyager Parkway, Colorado Springs CO 80920.

Date(s): The Period of Performance:

Expectation is that meals are differing or on longer periods rotated. Each meal for the Colorado Army National Guard MUST meet a minimum serving portion as indicated in the Requirements section.

BELOW MEAL EXAMPLE MEETS MINIMUM.

BREAKFAST MEAL EXAMPLE MINIMUM: (Per Soldier) •Entrée: Two Eggs and Gravy with 2 Home Style Biscuits or Two Eggs and French Toast or Waffles or Pancakes with syrup •Meat: Bacon (2 slices) or Sausage (3 links/patties) •Bread: bread, toast, bagel, etc. (with butter) •Starch: Breakfast Potatoes (1 cup) •Fruit: 1 fresh whole fruit (apples, oranges, bananas, etc) •Beverage: See Drinks section.

•Condiments: Individual packets of Butter, Ketchup, Sugar, Salt, Pepper, Peanut Butter, Jelly/Jam, and others applicable to the menu items served LUNCH AND DINNER MEAL EXAMPLE MINIMUM: (Per Soldier) •Entrée: Meat/Protein (5-6.5 ounces) •Starch: Rice (1 Cup) or Pasta (1 Cup) or Potatoes (Mashed or Baked) (1 Cup) •Every dinner: Mixed Salad with at least two toppings (cheese, tomatoes, croutons. etc.) (1 Cup) to include a variety of dressings •Vegetables: Hot vegetables (1 Cup) •Bread: Dinner Rolls or Sliced Bread or breadsticks •Dessert: At least one 8oz serving of dessert choices that varies daily, may include cookies or pudding •Beverages: See Drinks section.

•Condiments: Individual packets of Butter, Ketchup, Sugar, Salt, Pepper, Peanut Butter, Jelly/Jam, and others applicable to the menu items served Requirements: All meals are either hot meals or boxed lunches and will be delivered and dropped off. Each meal must contain at least one “myplate.gov” recommended serving of protein, grains, and vegetables. Fruits and dairy are encouraged, but not required. Serving (portion) sizes in accordance with “myplate.gov” are as follows:

These are daily recommended amounts for adults over age 14, based on 2800 calories per day.

Protein: 5.oz. to 6.5oz. (meats, fish or ¼ cup beans) Dairy: 3 cups (1 cup milk, 1 small container of yogurt, one slice of cheese) Fruit: 2 to 2.5 cups (one piece of fruit) Vegetables: 2 to 3.5 cups (2 large 8oz. scoops of chopped vegetables) Grains: 3oz. to 4oz. (one cup of rice, pasta, one tortilla, or one piece of bread.) (Breakfast would be three 4.5” pancakes, ½ cup cooked cereal such as oatmeal or cream of wheat, one muffin or one bagel.)

Drinks:

Breakfast - Juice, coffee, milk if cereal is served for breakfast.

Lunch – tea, lemonade, Kool-Aid.

Dinner – tea, lemonade, Kool-Aid, coffee.

No soda, energy or sports drinks, water, sparkling water, or flavored water

CLIN Breakdown CLIN 0002: March 2024 - Lunch Meals, Headcount per meal period: 200 Soldiers per day Hot or boxed lunch meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 11:30 am. to above delivery address -8 March 24 Lunch - 200 meals (Chicken Cordon Blue, Veggies, Bread, Salad, Drink) at North Colorado Springs Readiness Center -9 March 24 Lunch -200 meals (Spaghetti, meatballs, garlic bread, salad, drinks) at North Colorado Springs Readiness Center -10 March 24 Lunch -200 meals (BBQ meat, Veggies, Corn Bread, Salad, Drink) at North Colorado Springs Readiness Center Total of 600 lunch meals

CLIN 0003: MAY 2024 - Lunch Meals, Headcount per meal period: 200 Soldiers per day Hot or boxed lunch meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 11:30 am. to above delivery address

- 3 May 24 Lunch – 200 meals (Chicken Cordon Blue, Veggies, Bread, Salad, Drink) at North Colorado Springs Readiness Center

- 4 May 24 Lunch - 200 meals (Rotisserie Chicken, Beans, Spring Salad, Coleslaw) at North Colorado Springs Readiness Center

- 5 May 24 Lunch - 200 meals (Variety ham, turkey, veggie/ chips/ salad/ juice) at North Colorado Springs Readiness Center Total of 600 lunch meals

CLIN 0004: June 2024 - Lunch Meals, Headcount per meal period: 200 Soldiers per day Hot or boxed lunch meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 11:30 am. to above delivery address

- 8 June 24 Lunch -200 meals (Boxed lunch sandwich, chips, pickle, drink) at North Colorado Springs Readiness Center

- 9 June 24 Lunch -200 meals (Variety ham, turkey, veggie/ chips/ salad / juice) at North Colorado Springs Readiness Center Total of 400 lunch meals

CLIN 0005: August 2024 -Lunch Meals, Headcount per meal period: 200 Soldiers per day Hot or boxed lunch meal (entree meal, sides, fruit, bread, juice/tea/coffee or Equivalent).

Delivery time 11:30 am. to above delivery address

- 9 Aug 24 Lunch -200 meals (Boxed lunch sandwich, chips, pickle, drink) at North Colorado Springs Readiness Center

- 10 Aug 24 Lunch -200 meals (Rotisserie Chicken, Beans, Spring Salad, Coleslaw) at North Colorado Springs Readiness Center

- 11 Aug 24 Lunch -200 meals (BBQ meat, Veggies, Corn Bread, Salad, Drink) at North Colorado Springs Readiness Center Total of 600 lunch meals

IMPORTANT INFORMATION

Hot prepared meals may be dropped off in serving dishes that are “family style”. Please include appropriate condiments for the meal being served.

The Government reserves the right and ability to increase/decrease numbers/dates of meals requested no later than 7 calendar days or 168 hours prior to event/delivery time. Any increases or decreases shall be communicated directly from the Contracting Officer to the Vendor, via phone or email. Directions received from any individual, other than the Contracting Officer, will not commit the Government nor make the Government liable for changes.

FAR Part 16.202-1: A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract.

In addition, FAR Part 32.905 Payment Documentation and Process, states that a proper invoice contains the quantity of items delivered. The Government will not pay for meals that were not delivered, not received, not accepted, or were canceled by the Government.

Multiple invoices permitted. Vendor may submit an invoice in WAWF after the completion of each CLIN/month time/period.

The vendor does not have to wait until all CLINS have been delivered on but must only invoice for the CLIN that was completed.

Vendor shall provide a sample menu of meals that are planned to be delivered/prepared with quote submission.

*** Vendors may offer alternate comparable meals; general guidance is that meals must feature a protein, starch, vegetable or salad, a bread item, and a drink such as tea, lemonade, etc. (no soda or water)

Special Instructions or Requirements:

1. Preparation of the food to occur off-site (provided by the vendor) and transported to the facility.

2. Serving will be provided by the unit. Appropriate serving cutlery (spoons, ladles, carving knives, tongs, etc.) must be provided.

3. Kitchen facilities will not be available for use in preparation or storage of food.

4. FOB Destination: Delivered meals should not be transported more than 1 hour from prep site to delivery site.

5. Below are the dates, delivery times, and meal requirements: Estimated delivery and serving times for meals will be delivered at 11:30 am MDT.

TOTAL MEALS NEEDED = __2,200_____________