Government Responses to Contractor Questions 1.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- CAARNG Tier-III Information Technology Services
- Solicitation number
- W912LA20Q0004
About this file
This document contains questions from potential offerors and responses from the contracting agency regarding a solicitation for information technology services. The solicitation seeks proposals for tier three information technology support services, including network administration, system administration, software image and patch administration, web optimization and configuration, and full stack software development. The period of performance is from May 15, 2020 to May 14, 2021 with four optional one-year extensions. Pricing is to be provided for four labor categories in the SF1449. The incumbent contractor currently performs similar services. Facility security clearance is required to respond. The contracting agency intends to make the award as soon as practicable after the closing date.
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Sheet1
| # | Question | Response |
| 1 | Who is the on-site incumbent contractor? | If you would like to receive contract award information, please survey Contracting Opportunities (Federal Business Opportunities) for any FAR Subpart 5.3 postings; and/or consider a Freedom of Information Act (FOIA) request to the National Guard Bureau's FOIA Requester Service Center and Privacy Office. |
| 2 | What was the incumbent period of performance? | If you would like to receive contract award information, please survey Contracting Opportunities (Federal Business Opportunities) for any FAR Subpart 5.3 postings; and/or consider a Freedom of Information Act (FOIA) request to the National Guard Bureau's FOIA Requester Service Center and Privacy Office. |
| 3 | What was the incumbent contract value? | If you would like to receive contract award information, please survey Contracting Opportunities (Federal Business Opportunities) for any FAR Subpart 5.3 postings; and/or consider a Freedom of Information Act (FOIA) request to the National Guard Bureau's FOIA Requester Service Center and Privacy Office. |
| 4 | What is the incumbent contract number? | If you would like to receive contract award information, please survey Contracting Opportunities (Federal Business Opportunities) for any FAR Subpart 5.3 postings; and/or consider a Freedom of Information Act (FOIA) request to the National Guard Bureau's FOIA Requester Service Center and Privacy Office. |
| 5 | Is the proposed work for the same number of positions as the incumbent contract? | This is a performance-based services acquisition for non-personal services. Accordingly, the manpower requirements shall be determined by the contractor. PWS, paragraph 1.5.8., Key Personnel, refers to the requirement to stabilize key personnel at the begining of the contract (a critical time). PWS, paragraph 1.5.8.2, list the areas where personnel shall be designated as key personnel and should not be read as prescribing a labor mix. For example, contractor personnel, irrespective of quantity, that assigned are assigned in (directly supporting) any of the five listed areas shall be deemed key personnel. It's noted that the incumbent contract contains work/tasks that are no longer required and thus remvoed from this PWS. |
| 6 | If there is no incumbent, who has been performing these tasks? | N/A - Similar services are being performed by a contractor under the incumbent contract. Since there is an incumbent contractor, immediately upon receipt of the certified service employee list but not before contract award, the contracting officer will provide the certified service employee list to the successor contractor. If you would like to receive contract award information, please survey Contracting Opportunities (Federal Business Opportunities) for any FAR Subpart 5.3 postings; and/or consider a Freedom of Information Act (FOIA) request to the National Guard Bureau's FOIA Requester Service Center and Privacy Office. |
| 7 | Since the Service Contract Act (SCA) apply to this effort, please provide the FAR required "Government equivalent" labor category and $ rate. | Government equivalent is for GS-2210-7 to 9 |
| 8 | Confirming that resumes are not requested or required with our proposal. | Resumes are not required nor requested with quotes. Resumes are required under the conditions outlined at PWS, paragraph 1.5.8. See Quote Preparation Instructions - A.3. Do not include extraneous information not requested by the RFQ. |
| 9 | What is the anticipated contract a) award date and b) contract start date? | The Government intends to award this contract as soon as practicable after the closing date; the successor contract Period of Performance is identified in the solicitation (15 MAY 2020 to 14 MAY 2021). |
| 10 | Under this FFP contract, confirming that the monthly invoice remains the same, regardless of actual hours worked during the month. | Reference the SF 1449 Continuation Sheet, which identifies quantity, unit, unit price, amount. Accordingly, invoicing will generally occur on a monthly basis. See also, PWS paragraph 1.5.3, Hours of Operation. |
| 11 | Please list exactly what certs are required for each of the four (4) positions. | Reference PWS 1.5.6, 1.5.6.1, 1.5.6.2, 1.5.6.3 |
| 12 | Is 100% of the work for all positions required to be performed at the Govt location? Is telework authorized? | Reference PWS "1.5.4.1 Telework: The Government may permit telework by contractor employees when determined to be in the best interest of the Government in meeting work requirements. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government." |
| 13 | Given the COVAD crisis, what accommodations will be made to the contractor? | Reference PWS "1.5.4.1 Telework: The Government may permit telework by contractor employees when determined to be in the best interest of the Government in meeting work requirements. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government." |
| 14 | Please provide a plug number for the travel CLINs so all bidders are using the same value. It is impossible for bidders to develop their own travel figures. | See Amendment 0002, to include $1,500 |
| 15 | Are there Government staff available to cover for us when our staff may be on vacation or sick leave? | Reference PWS paragraph 1.1 |
| 16 | Since there is not a contractor manager position, who manages/monitors our on-site staff? | In a performance-based environment, it is the contractor that is contractually responsible for manpower requirements including quality assurance. Surveillance of contractor performance will be conducted by government personnel (e.g., Contracting Officer's Representative, J6 Program Manager). |
| 17 | Is it the Government’s intention for us to submit Volume I as stated on page 34 or both Volume I and II, or simply Volume II, the Past Performance Information so that is it received within 10 calendar days prior to the required due date of quotes, which would make the submission date April 3rd 10AM PST. | See Amendment 0001 |
| 18 | Is the contractor allowed to include a paragraph or two on why our price is fair and reasonable in Volume I? | See Quote Preparation Instructions - A.3. Do not include extraneous information not requested by the RFQ. |
| 19 | With regards to pricing, the government provided 4 CLINS however, there are 5 key personnel. How would the government like us to map the 5 key positions to the above 4 CLINS? | See Amendment 0002 |
| 20 | How many past performances are required? | One 'Quoter Qualification Statement Form' shall be submitted in accordance with the solicitation instructions. (See also, 52.212-1 Addendum, paragraph (b)(1); and PAST PERFORMANCE AND PRICE TRADEOFF QUOTE PREPARATION INSTRUCTIONS.) |
| 21 | Can a subcontractor submit past performance? | The evaluation of the quoter’s (including partnerships and joint venture) present/past performance WILL NOT include the present/past performance of any subcontractors, predecessor companies, affiliates, other divisions or corporate management even though they may perform major or critical aspects of this requirement. Only the prime's (including partnerships and joint ventures) past performance will be evaluated. |
| 22 | What is the historical annual man hours per labor category? | See Attachment/Technical Exhibit 4 for estimated workload data. |
| 23 | What is the estimated award date? | The Government intends to award this contract as soon as practicable after the closing date; the successor contract Period of Performance is identified in the solicitation (15 MAY 2020 to 14 MAY 2021). |
| 24 | Can the Government please provide the date for when questions are due for the subject RFQ? | The government has not established dates for questions and will consider the merits and how to handle each question on a case-by-case basis. |
| 25 | Does the Government want offerors to submit resumes? If so, for which key personnel, and where should they be included in the submission? | Resumes are not required nor requested with quotes. Resumes are required under the conditions outlined at PWS, paragraph 1.5.8. See Quote Preparation Instructions - A.3. Do not include extraneous information not requested by the RFQ. |
| 26 | Can the Government provide a Work Breakdown Structure (WBS) to map the CLINs/LCATs to the PWS areas? | See Amendment 0002 |
| 27 | In the SF 1449 there are four positions identified App System Analyst – Inter, LAN/WAN Admin, System Admin – Inter, and System Admin – Sr. In Section 1.5.8.2 page 40 there are five areas identified Tier III Network Administration, Tier III System Administration, Software Imaging/Remote Patching, Web Optimization and Configuration, and Full Stack Software Developer. Can the government please provide the position mapping between the positions listed in the SF1449 and Section 1.5.8.2 so that the contractor can accurately quote the positions the government is requiring? | See Amendment 0002 |
| 28 | In the SF 1449 there are four positions listed for pricing. Are these just individual labor rates per full-time equivalent (FTE)? Or hourly rates for multiple FTEs? | See Amendment 0002 |
| 29 | In the SF 1449 there are four positions listed for pricing and in section 1.5.8.2 there are 5 areas identified for key personnel. How does the government anticipate the key areas will be covered by these 4 positions listed in the SF 1449? | See Amendment 0002 |
| 30 | In RFQ Amendment 1 paragraph C.1 the Government states, “The government will use the Quoter Qualification Statement Form to obtain quoters’ Present/Past Performance Information.” Does the Government intend to contact our customer POCs listed on the Quoter Qualification Statement Form in order to obtain past performance information? If so, is that in the form of a Past Performance Questionnaire or CPARS? | Pursuant to the solicitation: In assessing present and past performance, the Government may employ several approaches, including, but not limited to: the information provided in the quoter’s Present/Past Performance volume; information from the Government’s Contractor Performance Assessment Reporting System (CPARS). |
| 31 | Section 2.1.6 notes that “When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have firm commitment from the persons that are listed in the proposal.” Does the government intend to require letters of commitment or resumes from key personnel? | Key personnel is not listed as an 'evaluation factor' |
| 32 | Are subcontractors allowed and can subcontractor past performance be used? | Subcontracting is permitted; subcontractor past performance will not be evaluated. |
| 33 | Can the CAARNG remove the need to have existing Facility Clearance to respond to this requirement? | Facility Clearance is a material solicitation requirement and will not be removed. |
| 34 | How would the Government prefer the offeror to align the key personnel pricing with the CLIN structure? Would you also clarify if the Item 0005 not to exceed travel will be provided post award or should each offeror develop a travel estimate? | See Amendment 0002 |
| 35 | Is there an incumbent? | Similar services are being performed by a contractor under the incumbent contract. |
| 36 | The solicitation appears to have incorporated a WD table and SCA clauses related to this effort. Please confirm that this work does incorporate SCA rates. | Contract will incorporate WD SCA rates |
| 37 | When is the government going to provide the seniority list with the relevant data for the incumbents? | See 52.222-17(d)(2), Immediately upon receipt of the certified service employee list but not before contract award, the contracting officer shall provide the certified service employee list to the successor contractor. |
| 38 | Is it the Government’s intention for us to submit Volume I as stated on page 34 or both Volume I and II, or simply Volume II, the Past Performance Information so that is it received within 10 calendar days prior to the required due date of quotes, which would make the submission date April 3rd 10AM PST. | See Amendment 0001 |
| 39 | Is the contractor allowed to include a paragraph or two on why our price is fair and reasonable in Volume I? | See Quote Preparation Instructions - A.3. Do not include extraneous information not requested by the RFQ.] |
| 40 | How would the government like us to map the 5 key positions to the above 4 CLINS? | See Amendment 0002 |
File details come from the government source that posted it. Updated .