W912LA19R7013_Pararescue_Capabilities_Trainer_Painting_Combo_Atch-4_Instructions_and_Evaluation.pdf

Corrosion Control and Painting for Pararescue Capabilities Trainer

Attachment 4 – Instructions to Offerors and Evaluation of Proposals

Request for Proposal Painting and Corrosion Control for Pararescue Capabilities Trainer Attachment 4, Instructions to Offerors and Evaluation of Proposals

1 Introduction

2 General Requirements

3 Digital Proposal Submission Requirements

4 Content Requirements

4.1 Volume 1, Technical Proposal

Section 1, Painting Materials

Section 2, Application Method and Timeline of Services

4.2 Volume II, Price Proposal

4.3 Volume III, Past Performance

4.4 Volume IV, Solicitation, Offer and Award Documents and Certifications/Representations

5 Discussions

5.1 General Information

5.2 Discussion Scheduling

6 Submission of Proposals

7 Evaluation of Proposals

7.1 Evaluation Criteria

8.1.1 Technical Evaluation

Table 1, Technical Proposal Ratings

8.1.2 Price Evaluation

8.1.3 Past Performance Evaluation

Table 2, Past Performance Relevancy Ratings and Performance Confidence Assessments

1 Introduction The offeror’s proposal shall consist of one (1) digital copy of each volume as set forth below.

Files shall not contain classified data.

The offeror’s proposal shall consist of four (4) volumes. The Volumes are:

Volume Description Maximum

Pages

I Technical Proposal 10 II Pricing Proposal N/A

III Past Performance 5

IV

Solicitation, Offer and Award Documents, and Certifications/Representations

N/A

Offerors are cautioned that “parroting” of the technical requirements of the Performance Work Statement (PWS) with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

2 General Requirements The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of the page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer. A Table of Contents, Summary, and Narrative Discussion shall be provided. Any pages that are changed (e.g., as a result of negotiations, proposal revisions, etc.)

should be of a different color and have changed information clearly marked by a vertical line in either margin of the page. The revised pages shall be dated.

All text should be single spaced. Each paragraph shall be separated by a blank line or other negative space that clearly separates the content. All pages shall have a page size of 8½ by 11 inches. 11 x 17 inch pages may be used for tables or graphics; however. Arial or Times New Roman shall be used with a standard, 12-point minimum font size. Tables and illustrations may use a reduced font size; however no size less than 8-point will be used. Tables may be printed in a landscape format.

Pages exceeding the maximum limitation will not be evaluated. Additional pages over the maximum allowed will be removed and shall not be evaluated by the Government. Manpower charts are excluded from the page count.

3 Digital Proposal Submission Requirements The offeror shall submit their proposal as detailed in Section 7, Submission of Proposals (below).

Documents may be compressed (zipped) into a single file or provided in their native format (e.g., .doc, .docx, .xls, .xlsx, .ppt, .pptx, .pdf, etc.). Self-extracting compressed files are prohibited. All files, with the exception of pricing shall be read-only. Pricing shall be provided in a Microsoft Excel 2007 compatible format—read/write permissions shall be provided and all equations shall be retained and unprotected.

All submissions shall be fully self-sufficient and self-supporting; all information shall be confined to the appropriate file. The use of hyperlinks to external websites or across separate files is prohibited; use of hyperlinks within the same file (e.g., tables of contents, cross referencing, etc.) is permissible.

4 Content Requirements The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. The following shall be included in the Narrative Discussion:

4.1 Volume 1, Technical Proposal

The volume shall be organized into the following sections:

Section 1, Painting Materials The offeror shall provide product data for all materials to be applied to the exterior of the Pararescue Capabilities Trainer. All submissions must include clear evidence of the material’s durability and suitability for use in high-traffic areas that will subject the material to dragging of equipment (i.e., boots, litters, climbing gear, etc.) across the surface.

Additionally, demonstrate that the material is suitable for application in a marine environment, the length of the manufacturer’s warranty, and color samples. Provide evidence that the material proposed may be used/applied in the State of California.

Section 2, Application Method and Timeline of Services Provide a brief description of how you intend to address mitigating existing rust and apply painting materials. Additionally, provide a notional timeline detailing mid- to high-level tasks to be completed with an assumed period of performance beginning with mobilization beginning on 26 September 2019.

4.2 Volume II, Price Proposal

This volume shall consist of all information required to support proposed costs and prices.

Certified cost and pricing data are not required; however, the Government reserves the right to request other than certified cost and pricing data prior to award. The information submitted in this volume shall comply with FAR 15.408, Table 15-2, and the requirements set forth below.

There are no page limitations for this volume.

The offeror shall ensure that the information submitted in this volume is consistent with, and fully supports, the amounts set forth in the solicitation.

The proposal shall set forth a summary of the total estimated costs by cost element and shall provide a breakdown of the proposed estimated costs of each Contract Line Item Number (CLIN) separately, included all direct and indirect charges and fees. In order to maintain a minimum level of commonality between proposals, each offeror is required to complete (in its entirety) the Proposal Cover Sheet provided at Attachment 2 to the solicitation. The Proposal Cover Sheet shall be provided for the base effort and each option year. All documentation furnished to support the cost summaries are to be provided in a format chosen by the offeror that is easily traceable to the Proposal Cover Sheet.

4.3 Volume III, Past Performance

This volume shall contain past performance information regarding similar contracts. This volume shall not exceed five (5) pages plus five (5) pages for each major subcontractor. Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past three (3) years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort required by the RFP. For each contract provide the following sections:

Section 1, Contract Descriptions:

Include the following information:

- Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

- Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

- Government’s technical representative/COR and current email address, telephone and fax numbers.

- Government contract administration activity and the Administrative Contracting Officer’s name, and current e-mail address, telephone and fax number.

- Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

- Contract Type, such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material

(T&M), etc. In the case of Indefinite Delivery contracts, indicate specific type (e.g., Requirements, Definite Quantity, Indefinite Quantity, etc.) and secondary contract type (e.g., FP, CR, T&M, etc.).

- Awarded price/cost.

- Final or projected final price/cost.

- Original delivery schedule, including dates of start and completion or work.

- Final or projected final, delivery schedule, including dates of start and completion of work.

Section 2, Narrative: Provide a specific narrative explanation of each contract, Contract Description, and describe the objectives achieved. Detail how the effort is relevant to the requirement of this RFP.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence.

Section 3, Subcontracts:

Provide an outline of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government PWS subparagraph number. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 10% of the total proposed cost/price. This section will further include written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors.

Section 4, New Corporate Entities: New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of Commitment shall be included in the proposal for these employees in order to be considered.

Section 5, Past Performance Questionnaires: The Government will directly acquire Past Performance information from systems such as PPIRS. For all contracts identified in Volume III where a Contract Performance Assessment Report (CPAR) is not available, a Past Performance Questionnaire (PPQ) must be completed and submitted.

The Offeror shall complete Part I of the PPQ and e-mail the questionnaire to either the Government contracting activity OR the technical representative responsible for the past/current contract. The Government POCs should be instructed to coordinate and electronically complete only one copy of Part II and Part III of the questionnaire for each contract. Should the soliciting contracting office receive two responses for one proposed past performance record, the soliciting contracting office will only review the first response received. POCs should be instructed to e-mail the entire PPQ to the soliciting Contracting Office no later than the proposal due date.

The offeror shall e-mail to the soliciting Contracting Office a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields: Solicitation Number; Company Name; Contract Number;

Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number;

POC E-mail Address; and Date E-Mail to POC (month/day). The Government will directly contact listed past performance points of contact and/or obtain information from internal points of contact or systems such as CPARS in order to obtain information regarding the quality of past performance.

Notice of Electronic Past Performance Rating Systems: Notice is hereby given that the Government may augment offeror-provided past performance information with information that can be obtained through the Contractor Performance Assessment and Reporting System (CPARS), the Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontracting Reporting System (eSRS), or from other sources as necessary.

4.4 Volume IV, Solicitation, Offer and Award Documents and

Certifications/Representations Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file provided with the RFP. An authorized official of the firm shall sign the proposal and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Solicitations, Offer and Award Documents and Certifications/Representations shall not be addressed separately from that submitted in Volume IV, Solicitations, Offer and Award Documents and Certifications/Representations

5 Discussions The Government reserves the right to award a contract without discussion. Should the Contracting Officer determine that discussions are necessary, they will be handled as outlined below.

5.1 General Information

In accordance with FAR 15.306(d), discussion sessions with each offeror may be held. Should discussions take place, all offerors in the competitive range will be allowed a minimum of 14 calendar days to submit Final Proposal Revisions.

5.2 Discussion Scheduling

If discussions are conducted, the Contracting Officer will schedule the discussion sessions, and each offeror will be notified of the time and place at least three (3) business days prior to their discussion session. Appropriate security clearances should be provided by the offerors in sufficient time to process the requests. The Contracting Officer will provide additional instructions with the notification. The discussion sessions will take place at a facility of the Government’s choosing in the Mountain View/Sunnyvale, California area.

6 Submission of Proposals Questions regarding this solicitation must be received by the date and time identified in the Combined Synopsis/Solicitation. It is the offeror’s responsibility to ensure their proposal is received by the date and time specified. In accordance with FAR 15.208, if your proposal is not received at the initial point of entry to the Government (identified below), by the exact date and time specified above, it will be determined late and will not be evaluated. Proposal, as the term is used here, means all volumes and/or parts of the proposal. Offerors shall submit their proposal as specified below:

The offeror shall submit their proposal electronically via email to both individuals identified below. Do not include other Government personnel with your submission. Individuals within your firm who are authorized to view your proposal may be copied on your email submission.

SMSgt Paul (Nick) Ochs (paul.n.ochs.mil@mail.mil) MSgt Bardia Barmaki (bardia.barmaki.mil@mail.mil)

7 Evaluation of Proposals The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, is determined to be the most advantageous to the Government, based on Technical, Price, and Past Performance. To be considered for an award, the Offeror must receive no less than an “Acceptable” rating for the Technical factor, and a rating of no less than “Satisfactory Confidence” for the Past Performance Factor.

Offerors are cautioned that the award may not necessarily be made to the lowest-priced offer.

If non-price factors are evaluated as comparatively equal between two (2) or more Offerors, Price may become a determinative factor. The following methodology will be used to evaluate offers:

mailto:paul.n.ochs.mil@mail.mil mailto:bardia.barmaki.mil@mail.mil

The Government will use the results of a Best Value/Trade Off evaluation process to arrive at its award decision. The selection process will determine the overall merits of each proposal in terms of its potential to best satisfy the needs of the Government.

The absence of any information required to support the Technical Evaluation herein and as described below will result in disqualification from the competition, as that offer will be found non-responsive and unacceptable.

The Government reserves the right to award a contract without discussion.

Price evaluation will include an analysis of the total price to perform the required work. The total cost/price supplied by the offeror shall be provided in accordance with the Provision at 52.212-1, Instructions to Offerors—Commercial Items, and shall constitute the total firm fixed-price for the services described by the Performance Work Statement (PWS).

Proposals that are unrealistic in terms of technical commitment or unreasonably low or high in cost/price will be deemed reflective of an inherent lack of technical competence or indicative of failure to comprehend the complexity and risk involved in the contract requirements and may be grounds for rejection of the proposal.

Technical and Past Performance, when combined, are approximately equal to price.

7.1 Evaluation Criteria

Contractor selection will be based on evaluation of proposals in accordance with the responses received to the criteria outlined in Section 4, Content Requirements (above).

The Government reserves the right to reject any or all proposals received and/or request clarification of proposals. The Government also reserves the right to determine a competitive range for negotiation based upon the technical and price acceptability of proposals. In addition, the Government reserves the right to award a contract without discussion.

Price evaluation will include an analysis of the total cost/price to perform the required work. The total cost/price supplied by the offeror shall be provided in accordance with Section 4.2, Volume II – Price Proposal (above), and shall constitute the total firm fixed-price for the services described by the Performance Work Statement (PWS).

Proposals that are unrealistic in terms of technical commitment or unreasonably low or high in cost/price will be deemed reflective of an inherent lack of technical competence or indicative of failure to comprehend the complexity and risk involved in the contract requirements and may be grounds for rejection of the proposal.

8.1.1 Technical Evaluation

Technical proposals will be initially evaluated with respect to Technical Factor for determination of the competitive range. In determining the competitive range, each Technical Proposal shall be assign an adjectival rating as illustrated in Table 1 (below). The Government will evaluate the offeror’s ability to perform the required technical and management requirements stated in the PWS.

Table 1, Technical Proposal Ratings

COLOR RATING TECHNICAL RATINGS DESCRIPTIONS

BLUE Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. The proposal contains multiple strengths and no deficiencies.

PURPLE Good Proposal meets requirements and indicates a thorough approach to understanding of the requirements. Proposal contains at least one strength and no deficiencies.

GREEN Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Proposal has no strengths or deficiencies.

YELLOW Marginal Proposal does not clearly meet the requirements and has not demonstrated an adequate approach and understanding of the requirements.

RED Unacceptable Proposal does not meet requirements and contains one or more deficiencies and is unawardable.

8.1.2 Price Evaluation

Technical Proposals rated as “Acceptable” will be evaluated to determine the reasonableness of the proposed price. Unrealistic offers cannot be selected for award.

Each proposal’s cost/pricing proposal shall be evaluated on a “Realistic” or “Unrealistic” basis.

Those offerors whose proposals are determined to be “Unrealistic” will be excluded from further consideration.

8.1.3 Past Performance Evaluation

In evaluating Past Performance, the Government will evaluate the quality, timeliness, and safety of the offeror’s past performance considering currency, relevancy, sources, context, and trends on recent (within the past three (3) years). Also, evaluations available through the Past Performance Information Retrieval System (PPIRS) may be used. An adjectival rating as illustrated in Table 2 (below) will be assigned to each offeror’s past performance.

An offeror without a record of relevant past performance, or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be rated favorably or unfavorably. In such circumstances, the offeror shall be determined to provide the Government “Unknown Confidence”.

Table 2, Past Performance Relevancy Ratings and Performance Confidence Assessments Past Performance Relevancy Ratings

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Past Performance Confidence Assessments

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.