W912LA17R7002_FSF_Ops_Support_Svs_Solicitation_Attach-04_Instructions.pdf

Personnel Flight Operations Support Services Attachment 4 – Instructions to Offerors

Request for Proposal

Attachment 4, Additional Instructions to Offerors

1 Introduction The offeror’s proposal shall via digital copies as set forth below. Files shall not contain classified data.

The offeror’s proposal shall consist of four (4) volumes. The Volumes are:

Volume Description Physical Copies

Digital Copies

Maximum Pages

I Technical Proposal 5 1 50 II Pricing Proposal 5 1 N/A III Past Performance 5 1 10

IV

Solicitation, Offer and Award Documents, and Certifications/Representations

5 1 N/A

Offerors are cautioned that “parroting” of the technical requirements of the Performance Work Statement (PWS) with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Proprietary information shall be clearly marked.

2 General Requirements The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of the page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer. A Table of Contents, Summary, and Narrative Discussion shall be provided. Any pages that are changed (e.g., as a result of negotiations, proposal revisions, etc.)

should be of a different color and have changed information clearly marked by a vertical line in either margin of the page. The revised pages shall be dated.

All text should be single spaced. Each paragraph shall be separated by a blank line or other negative space that clearly separates the content. All pages shall have a page size of 8½ by 11 inches. 11 x 17 inch, folded pages may be used for tables or graphics; however, they shall be considered as two (2) pages. Arial or Times New Roman shall be used with a standard, 12-point minimum font size. Tables and illustrations may use a reduced font size; however no size less than 8-point will be used. Tables may be printed in a landscape format.

Pages exceeding the maximum limitation will not be evaluated. Additional pages over the maximum allowed will be removed and shall not be evaluated by the Government. Manpower charts are excluded from the page count.

3 Digital Proposal Submission Requirements The offeror may submit their proposal electronically via the US Army Aviation and Missile Research Development and Engineering Center (AMRDEC) Safe Access File Exchange (SAFE) (https://safe.amrdec.army.mil/SAFE/Welcome.aspx).

Documents within each folder may be compressed (zipped) into a single file or provided in their native format (e.g., .doc, .docx, .xls, .xlsx, .ppt, .pptx, .pdf, etc.). Self-extracting compressed files are prohibited. All files, with the exception of pricing shall be read-only. Pricing shall be provided in a Microsoft Excel 2007 compatible format—read/write permissions shall be provided and all equations shall be retained and unprotected. Should the hard-copy proposal differ from the electronic version, the digital version will govern.

Digital submissions shall be fully self-sufficient and self-supporting; all information shall be confined to the appropriate file. The use of hyperlinks to external websites or across separate files is prohibited; use of hyperlinks within the same file (e.g., tables of contents, cross referencing, etc.) is permissible.

4 Content Requirements The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit a complete and accurate evaluation of each proposal. The following shall be included in the Narrative Discussion:

4.1 Volume 1, Technical Proposal

The volume shall be organized into the following sections:

Section 1, Sub-Factor 1: Qualifications of Proposed Personnel The offeror shall clearly demonstrate that the qualifications of proposed personnel are adequate for accomplishing all requirements of the PWS. Section 1 shall, at a minimum, address the following Key Points:

- Key Point 1: Relevant qualifications, experience, training, and education of on-site personnel.

- Key Point 2: Relevant qualifications and experience of offeror’s corporate personnel to include demonstration of familiarity with administration of Federal and Department of Defense contracts to include the use of the Wide Area Workflow (WAWF) and Contractor Manpower Reporting Application (CMRA) websites.

- Key Point 3: Provide a personnel roster that clearly identifies the name, contact information, and roles of key individuals relevant to this requirement.

Section 2, Sub-Factor 2: Operations Support Plan The Offeror’s Operations Support Plan shall clearly demonstrate the Offeror’s overall technical approach and proposed methodology to adequately support the Government’s mission. The Operations Support Plan shall clearly demonstrate the Offeror’s understanding of the scope of work and the requirement. Section 2 shall, at a minimum, address the following Key Point:

- Key Point 1: Offeror’s proposed processes and procedures for providing support during absence of personnel due to leave/vacation, illness, personnel turnover, etc.

Section 3, Sub-Factor 3: Quality Control Plan The Offeror’s Quality Control Plan shall clearly demonstrate their proposed processes and procedures for ensuring the Offeror’s adherence to the PWS. Section 3 shall, at a minimum, address the following Key Points:

- Key Point 1: Proposed communications plan between the Government’s personnel

(e.g., Contracting Officer, Contracting Officer Representative, etc.) and the Offeror’s personnel (e.g., Contracting Officer/Manager, finance, etc.)

- Key Point 2: Time and attendance policies and enforcement procedures.

4.2 Volume II, Price Proposal

This volume shall consist of all information required to support proposed prices. Certified cost and pricing data are not required; however, the Government reserves the right to request other than certified cost and pricing data prior to award. The information submitted in this volume shall comply with FAR 15.408, Table 15-2, and the requirements set forth below. There are no page limitations for this volume.

The offeror shall ensure that the information submitted in this volume is consistent with, and fully supports, the amounts set forth in the Offeror’s Proposal Cover Sheet.

The proposal shall set forth a summary of the total estimated costs by cost element and shall provide a breakdown of the proposed estimated costs of each Contract Line Item Number (CLIN) separately, included all direct and indirect charges and fees. In order to maintain a minimum level of commonality between proposals, each offeror is required to complete (in its entirety) the Proposal Cover Sheet provided at Attachment 2. All documentation furnished to support the cost summaries are to be provided in a format chosen by the offeror that is easily traceable to the Proposal Cover Sheet.

Estimated phase-in costs shall be included separately in the offeror’s cost proposal.

The specific labor rates utilized to price the proposal must be identified in the cost and pricing proposal only. The proposal shall set forth a complete breakdown of the direct and indirect rates by category and the rationale thereof. Provisions for overtime and shift differential charges shall be clearly addressed on a per-hour basis.

Bid codes (applicable codes used to identify a labor category in the offeror’s accounting system), employee names and/or other documentation (such as assigned letter of commitment for key personnel not currently employed by the offeror) to support the rates proposed shall be provided. Letters of commitment shall clearly identify the prospective employee’s agreed-to salary/hourly rate and other pertinent conditions of employment. The same detailed support data shall be furnished for all major subcontractors.

Direct labor hours and rates shall be delineated by labor category for the offeror and each subcontractor. The labor hour delineation must be directly traceable to the same information proposed in Volume I, Technical Proposal.

Indirect expense rates shall be proposed in the same manner as direct labor rates.

For example, with the methodology used to derive any composite rates proposed.

Offerors are reminded to identify any uncompensated or partially compensated overtime included in the proposal – per FAR Clause 52.237-10.

Offerors are reminded of the requirements of Section 39 of the Office of Federal

Procurement Policy (OFPP) Act (41 U.S.C. 1127, formerly 41 U.S.C. 435), as amended, which limits allowable costs for senior executive personnel compensation to $693,951 per year.

For proposal preparation purposes, the expected or approximate date for initiation of contract performance 25 September 2017.

4.3 Volume III, Past Performance

This volume shall contain past performance information regarding similar contracts. This volume shall not exceed ten (10) pages plus five (5) pages for each major subcontractor. Offerors shall submit all Government and/or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past five (5) years, from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 541614) required by the RFP. For each contract provide the following sections:

Section 1, Contract Descriptions: Include the following information:

- Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

- Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

- Government’s technical representative/COR and current email address, telephone and fax numbers.

- Government contract administration activity and the Administrative Contracting

Officer’s name, and current e-mail address, telephone and fax number.

- Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

- Contract Type, such as Fixed-Price (FP), Cost Reimbursement (CR), Time &

Material (T&M), etc. In the case of Indefinite Delivery contracts, indicate specific type (e.g., Requirements, Definite Quantity, Indefinite Quantity, etc.) and secondary contract type (e.g., FP, CR, T&M, etc.).

- Awarded price/cost.

- Final or projected final price/cost.

- Original delivery schedule, including dates of start and completion or work.

- Final or projected final, delivery schedule, including dates of start and completion of work.

Section 2, Narrative: Provide a specific narrative explanation of each contract, Contract Description, and describe the objectives achieved. Detail how the effort is relevant to the requirement of this RFP.

For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence.

Section 3, Subcontracts: Provide an outline of how the effort required by the RFP will be assigned for performance within the offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government PWS subparagraph number. This includes all subcontractors who will be providing critical hardware/services or whose subcontract is for more than 10% of the total proposed cost/price. This section will further include written consent of major subcontractors to allow the disclosure of their subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors.

Section 4, New Corporate Entities: New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of Commitment shall be included in the proposal for these employees in order to be considered.

Section 5, Past Performance Questionnaires: The Government will directly acquire Past Performance information from systems such as PPIRS. For all contracts identified in Volume III where a Contract Performance Assessment Report (CPAR) is not available, a Past Performance Questionnaire must be completed and submitted.

The Offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to either the Government contracting activity OR the technical representative responsible for the past/current contract. The Government POCs shall be instructed to coordinate and electronically complete only one copy of Part II and Part III of the questionnaire for each contract. Should the soliciting contracting office receive two responses for one proposed past performance record, the soliciting contracting office will only review the first response received. POCs shall be instructed to e-mail the entire questionnaire to the soliciting Contracting Office no later than the proposal due date, to the email addresses listed in Section 7. The offeror shall e-mail to the soliciting Contracting Office a list of all the POC’s who were sent a questionnaire. The Government must receive this list no later than the proposal due date. The POC List shall be submitted in Word for Windows Table Format to include the following fields:

Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date

E-Mail to POC (month/day).The Government will directly contact listed past performance points of contact and/or obtain information from internal points of contact or systems such as CPARS in order to obtain information regarding the quality of past performance.

Notice of Electronic Past Performance Rating Systems: Notice is hereby given that the Government may augment offeror-provided past performance information with information that can be obtained through the Contractor Performance Assessment and Reporting System (CPARS), the Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontracting Reporting System (eSRS), or from other sources as necessary.

5.4 Volume IV, Solicitation, Offer and Award Documents and

Certifications/Representations Each offeror shall complete (fill-in and signatures) the solicitation sections indicated below using the file (without modification to the file) provided with the RFP. An authorized official of the firm shall sign the proposal and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission.

Solicitations, Offer and Award Documents and Certifications/Representations shall not be addressed separately from that submitted in Volume IV, Solicitations, Offer and Award Documents and Certifications/Representations

6 Discussions

6.1 General Information

In accordance with FAR 15.306(d), discussion sessions with each offeror may be held. Should discussions take place, all offerors in the competitive range will be allowed a minimum of 14 calendar days to submit Final Proposal Revisions.

6.2 Discussion Scheduling

If discussions are conducted, the Contracting Officer will schedule the discussion sessions, and each offeror will be notified of the time and place at least three (3) business days prior to their discussion session. Appropriate security clearances should be provided by the offerors in sufficient time to process the requests. The Contracting Officer will provide additional instructions with the notification. The discussion sessions will take place at a facility of the Government’s choosing in the Mountain View/Sunnyvale, California area.

7 Submission of Proposals Questions regarding this solicitation must be received no later than 2:00pm, 15 September 2017. Submit questions to both email addresses identified below.

All proposals must be submitted no later than 2:00pm, September 20, 2017. It is the offeror’s responsibility to ensure their proposal is received by the date and time specified. In accordance with FAR 15.208, if your proposal is not received at the initial point of entry to the Government (identified below), by the exact date and time specified above, it will be determined late and will not be evaluated. Proposal, as the term is used here, means all volumes and/or parts of the proposal. Offerors shall submit their proposal as specified below:

The offeror shall submit their proposal electronically via the US Army Aviation and Missile Research Development and Engineering Center (AMRDEC) Safe Access File Exchange (SAFE) (https://safe.amrdec.army.mil/SAFE/Welcome.aspx). When submitting proposals to AMRDEC, the offeror will need to specifically authorize access to the proposals to the following persons:

MSgt Paul (Nick) Ochs (paul.n.ochs.mil@mail.mil) MSgt Bardia Barmaki (bardia.barmaki.mil@mail.mil)