Consolidated Q-A for Solicitation W912L9-26-Q-9005.docx

Solicitation Q&A Reference Document Program: Recruiting & Retention Leadership Development Training Program Solicitation Number: W912L9-26-Q-9005 Document Date: August 14, 2026

Program Scope & Participant Volume Q1: Participant Count What is the estimated number of participants for the quarterly half-day sessions, the quarterly two-day courses, and the monthly virtual sessions?

Government Response:

The estimated participant volume is a maximum of twenty-five (25) participants per course or session. This cap applies uniformly to the quarterly half-day sessions, the quarterly two-day courses, and the monthly virtual sessions.

Q2: Cohort Structure Will the program consist of a single, continuous cohort of participants, or should we expect rotating groups of new participants for each session?

Government Response:

The program will consist of a single, continuous cohort of participants who will progress through the training sequence together. The contractor should not design the curriculum for rotating or changing groups of participants.

Training Cadence & Scheduling Q3: Separate vs. Combined Training Are the quarterly half-day training session and the quarterly two-day leadership course separate, additive events (totaling eight in-person events per year), or does the two-day course satisfy the half-day requirement?

Government Response:

Yes, these are separate and additive requirements. The quarterly half-day training sessions and the quarterly two-day leadership courses are distinct events, representing a total of eight (8) in-person events per contract year.

Q4: Event Scheduling Can the separate quarterly events be scheduled back-to-back to minimize travel, or must they be conducted as non-consecutive trips?

Government Response:

No. To ensure optimal training retention and longitudinal program impact, training events cannot be scheduled back-to-back. The events must be distributed across each quarter and conducted as non-consecutive trips.

Q5: Scheduling Constraints Are training events expected to occur during drill weekends, or will they be scheduled on weekdays? What is the anticipated lead time for scheduling events?

Government Response:

All training events are scheduled to occur on standard weekdays; no events will be conducted on drill weekends. The comprehensive training schedule will be established and finalized within thirty (30) calendar days of contract award.

Facilities & Logistics Q6: Venue Responsibility Is the contractor responsible for sourcing and funding the training facilities, or will the Government provide them?

Government Response:

The contractor is fully responsible for sourcing, securing, and funding all necessary training facilities. The Government will not provide physical training facilities for the in-person sessions.

Q7: Participant Travel Costs Is the contractor responsible for participant lodging, meals, and other travel-related expenses for the two-day courses, or will the Government handle this?

Government Response:

No, the contractor is not responsible for participant travel costs. The Government will directly manage and fund all participant travel, lodging, meals, and per diem expenses.

Q8: Geographic Location Is there a preferred geographic location within Indiana for the training, such as near Indianapolis, or will training need to rotate to different locations?

Government Response:

Centrally located training is preferred, specifically within or near the greater Indianapolis, Indiana metropolitan area. The training location is expected to remain consistent and will not rotate across multiple regions.

Q9: Virtual Training Platform Will the Government provide and host the virtual platform (e.g., MS Teams) for the monthly sessions, or should the contractor provide the platform and technical support?

Government Response:

The Government will host the monthly virtual sessions utilizing a government-provided platform (e.g., Microsoft Teams). The contractor is responsible for preparing and delivering the virtual training content and ensuring their instructors have appropriate network connectivity and platform familiarity.

Contract & Travel Costs Q10: Contractor Travel CLIN Should contractor travel costs be included in the firm-fixed-price, or will a separate Not-to-Exceed (NTE) travel CLIN be added to the contract?

Government Response:

Contractor travel costs must not be built into the firm-fixed-price training CLINs. A separate Not-to-Exceed (NTE) travel CLIN will be included in the contract, and travel will be reimbursed at actual cost in accordance with the Federal Joint Travel Regulations (JTR).

Q11: Solicitation Number Please confirm the correct solicitation number to reference, as documents mention both W912L9-25-Q-9005 and W912L9-26-Q-9005.

Government Response:

The correct solicitation number is W912L9-26-Q-9005.

Deliverables, Research & Security Q12: Recurring Analyses Are the market analysis, business structure audit, and leader interviews one-time deliverables for the base year, or are they expected to be repeated or refreshed in option years?

Government Response:

The market analysis, business structure audit, and leader interviews are primarily deliverables for the base performance year. However, the contractor will be required to review, refresh, and update these deliverables in each subsequent option year to align with strategic or organizational updates.

Q13: Instructor Qualifications Are the instructor qualifications (e.g., teaching license, prior military service) mandatory minimums or simply preferred?

Government Response:

The specified instructor qualifications (e.g., state teaching license, prior military service) are highly preferred credentials to ensure maximum program relevance and educational quality, but they are not mandatory minimums. Proposed instructors must, however, demonstrate professional competency in adult education and leadership development.

Q14: CAC Requirements Given that training will be off-site, is a Common Access Card (CAC) required for contractor personnel, and what is the expected lead time for background investigations?

Government Response:

A Common Access Card (CAC) is not required for contractor personnel, as all training will occur off-site and does not require access to secure government networks. Standard facility access protocols and basic background checks will be coordinated post-award as necessary, with standard processing times of 15 to 30 days.

Q15: Existing Government Materials Will the Government provide any existing curriculum, market research data, or other materials for the contractor to use?

Government Response:

The Government will not provide existing curriculum, templates, or market research data. The contractor is expected to design, develop, and deliver custom materials based on the objectives outlined in the Performance Work Statement (PWS).

Q16: Leadership Improvement Plan (LIP) What is the contractor's level of responsibility regarding the Leadership Improvement Plan? Does it include development, evaluation, and coaching, or just facilitation?

Government Response:

The contractor bears full responsibility for the Leadership Improvement Plan (LIP). The scope of work includes the development of the plan structure, participant evaluation, individual leadership coaching, and overall facilitation.

Q17: Market Analysis Scope What is the required scope, geographic granularity, and expected format for the Indiana market analysis, and will the government provide historical recruiting data?

Government Response:

The Indiana market analysis should be statewide in scope, with geographic granularity aligned to regional military recruiting zones. The deliverable must be a professional, analytical report (PDF/Word format). The Government will provide all currently available historical recruiting data upon contract award to support the contractor's analysis.

Q18: Interview Logistics Will the Government coordinate the participant roster and availability for the required recruiter/junior leader interviews, and can these interviews be conducted virtually?

Government Response:

The Government will coordinate participant selection and manage the roster. Formal, pre-award or structured diagnostic interviews with recruiters or junior leaders are not required. Any preliminary assessment may be conducted digitally or integrated into the kickoff and initial virtual training sessions.

Proposal & Administrative Q19: Subcontracting/Teaming Are there limitations on subcontracting or teaming with Indiana-based partners for portions of the requirement (e.g., market analysis)?

Government Response:

There are no specific restrictions on subcontracting or teaming with Indiana-based small businesses or subject matter experts, provided that the prime contractor complies with standard small business participation and subcontracting limitations.

Q20: Proposal Format/Page Limits Are there page limits or specific formatting requirements for the Technical Approach and Past Performance volumes?

Government Response:

No, as stated in the Solicitation, there are no specific page limits or restrictive formatting requirements. Offerors are, however, encouraged to present their proposals in a clear, concise, and professional format.