DRAFT GR CA PWS Portable Latrines 06 MAR 2024.pdf

Ver. October 2022

PERFORMANCE WORK STATEMENT (PWS)

Indiana National Guard

Portable Chemical Latrine Rental Services

CAMP ATTERBURY ONLY

06 MAR 2024

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform cleaning and rental services, as defined in this Performance Work Statement (PWS).

1.1.1 Objectives: The objective of this contract is to provide the supply and service of portable toilets and hand washing stations.

1.2 Background: NA

1.3 Period of Performance (PoP): April 10th, 2024, through May 10th, 2024.

1.4 General Information:

1.4.1 Place and Performance of Services:

a. Most portable latrines and hand wash stations, located at Camp Atterbury are accessed and placed utilizing un-improved roads. Contracting Officer Representative (COR) will ensure that portable latrines and hand washing station placement requests shall be limited to a location no more than 10 feet from the un-improved road to facilitate the contractors commercial cleaning trucks.

b. Military exercises that require portable latrine and hand washing station placement and service often run 24 hours a day for weeks at a time. Contractor must have the capability to perform off schedule cleaning requests, emergency repairs, movement of portable toilets and hand washing stations, etc.

c. The contractor shall provide services, under normal operating conditions, between the hours of 7:30a.m. to 4:00 p.m. on Monday through Friday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. However, see 1.4.1(b)

d. Performance shall take place at Camp Atterbury, Edinburgh Indiana.

e. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons.

f. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Telework: Telework is not authorized. The Contracting Officer has determined that the agency’s requirements cannot be met if the contractor is permitted to telework.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 Base regulations:

a. The contractor’s employees shall become familiar with and obey the regulations of the installation including fire, traffic, safety, and security regulations while on the installation.

b. Contractor employees should only enter restricted areas when required to do so and only upon prior approval.

c. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance.

d. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall perform services on these days if services are needed:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions – Commercial Items and FAR 12.208). A formal Quality Control Plan (QCP) is not required for this commercial service.

However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.4.4 Quality Assurance (QA): The Government shall rely on contractors’ existing quality assurance systems as a substitute for Government inspection and testing before tender for acceptance unless customary market practices for the commercial item being acquired include in-process inspection. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.

1.4.4.1 Customer Complaints:

a. All valid customer complaints shall be re-performed if applicable, as soon as possible after notification, but prior to the next service period.

b. Re-performance, however, does not eliminate the customer complaint and it still applies against the contractor’s performance threshold.

c. If the contractor challenges the validity of the complaint and the COR and contractor cannot come to agreement, the customer complaint will be forwarded to the Contracting Officer for resolution.

d. Customer complaints will be tracked and if the performance threshold is exceeded, action will be taken by the Contracting Officer IAW the applicable inspection/acceptance clause.

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/AT-level1/launch.html

1.4.5.2 Communications Security/Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC https://jko.jten.mil/courses/AT-level1/launch.html https://jko.jten.mil/courses/AT-level1/launch.html monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Contract Manager (CM):

a. The contactor shall designate a Contract Manager CM who shall ensure performance under this contract.

b. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the Contracting Officer within 30 days after contract award.

c. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.8. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

2.0 Definitions and Acronyms:

2.1 Definitions: See FAR 2.101 and DFAR 202.101.

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.8 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AEI Army Enterprise Infostructure AR Army Regulation AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest

PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

3.0 Government Furnished Property, Material, Equipment and Services

(GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities:

3.5.1 Camp Atterbury:

a. The Government will provide, without cost to the contractor, access to the waste treatment facility located at Camp Atterbury. SEE EXHIBIT 4

b. Contractor may utilize the facility to dispose all water, refuse, and debris that was accumulated within the geographic boundaries of Camp Atterbury only.

c. The Contractor shall not store or bring forward from a previous day, any outside water, refuse, or debris generated from an outside source.

d. Camp Atterbury will maintain the right to conduct random vehicle/equipment inspections upon entering the facility.

e. Absolutely no disposal of any liquids will be allowed into any public or private storm sewer or sanitary sewer manhole.

f. Trucks must enter Camp Atterbury Empty.

3.5.2 Reserved

3.5.3. Water:

a. For on-site water needs pertaining directly to the operations of this work, on-site water is available at an approved location provided for the Contractor.

b. The water access / location provided is the only source the Contractor will be permitted to access.

c. A local hydrant with an approved Back Flow/ Cross Connection control device will be provided to protect the available water source. (SEE EXHIBIT 3)

d. Upon award of this contract, locations and a map will be made available for the

Contractor’s access to the freshwater point and Wastewater Facility connection.

e. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Portable Latrines:

a. The contractor shall provide portable latrines manufactured in accordance with industry standards. Portable latrines shall consist of a completely enclosed, well-vented enclosure and must be leak-proof, serviceable, and mounted on a skid platform. The roofs, sides, and floors shall be free of leaks, cracks, and holes.

Doors shall be self-closing, tight-fitting, and will have an inside functioning lock to include occupancy usage indicator. Dimensions of unit are approx. 4' wide x 4' deep x 7.5' high, made from injection molded plastic. Has 1 toilet seat over a 50 – 60+ gal holding tank which contains approx. 5 gal of liquid chemical for breaking down waste. Contains a vent stack sized in accordance with health codes. Stocked with toilet paper (2 rolls min) and waterless hand cleaner.

b. Doors need to be capable of being pad locked during times of non-use as determined “out of service” by the designated government official.

c. Toilet paper, all solutions, urinal blocks and cleaning supplies shall be supplied by the Contractor.

d. Optional - Stabilizing stakes for high-wind areas / landing zone.

4.2.1 Inspection: All latrines will be required to have a service sticker or chart located inside indicating dates serviced. Each latrine will be identified either by a number or letter marked/fixed securely on the outside visually readable within 50 feet. Duplication of numbers or letters is not authorized. Units that do not meet the above requirements, whether identified by the Contractor or Government personnel, shall be replaced, or repaired on or before the next service day for those units.

4.3 Reserved

4.4 Foot-operated Portable Hand Wash Units:

a. Portable sinks units shall be of standard commercial manufacture intended for use as an outdoor portable sink.

b. The contractor shall provide single sink hand washing units. However, because of the large number of sinks requested by the Government, vendor may provide, at no extra cost to the Government, dual sink units. It is up to the vendor to decide which unit is available for delivery and placement. Either type will be accepted. Vendor shall insure that dual sink and single sink fall under the same price. No extra costs associated with dual sink units will be allowed. Vendor must absorb any and all extra costs associated with providing dual sink units.

1. Dual sink with hands-free freshwater foot pump for water supply.

Approx. 22-gallon fresh water, 24-gallon waste-water capacity.

2. Single sink with hands-free freshwater foot pump for water supply with approx. 16-gallon fresh water, 19-gallon wastewater capacity.

c. Sinks shall not leach into the ground; they must be sealed and leak-proof. Sinks shall comply with industry standards.

d. Portable hand wash stations will include paper towel dispensers that are protected from the environment and liquid soap dispensers.

e. Contractor will provide paper towels and liquid soap for wash sinks.

4.4.1 Inspection: All sinks will be required to have a service sticker / chart located on the sink indicating dates serviced. Each sink shall be identified either by a number or letter marked/fixed securely on the outside. Duplication of numbers or letters is not authorized. All pumps and dispensers shall be in good working condition. Units that do not meet the above requirements, whether identified by the Contractor or Government personnel, shall be replaced, or repaired on or before the next service day for those particular units.

4.5 Placement Location: Placement / Locations of portable toilets and hand washing stations will be provided by issuing a 6-digit grid coordinate or if the location is located on a range, the range number will be given, and contractor shall place items near the range tower.

5.0 Requirements:

5.1 Basic Services: The contractor shall provide, deliver, replace, relocate, clean, repair portable latrines, portable handicapped latrines, portable hand wash sink units, waterless hand cleaners and option of grey water removal in an efficient economical manner within 2 hours after being notified for emergencies and within 24 hours for regular service (Weekly/Monthly). Some access roads are unimproved. It shall be the contractor’s responsibility to ensure that all portable latrines and hand wash stations are fully serviceable, clean, and uniform in design, color, and appearance within established industry standards.

5.1.1 Basic Service Extra Fees:

a. The COR shall limit all requests associated with portable latrine and hand wash stations to a minimum of (10) units per delivery’s, removals, cleaning services and relocations. (Min 10 units per vendor trip).

b. Vendor is not authorized to charge extra fees if COR meets the (10) unit minimum requirement.

c. 10 unit minimum includes the delivery, removal, cleaning service, emergency, and relocation of both hand wash units and portable toilet units.

d. Vendor is authorized to submit a trip charge/ fee If the COR fails to meet the (10) unit “minimum per trip” requirement.

5.2 Reserved

5.3 Emergency Services:

a. Only the Contracting Officer (KO) or Contracting Officer’s Representative (COR) has the authority to deem a requirement as an emergency service.

b. Accomplish task within 2 hours after notification.

c. Tipped over contractor owned equipment will be reported by COR and require service and cleaning 12 business hours after notification.

5.4 Basic Cleaning Services:

e. Service cycles are controlled exclusively by the Contract Officer Representative (COR) based on the needs and size of the training unit.

f. No regular cleaning schedule exists. All requests for cleaning will be submitted to contractor by COR.

5.4.1 Portable Toilets:

a. The servicing of the portable latrines shall include but not limited to: the complete removal of sanitary sewer effluent and debris such as cans, bottles, etc. in the waste tank; cleaning the waste tank interior; the recharging of the waste tank with sufficient quantity of chemicals to insure that units shall be free of objectionable odors (The solution shall contain a deodorizer); the cleaning of the toilet seat with commercial grade cleaner / sanitizer; the flushing of the urinal with sufficient quantity of chemicals to insure that units shall be free of objectionable odors; the cleaning of the walls, floors, hand rails and door handles as required; and the filling of the toilet paper dispensers.

b. The floors may require additional cleaning due to weather conditions.

c. A urinal block shall also be used in the urinal to control odor. Urinal blocks shall be replenished before they are less than the diameter of the urinal drain at time of servicing.

d. Contractor shall take steps to prevent freezing of solution in the holding tanks to the greatest extent possible.

e. Contractor must provide pumping equipment in good operating condition to accomplish contract requirements. Pumping tanks, hoses and equipment must be free of leaks.

5.4.2 Wash Sinks:

a. The servicing of the wash sinks, and portable hand wash units shall include but not limited to the removal of the wastewater; the flushing of the sink with enough chemicals to ensure that units are clean; the addition of fresh water in the water tank; and filling of the hand cleaner and paper towel dispensers.

5.4.3 Trash: Contractor shall pick up all loose (non-bagged) trash in and around portable latrines and hand wash stations during drop off, servicing, and pick up.

5.5 Grey Water Removal option:

a. Gray water is water that has been used for cooking, washing, dishwashing, or bathing and contains soap, detergent, food scraps, or food residue.

b. Greywater shall be pumped from government mobile field kitchen unit’s large sump tanks or bladders as well as portable showers etc.

c. The scheduling of gray water removal will consist of a specific date time group provided by the COR in advance.

d. Grey Water is authorized to be dumped at Camp Atterbury waste treatment facility.

5.6 Landing Zone Areas: Landing Zone Areas require contractor to fully secure all contractor owned equipment at contractor’s own expense. Government will not be responsible for Lack of securing equipment at landing zones.

5.7 Relocation:

a. Relocation of latrines and/or sinks may be required.

b. Only the Contracting Officer (KO) or Contracting Officer’s Representative (COR) has the authority to place a notification of relocation (Not the training unit).

c. Contractor shall pump latrines and/or sinks prior to relocation.

d. Contractor will be given a 24-hour notice of relocation, servicing, and pickup requirements; however, on occasion, changes may occur more frequently and may be supplied to the Contractor via phone call (Emergency placement).

5.8 Pickup:

a. Latrines and sinks shall be removed from all locations no later than the day after the rental period expires, unless otherwise requested and approved by the COR.

b. As an alternate to the removal of portable latrines the day after the rental period expires, the contractor may request, from the COR, if a lock can be placed on the unit delaying removal at no extra cost to the Government.

c. Contractor will be given a 24-hour notice of pickup requirements; however, on occasion changes may occur more frequently and may be supplied to the Contractor via phone call.

5.9 Storage:

a. Contractor-owned latrine units and/or hand washing stations may be stored on the military reservation in an un-locked area designated by the COR at contractor’s risk.

b. The Government assumes no responsibility for the safe keeping of Contractor's property and supplies while in the storage area or while units are being transported to or from the storage area.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation Advisory https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement Advisory http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars DoDI 2000.16, DoD Antiterrorism (AT)

Standards.

11/17/2016 Advisory https://www.milsuite.mil/book/servlet/JiveServlet/pre viewBody/1217453-102-2-2848062/O200016p.pdf AR 525-13 Antiterrorism 12/09/2019 Advisory http://armypubs.army.mil/ProductMaps/PubForm/AR

.aspx

6.1 Applicable Forms:

6.1.1 Forms applicable to the PWS are listed below: N.A.

https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars https://www.milsuite.mil/book/servlet/JiveServlet/previewBody/1217453-102-2-2848062/O200016p.pdf https://www.milsuite.mil/book/servlet/JiveServlet/previewBody/1217453-102-2-2848062/O200016p.pdf http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method / By

Whom 4.2 4.4

Provide portable latrines and hand washing stations

The contractor shall provide portable latrines and foot operated portable hand wash units manufactured in accordance with industry standards.

Not more than 1 deficiency within the period of performance of this contract.

Periodic Inspection / COR

5.4.1 5.4.2

Clean and supply portable toilets and wash sinks.

The contractor shall clean, supply, and service portable toilets and hand wash sinks.

Not more than 1 deficiency within the period of performance of this contract.

Periodic Inspection / COR

5.7 Relocation of latrines and hand wash stations.

Contractor shall relocate portable latrines and hand wash stations within 24 hours after notice.

Not more than 1 deficiency within the period of performance of this contract.

Random monitoring / COR

5.5 Grey water

removal

OPTION

OPTION: Contractor shall remove grey water within 12 business hours after initial request.

Not more than 1 deficiency within the period of performance of this contract.

Random monitoring / COR

1.4.4.1 Customer

Complaints

All valid customer complaints surrounding the immediate completion of vendor performed services of unit shall be re-performed

Not more than 10 end user / customer complaints within the period of performance of this contract.

Use /Customer surveillance

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5.1 AT Level 1

Awareness Training

Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

COR

1.4.7 Provide

contract manager and alternate for daily and emergency Services.

One time within 30 days after award of contract, with updates as required.

1 Electronic Submission

Contract Officer

TECHNICAL EXHIBIT 3

Water Source

TECHNICAL EXHIBIT 4

Waste Treatment

a. More detailed information will be provided to winning vendor.