Statement_of_Work_Surveillance_Cameras.pdf

STATEMENT OF WORK

For

Surveillance Camera Replacement & Repair Project Number: SF012018

FY 2018

122nd Fighter Wing

3005 Ferguson Road Fort Wayne IAP, IN 46809-3158

7 September 2018

Scope of Work: Non-personal services to provide all plant, labor, tools, equipment, parts, supplies and transportation necessary to install/replace (23) analog surveillance cameras with IP surveillance cameras, remove (1) surveillance camera, repair (3) inoperable cameras to working order, troubleshoot (3) inoperable cameras and provide solutions to resolve all issues. Option 1 for this requirement includes the installation of 4 new IP cameras across various as specified in part 7. Option 2 for this requirement includes the installation of 4 new IP cameras across various areas as specified in part 7. All work will be conducted at the Indiana Air National Guard Base at Fort Wayne International Airport, 3005 West Ferguson Road, Fort Wayne, IN 46809- 3158.

1.0 Contractor shall perform this work in accordance with all applicable federal, state, local, DoD, Air Force, Air National Guard, or industry laws, regulations, codes, standards, and formal guidance.

2.0 Location: Scope of work falls entirely within the Indiana Air National Guard Base at Fort

Wayne International Airport, 3005 West Ferguson Road, Fort Wayne, IN 46809-3158.

3.0 SITE VISIT/SITE INVESTIGATION: All questions and concerns will be submitted in writing to the contracting office and responses will be distributed.

3.1 Investigation: The offeror shall perform the following at the time of the site visit:

3.1.1 Accomplish the necessary field surveys and investigations as required to consider the existing conditions.

3.1.2 Visually inspect the facility/area indicated in the scope of work.

3.1.3 Inspection includes, but is not limited to, determining the condition of the existing components listed under the scope of work.

3.1.4 Note and locate all items needing special attention.

4.0 Schedule: Contractor to provide schedule of project within five days after Notice to

Proceed to Contracting and COR’s. Schedule of values detailing tasking/timing and needs to be detailed enough to show a logical sequence of tasks from project Notice to Proceed (NTP) to final acceptance of completed project.

5.0 General: Non-personal services to provide all plant, labor, tools, equipment, parts, supplies and transportation necessary to replace and install (23) analog surveillance cameras with IP surveillance cameras, remove (1) surveillance camera [Building 780 thermal camera to be removed and not replaced; para 5.2.1], repair (3) inoperable cameras to working order, troubleshoot (3) inoperable cameras and provide solutions to resolve all issues. All equipment in base and options but compatible with existing camera system and on the approve Air Force Memorandum provided. Please Note, A map of camera locations will be provide upon completion of a site visit. Camera Numbers correspond to a cameras location on this map.

5.1 Camera Installation & Replacement:

5.1.1 [Camera #21]: Fixed Color Analog, Exterior, replaced with pan-and-tilt IP color camera. Currently experiencing glare from overhead lighting, this issue needs to be resolved.

5.1.2 [Camera #20]: Fixed Color Analog, Exterior, replaced with fixed IP color camera (Fish-Eye).

5.1.3 [Camera #22]: Fixed Color Analog, Exterior, replaced with pan-and-tilt IP color camera.

5.1.4 [Camera #24]: Fixed Color Analog, Interior, replace with fixed IP color camera (Fish-Eye).

5.1.5 [Camera #3]: Pan-and-Tilt Color Analog, Interior, replace with pan-and-tilt IP color camera.

5.1.6 [Camera #23]: Fixed Color Analog, Interior, replace with fixed IP color camera (Fish-Eye).

5.1.7 [Camera #2]: Pan-and-Tilt Color Analog, Interior, replace with pan-and-tilt IP color camera.

5.1.8 [Camera #9]: Pan-and Tilt Thermal, Exterior, replace with pan-and-tilt IP color camera.

5.1.9 [Camera #6]: Pan-and-Tilt Color Analog, Exterior, replace with pan-and-tilt IP color camera. New outdoor power supply necessary. May require trenching, cannot use wireless.

5.1.10 [Camera #8]: Pan-and-Tilt Color Analog, Exterior, replace with pan-and-tilt IP color camera.

5.1.11 [Camera #15]: Fixed Color Analog, Interior, replace with fixed IP color camera (Fish-Eye).

5.1.12 [Camera #18]: Fixed Color Analog, Interior, replace with fixed IP color camera (Fish-Eye).

5.1.13 [Camera #4]: Pan-and-Tilt Color Analog, Interior, replace with pan-and-tilt IP color camera.

5.1.14 [Camera #17]: Fixed Color Analog, Interior, replace with fixed IP color camera (Fish-Eye).

5.1.15 [Camera #16]: Fixed Color Analog, Interior, replace with fixed IP color camera (Fish-Eye).

5.1.16 [Camera #5]: Pan-and-Tilt Color Analog, Exterior, replace with pan-and-tilt IP color camera.

5.1.17 [Camera #19]: Fixed Color Analog, Interior, replace with fixed IP color camera (Fish-Eye).

5.1.18 [Camera #1]: Pan-and-Tilt Color Analog, Exterior, replace with pan-and-tilt IP color camera.

5.1.19 [Camera #10]: Pan-and-Tilt Color Analog, Exterior, replace with pan-and-tilt IP color camera.

5.1.20 [Camera #13]: Pan-and-Tilt Color Analog, Exterior, replace with pan-and-tilt IP color camera. New outdoor power supply necessary.

5.1.21 [Camera #14]: Pan-and-Tilt Color Analog, Exterior, replace with pan-and-tilt IP color camera. New outdoor power supply necessary.

5.1.22 [Camera #12]: Pan-and Tilt Color Analog, Interior, replace with pan-and-tilt IP color camera (Fish-Eye).

5.1.23 [Camera #7]: Pan-and-Tilt Color Analog, Exterior, replace with pan-and-tilt IP color camera. New outdoor power supply necessary.

5.2 Camera Removal:

5.2.1 [Camera #11]: Pan-and-Tilt Thermal, Exterior, remove and do not replace. Contractor will insure termination follows industry standards.

5.3 Camera Repairs:

5.3.1 [Camera #45]: Pan-and-Tilt Color IP, Exterior, Excessive pooling of water has shorted power supply. New outdoor power supply will be necessary and relocated to a new location above the ground to prevent future short circuits.

5.3.2 [Camera #31]: Pan-and-Tilt Color IP, Exterior, Excessive pooling of water periodically shorts power supply. New outdoor power supply will be necessary and relocated to a new location above the ground to prevent future short circuits.

5.3.3 [Camera #41]: Pan-and-Tilt Color IP, Interior, is currently inoperable.

Troubleshoot and restore camera picture.

5.4 Camera Troubleshoot:

5.4.1 [Camera #48]: Pan-and-Tilt Color IP, Exterior, Troubleshoot camera and identify all existing problems with the camera, provide solutions to resolve all issues.

5.4.2 [Camera #46]: Pan-and-Tilt Color IP, Exterior, Troubleshoot camera and identify all existing problems with the camera, provide solutions to resolve all issues.

5.4.3 [Camera #43]: Pan-and-Tilt Color IP, Exterior, Troubleshoot camera and identify all existing problems with the camera, provide solutions to resolve all issues.

5.5 All items provided for this requirement must be listed and provided with the quote response to the solicitation.

6.0 Option1 (PRESENTLY UNFUNDED): Non-personal services to provide all plant, labor, tools, equipment, parts, supplies and transportation necessary to provide and install 4 new IP surveillance cameras at various points around the base. [O1.1, O1.2, O1.3, O1.4].

Option2 (PRESENTLY UNFUNDED): Non-personal services to provide all plant, labor, tools, equipment, parts, supplies and transportation necessary to provide and install 4 new IP surveillance cameras at various points around the base. [O2.1, O2.2, O2.3, O2.4].

Additional Contractor Responsibilities:

7.0 Differing Site Conditions: Bring any unforeseen project conditions to the attention of the Contracting Officers Representative and Contracting Officer immediately. Differing site conditions, which may alter the scope of work, shall be approved by the Contracting Officer only prior to such work being performed.

8.0 Utilities: Water and electricity may or may not be available at the job site and may be utilized by the Contractor if available, at no cost, in quantities necessary to perform the work herein. Any connections to privatized systems will require the contractor to contact the specific utility organization and follow their guidance. Any costs associated with these types of connections will be at the contractor’s expense. If contractor requests the use of base owned utilities, coordination will be required to determine needs and closest locations that can be utilized. The contractor will be responsible for all temporary connections necessary for operations and for their removal prior to final acceptance of work.

9.0 Contractor’s Equipment & Supplies, Storage Areas: Store all Contractor tools, equipment and supplies in a location approved by the government project manager, on or off base property. Government shall not be held responsible for missing or damaged contractor owned equipment or materials.

10.0 Precious Metals Recover Program (PMRP): If found, the contractor/vendor will return all precious metals to Base Supply for disposal by the base, or approval for disposal.

The Precious Metals include items that are gold, silver, platinum, or palladium granulation and sponges, rhodium, ruthenium, iridium, and osmium recovered from items, such as photographic and x-ray film, spent photographic fixing solution, military accouterments, such as insignia, crucibles, special wires, silver cell batteries, missile and electronic scrap, turnings, desalter kits, brazing alloys, solder, and dental scrap. If an item is found by the contractor or subcontractor and known to contain any of these precious metals, but was not previously designated in this document, the contractor is to notify the Contracting Office for further direction. Presently the anticipated precious metals could be found in: _N/A_. (Reference: Precious Metals Recovery Program (PMRP) in AFH 23-123V2PT2, DoD 4160.21-M and Sec. 6C, and TO 00-25-113).

11.0 ENVIRONMENTAL MANAGEMENT & OCCUPATIONAL HEALTH AND SAFETY

11.1 OCCUPATIONAL SAFETY AND HEALTH REQUIREMENTS

Contractors are required to comply with all OSHA standards. Examples of those standards that routinely apply to contractor operations may include the following: respiratory protection; hearing conservation; hazard communications - such as the right of workers to know what hazardous materials they are working with. A list of all hazardous materials used on the work site should be provided to the Hazmart Specialist in Bldg 303, submitted via the Contracting Officer or Contract Admin. Confined spaces are permit required spaces at our facility. All manholes are considered permit required confined spaces.

11.2 Bioenvironmental Engineering has authority to survey the worksite and to monitor work practices, but will not provide routine monitoring for compliance with OSHA standards. If a hazardous condition is found, the Contracting Officer will be notified for enforcement. If an immediate hazard to the worker or base personnel, work stoppage will occur until remediation can occur. Our primary concern is with the health of our own people at the 122d Fighter Wing. If contract activities threaten the health of our people, our office will recommend immediate corrective action, through the Contracting Officer.

11.3 POLLUTION OF THE ENVIRONMENT

Contractor personnel are bound by federal law on environmental matters the same as for laws concerning healthy working conditions. We expect that any leftover hazardous materials used in the construction process be removed from the base so that our facility does not incur any liability or costs associated with disposal of these products. At the same time any generation of hazardous waste should be handled in accordance with Federal regulations by the contractor. Hazardous Waste Manifests must be provided to the Environmental Manager in Civil Engineering (bldg. 784) room 112. If contractor activities damage or threaten the local environment, we will ask the contract inspector to suspend work until the problem is corrected. Spills Must Be Reported to Environmental Management Office at 260-478-3480.

11.4 DATA ON MATERIAL MULCHED/DEMOLITION RECOVERED, ETC.

Please track all debris removed from site for mulching or recovered demo material and provide data to the Environmental Management Office.

11.5 STORM WATER POLLUTION PREVENTION

Silt fences are expected to be maintained as applicable throughout duration of this project.

11.6 CULTURAL RESOURCES

If at any point during the course of construction there is discovery of known or likely human remains, unmarked graves, Native American or historical artifacts, archeological features, and/or paleontological remains, then cease work immediately and contact both the Environmental Manager and the Contracting Office.

11.7 WING ENVIRONMENTAL COMMITMENT STATEMENT

Protecting the environment is one of our highest priorities and will be a major factor in decision making. The Wing Environmental Statement is included. It is a valuable component of our Wing Environmental Management System (EMS) which was developed in accordance with guidelines set forth by the Executive Order 13423 and 13514.

11.8 The Environmental Management Office is located in Building 784, Rm 112.

Phone: 260-478-3480. We can provide access to any Federal OSHA or EPA regulations and Safety Data Sheets (SDS) for the products we use at our facility when needed.

12.0 Safety/Accident Prevention:

12.1 Contractor's Fire Protection: Contractor shall provide his own fire protection to include fire extinguishers. Open flame devices or arc welding is not permitted except when a permit has been applied for and received.

Permits shall be obtained from the Base Fire Department, Building No. 770, and are required 24 hours prior to using any open flame devices or welding devices on base property.

12.2 OSHA REQUIREMENTS: Contractor is required to follow all OSHA requirements while performing work under this contract the wearing of required Personal Protective Equipment, etc.

12.3 Smoking in Designated Areas Only: If smoking on site is allowed by the base, and/or the prime contractor, then smoking will be permitted in designated areas only. Contractor is responsible to verify designated areas with the Building Manager(s) or the COR. Please do not throw your cigarette butts onto the ground. Use provided butt cans or approved device in smoking area.

12.4 Cell/mobile telephones. Hands-free devices are the only device allowed while driving.

13.0 Security Issues: The following security items are the responsibility of the MATOC/Prime Contractor:

13.1 Once awarded, the contractor shall provide a list of employees, supplies, drivers, etc. who will be working on the awarded contract to the contracting office. Along with the list, the contractor shall provide a completed and signed Background Check Release Form. The list(s) and background check release forms must be forwarded via email, fax, or hand delivery a minimum of 48 hours prior to scheduled arrival to the Contracting office and any personnel authorized by the Contracting office.

13.2 Any time a new employee is added to the company’s work list, a background check release form will need to be accomplished and forwarded with the guidelines above. Anyone who does not have a good background check on file will not be allowed to enter the base.

13.3 All contractor vehicles are subject to search by Security Forces.

13.4 The contractor will check in with Civil Engineering first thing in the morning and at the end of each work day. All work will be scheduled through Civil Engineering to ensure access to required work areas. The contractor shall restrict all workers to the immediate work area due to security issues on base. The contractor shall be responsible for security of his work site to include equipment/items to be installed until accepted by the government.

13.5 When required for completion of work, contractor personnel will receive training on airfield driving and safety requirements prior to starting work.

Operations airfield management personnel may monitor and track contractors working on or near the airfield to ensure daily cleanup, waste control, material, and equipment storage. This training will be given at the time of the awarding of the contract and as needed as personnel change.

14.0 Operational Security:

Personal Identity Verification of Contractor Personnel (Jan 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract.

The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government;

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of clause, including this paragraph (d), in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph

(b) of this section, unless otherwise approved in writing by the Contracting Officer.

15.0 Work Hours. Normal work hours are 7:00 AM to 4:30 PM (EST), Tuesday through Friday.

The Base operates under a modified work schedule that has frequent changes to the Monday work hours. The contractor shall coordinate with the Contracting Officer’s Representative (COR) for a work schedule listing of the Monday hours. The contractor shall perform all services during normal work hours. The contractor will not work during Federal Holidays. The contractor may request to work outside these hours by obtaining approval from the customer and Contracting Officer at no additional cost to the government.

16.0 Service Contract Act: This project is subject to the Service Contract Act of 1965. (per FAR

22.1016 , FAR 22.1006, and shall insert the clause 52.222-41, Service Contract Act of 1965 52.222-42, Statement of Equivalent Rates for Federal Hires in the contract for adherence by the contractor.

17.0 Job Completion/Cleanup: Daily, as necessary, and upon completion of job, contractor will ensure that the area has been cleaned of all debris. This is to include all packaging materials, removed parts, wiring, papers, etc. The contractor shall remove from the http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_220.htm#P711_119483 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_220.htm#P772_142619 property and properly dispose of old equipment, material and debris from the worksite. Disposal of materials must follow all local, state, and federal laws and guidance. Entire worksite must be completely clean of any building materials before final acceptance.

18.0 Acceptance:

18.1 The government reserves the right to conduct inspections of the work as needed.

18.2 The contractor shall conduct inspections as needed including a pre-final inspection in the presence of the Contracting Officer’s Representative prior to the date scheduled for Final Inspection. Any discrepancies noted shall be corrected prior to Final Inspection.

18.3 The Contracting Officer’s Representative, in the presence of the contractor shall perform the Final Inspection, and any discrepancies noted shall be corrected within the time specified by the Contracting Officer.

19.0 Warranty: Contractor warrants all work is conforms and is free of defect. The warranty period for the contract will be one (1) year from the dates of final acceptance of the work (via acceptance and payment approval in WAWF). Manufacturer warranties may be longer based on the requirements posted in the SOW. Contractor will submit all commercial warranties to the manufacturer and provide completed documents to the Contracting Office prior to submitting for final payment.

To review the full clause, FAR (Federal Acquisition Regulation) References can be found at the FAR website http://farsite.hill.af.mil/vmfara.htm

End Statement of Work http://farsite.hill.af.mil/vmfara.htm