W912L9-15-T-0016 _SOW _OW_Separator_An_Maint.doc

PAGE

STATEMENT OF WORK

FOR

Oil/Water Separator Annual Maintenance/Repair Project # 201504xxxx

FY15

122nd Fighter Wing

3005 Ferguson Road

Fort Wayne IAP, IN 46809-3158 14 April, 2015 Scope of Work: The contractor shall provide all services, personnel, equipment, tools, materials, supervision and other items and services necessary to remove existing contaminants and water, power wash clean, change filters and validate proper function of the oil/water separator systems located at buildings 356, 730, 732, 734, 756, 764, 768, 770, 771, 781, 782, 784, 788, and 798 located at the 122nd Fighter Wing, 3005 Ferguson Rd., Fort Wayne, IN (IAP) 46809 in accordance with government and commercial standards as well as the individual system manufacturer’s manuals and this statement of work.

1.0 Contractor shall perform this work in accordance with the following references (the following list of federal regulations pertaining to liquid wastes is not all-inclusive):

1.1 Resource Conservation and Recovery Act (as amended by the Hazardous and Solid Waste amendments of 1984), subtitle C, “Hazardous Waste Management.”

1.2 Oil Pollution Act of 1990, Section 1001.

1.3 The Clean Water Act, Title 3, “Standards and Enforcement”, and Title 4, “Permits and Licenses.”

1.4 Title 40 CFR 260-282, “Hazardous Waste”

1.5 Title 40 CFR Parts 104-149 “Water Programs”

1.6 Title 40 CFR Part 110, “Discharge of Oil”

1.7 Title 40 CFR Part 112, “Oil Pollution Prevention”

1.8 Title 40 CFR Part 401-471, “Effluent Guidelines and Standards”

1.9 Title 40 CFR Subpart F, “Releases from Solid Waste Management Units”

1.10 Environmental Protection Agency

2.0 Scope of contract is located at several buildings; 356, 730, 732, 734, 756, 764, 768, 770, 771, 781, 782, 784, 788, and 798.

3.0 SITE VISIT: All questions and concerns should be brought to the attention of the Contracting Officer prior to leaving the site if possible.

3.1 Investigation: The offeror shall perform the following:

3.1.1 Accomplish the necessary field surveys, measurements and investigations as required to consider the existing conditions.

3.1.2 Visually inspect the facility indicated in the scope of work.

3.1.3 Note and locate all items needing special attention.

3.2 Remaining questions and concerns after the site visit will be submitted in writing to the contracting office and responses will be distributed.

4.0 Performance Schedule: Contractor to provide schedule of project within five days after post award meeting. Schedule of values detailing tasking/timing and needs to be detailed enough to show a logical sequence of tasks from project start to final acceptance of completed project.

5.0 SPECIAL QUALIFICATIONS: Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of oil/water separators and grease traps. Contractor should be able to provide proof of certifications as necessary prior to the start of work.

6.0 Drains: The contractor shall clean, as required, floor trench drains of sludge and debris. Work shall include, as necessary, the cleaning of drain lines from trench drains to the separator.

7.0 Oil/Water Separators:

7.1 Contractor shall pump all oil, oil residue, and other waste from separator’s oil holding tank. Pump out all water to completely drain separator. Inspect all parts for problems and functionality. High pressure wash each separator interior and all associated interior parts as per manufacturer’s recommendations. Wash water will then be pumped out. Transport all materials from oil/water separators to an approved off-base disposal/oil recovery. Copies of disposal paperwork are required to be given to the Contracting Officer and Civil Engineering.

7.2 Repair and/or replace filters/filter cages as required. Contractor shall check for bad filters and cages needing repair. Funding for the supplies: filters/filter cages, will be separate from this contract as not all filters will need to be replaced each time they are cleaned. Costs for supplies: filters/filter cages will be addressed as a separate item and not be included with this contract. Prior to completing any filter replacement or repairs, approval will need to be granted from the Contracting Officer’s Representative in Civil Engineering, as payment will be made by their organization, not via the contract.

7.3 During inspection, if no problems with the skimmer, filters or other components are found, then the contractor shall complete servicing operations by filling the separator with fresh water, as required by the manufacturer for proper operation. If all problems identified during inspection were corrected (through repair or replacement), then the contractor shall complete servicing operations by filling the separator with fresh water, as required by the manufacturer for proper operation. The contractor is responsible for the filling operation. Water can be provided by the Base. The contractor will be allowed to use existing facility water spigots for this operation (where available). It is the contractor’s responsibility to ensure proper water points are identified. Where none are available, the contractor shall provide a water tank as needed.

7.4 During inspection, if separator related problems are found, then advise the Contracting Office and Civil Engineering personnel for further guidance. Do not fill the separator with fresh water until approved by Civil Engineering. This will give the opportunity for needed repairs and further inspection without re-pumping the separator.

7.5 The contractor shall service the oil/water separators as follows:

7.5.1 Building 356, POL – reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.5.2 Building 730, POL Operations - reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.5.3 Building 732, Fuel Cell/Corrosion Control Facility - reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.5.4 Building 734, Aircraft Maintenance Hangar – reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.5.5 Building 756, Engine Shop – reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.5.6 Building 764, Weapons Upload – reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.5.7 Building 768, Aerospace System Equipment – reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.5.8 Building 770, Fire Station – reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.5.9 Building 771, Hush House – reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.5.10 Building 781, Dining/Medical – Grease Trap, reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.5.11 Building 782, Roads and Grounds – reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.5.12 Building 784, Base Civil Engineering – reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.5.13 Building 788, Munitions Maintenance – reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.5.14 Building 798, Vehicle Maintenance Shop – reference paragraphs 7.1, 7.2, 7.3 and 7.4.

7.6 The contractor shall pressure clean the filter packs for Highland Tanks in the following separators:

7.6.1 Building 356, POL

7.6.2 Building 734, Aircraft Maintenance Hangar

7.6.3 Building 756, Engine Shop

7.6.4 Building 764, Weapons Upload Facility

7.6.5 Building 768, Aerospace System Equipment

7.6.6 Building 798, Vehicle Maintenance Shop

8.0 SERVICE DELIVERY SUMMARY: Please refer to the Quality Assurance Surveillance Plan (QASP) item 5 for performance requirements.

9.0 Unforeseen Conditions: Any unforeseen conditions encountered by Contractor must be reported to Contracting Officer or their representative immediately. Differing site conditions, which may alter the scope of work, shall be approved by the Contracting Officer only prior to such work being performed.

10.0 Confined Space Entry: The contractor is required to follow OSHA standards for confined space entry. Remember that breaking the plane of a confined space is considered an entry. The contractor is required to notify the base Fire Department prior to the entry of a confined space and its location on the base. All confined space monitoring equipment must have current inspection dates and meet OSHA testing requirements. Contractor will be required to provide both entrants and attendants. Contractor shall provide a copy of the latest training/certification of each entrant and attendant.

Additional contractor requirements:

11.0 Contractor's Fire Protection: Contractor shall provide his own fire protection to include fire extinguishers. Open flame devices or arc welding is not permitted except when a permit has been applied for and received. Permits shall be obtained from the Base Fire Department, Building No. 770, and are required 24 hours prior to using any open flame devices or welding devices on base property.

12.0 Green Procurement: The 122nd Fighter Wing is committed to conducting its mission in an environmentally responsible manner that will protect human health, natural resources, and the environment. In doing so, we will comply with all environmental laws and regulations applicable to the conduct of our mission. Including laws and regulations established by the Federal, State and local authorities, as well as Executive Orders and US Air Force Instructions. The 122nd Fighter Wing will strive for continual improvement in our environmental performance and will set an example in the field of environmental management. This commitment goes beyond compliance with the law and encompasses the integration of sound environmental practices into our daily decisions and activities. In support of our environmental policy, we will work in partnership with all stakeholders and contractors to evaluate new and innovative technologies and practices as appropriate, establish and implement an effective pollution prevention program, ensure the responsible use of energy throughout the installation, minimize the generation of wastes, recycle materials otherwise destined to become waste when possible, and dispose of any remaining wastes in an environmentally responsible manner, sustaining mission readiness through sound management of the DOD’s financial and natural resources.

13.0 OSHA REQUIREMENTS: Contractor is required to follow all OSHA requirements while performing work under this contract, including the wearing of required Personal Protective Equipment, etc.

14.0 EPA REQUIREMENTS: Contractor is required to provide a list of proposed hazardous materials that will be used on the project to the Base HAZMART representative prior to commencing work (FAR 52.223-3), (DFARS 252.223-7001).

15.0 Security Issues: The following security items are the responsibility of the Contractor:

15.1 Once awarded, the contractor shall provide a list of employees, suppliers, drivers, etc. who will be working on the awarded contract to the contracting office. Along with the list, the contractor shall provide a completed and signed Background Check Release Form. The list(s) and background check release forms must be forwarded via email, fax or hand delivery a minimum of 48 hours prior to scheduled arrival.

15.2 Any time a new employee is added to the company’s work list, a background check release form will need to be accomplished and forwarded within the guidelines above. Anyone who does not have a good background check on file will not be allowed to enter the base.

15.3 All contractor vehicles are subject to search by Security Forces.

15.4 The contractor will check in with Civil Engineering first thing in the morning and at the end of each work day. All work will be scheduled through Civil Engineering to ensure access to required work areas. The contractor shall restrict all workers to the immediate work area due to security issues on base. The contractor shall be responsible for security of his work site to include equipment/item(s) to be installed until accepted by the government.

16.0 Work Hours: Normal work hours are 7:00 AM to 4:30 PM (EST), Tuesday through Friday. The Base operates under a modified work schedule that has frequent changes to the Monday work hours and sometimes the days immediately before or after Federal Holidays. The contractor shall coordinate with the Contracting Officer’s Representative (COR) for a work schedule listing of the Monday hours. The contractor shall perform all services during base scheduled work hours. The contractor will not work during Federal Holidays or on the down Days. The contractor may request to work outside of these hours by obtaining approval from the Base Facility Manager, Building Manager of the appropriate work area, and the Contracting Officer at no additional cost to the government. The Building Manager will be the one providing a contractor escort in the event that this takes place. The State Maintenance force now operates on the same compressed work schedule.

17.0 Differing Site Conditions: Bring any unforeseen project conditions to the attention of the Contracting Officer immediately. Differing site conditions, which may alter the scope of work, shall be approved by the Contracting Officer prior to such work being performed.

18.0 Utilities: Water and electricity are limited but available at the job site and may be utilized by the Contractor; costs may be incurred by the Contractor. If contractor requests the use of utilities, coordination will be required to determine needs and closest locations that can be utilized. Temporary connections to water hydrants can be authorized by the City of Fort Wayne. These connections require the acquisition of a water meter from the City of Fort Wayne and the associated costs are born by the contractor, not the government or the Air National Guard. The contractor will be responsible for all temporary connections necessary for operations and for their removal prior to final acceptance of work.

19.0 Contractor’s Equipment & Supplies: Store all Contractor tools, equipment and supplies in a location approved by the government project manager, on or off base property. Government shall not be held responsible for missing or damaged contractor owned equipment or materials. Tool accountability – contractor to account for all tools brought to job site. Tool accountability requirements will be addressed at the site visit.

20.0 Job Completion/Cleanup: Upon completion of job, contractor will ensure that the area has been cleaned of all debris. This is to include all packaging materials, removed parts, wiring, papers, etc. The contractor shall remove from the property and properly dispose of old equipment, material and debris from the worksite. Disposal of materials must follow all local, state, and federal laws and guidance. Entire worksite must be completely clean of any building materials before final acceptance.

21.0 Restoration: Contractor is responsible for grounds restoration, i.e. any asphalt, concrete, grass, etc. will be replaced with the respective materials. Grass areas are to be smoothed and hydro-seeded and all aggregate larger than ½ inch is to be removed. For asphalt and concrete, replacement of material stack to match those removed or be of higher quality and be properly compacted for the specific application. All areas restored, regardless of material, to be finished to match surrounding areas.

22.0 Inspections/Pre-Final/Final Inspection:

22.1 The government reserves the right to conduct inspections of the work as needed.

22.2 The contractor shall conduct inspections as needed including a pre-final inspection in the presence of the Contracting Officer’s Representative prior to the date scheduled for Final Inspection. Any discrepancies noted shall be corrected prior to Final Inspection.

22.3 The Contracting Officer’s Representative, in the presence of the contractor shall perform the Final Inspection, and any discrepancies noted shall be corrected within the time specified by the Contracting Officer.

23.0 Designation of Technical Representative: the Contracting Officer shall appoint a qualified Contracting Officer’s representative (COR) for the purposes of technical surveillance of the workmanship and inspection of the materials for the work being performed under this contract. However, all matters concerning the contract, or any work ordered/ placed against this contract must be first approved by the Contracting Officer. The Contracting Officer is the only person on this base able to commit the Government to changes in terms of the contract.

24.0 Smoking in Designated Areas Only: Smoking permitted in designated areas only. Verify designated areas with the Building Manager(s) or the COR. Please do not throw your cigarette butts onto the ground. Use provided butt cans or approved device in smoking area.

25.0 Appendices:

APPENDIX 25.1 TANK IDENTIFICATION TABLE

Oil/Water Separators

Building 781 is a grease trap and not included on this table.

APPENDIX 25.2: Base Map End Statement of Work