SOURCES SOUGHT Attachment W912L8-23-R-0004.docx

SOURCES SOUGHT NOTICE

FOR

Medical Record Technician Services W912L8-24-R-0004

The West Virginia Army National Guard is issuing this Sources Sought Notice as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for Medical Record Technician Services. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 621399 Offices of All Other Miscellaneous Health Practitioners. The Government will entertain other NAICS Codes.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

This is not a new requirement but a follow on to the previous contract W912L8-18-C-0006.

Requirement:

Maintain and update military medical records. Process medical records for individuals scheduled for basic military training, technical schools, transfer and discharge, retirement, and death.

Assist with Periodic Health Assessments and physical examinations. Review medical records for individuals scheduled for PHAs or physical exams and identify deficiencies. Edit, review and validate medical records for accuracy and completeness.

Assist with medical deployment eligibility determinations as defined by current military guidelines:

Prescreen medical records for deploying Soldiers.

Review military unique individual readiness requirements.

Conduct annual medical/dental records reviews.

Perform quality assurance checks on in-coming and out-going medical and dental records and track all discrepancies and deficiencies to closure.

Location:

Performance shall be at 100 Military Drive, South Charleston, WV 25309.

Anticipated Set-Aside:

The Government would like to receive feedback from all interested businesses in the 8(a) program.

Capability Requirements:

If your organization has the potential capacity to perform these contract services, please provide the following information: Organization name, Cage Code, UEI, address, email address, Web site address, telephone number, company size, and type of ownership (small business, HUBZone, Large etc.) for the organization.

Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The government will evaluate market information to ascertain potential market capacity to:

Provide services consistent in scope and scale with those described in this notice and otherwise anticipated.

Secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirement.

Implement a successful project management plan that includes compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation.

Provide services under a performance-based service acquisition contract.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Submission Instructions:

Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by November 20, 2023, NLT 4:00 pm EST. All responses under this Sources Sought Notice shall be emailed to Kimberly.s.rowan.civ@army.mil.

If you have any questions concerning this opportunity please contact: Kimberly Rowan, kimberly.s.rowan.civ@mail.mil or 304-473-5013.