Pre-solicitation BSA Life Support Services.docx

Synopsis for BSA Life support Services for 500 personnel – Pre-solicitation information

The USPFO for West Virginia, intends to issue a Request for Proposal (RFP) to award a single firm fixed-price contract for the West Virginia Army National Guard. The Army National Guard will be supporting the National Scout Jamboree being held at the Summit Bechtel Reserve 19 July 2023 through 28 July 2023 and will require life support for up to 500 Soldiers.

The contractor shall provide a self-sustaining base located at the Mount Jack/Garden Ground Area of the Summit Bechtel Reserve (SBR) and additional support tentage at the Combat Trains Command Post (CTCP) Victory (south region of Summit Bechtel Reserve 37°53'25.2"N 81°06'40.2"W), in Fayette County, WV, and additional support tentage at the Raleigh County Memorial Airport (RCMA) located in the surrounding area. Services will include: site design, preparation and maintenance (pre-, during, and post- award); food: delivery, prepared and served; potable water delivery and distribution; lodging for up to 500 personnel at the Mount Jack/Garden Ground Area; HVAC; generated power; lighting; cots; several support tents (dining, operational command, etc.); ice; latrines; black and grey water removal; showers; fuel for all contracted support equipment to maintain base; sinks; dumpsters; trash cans; trash removal; interior lighting for tents and exterior generated tower sets; and any other items listed below in full statement. All support equipment must be maintained with a minimum of 10% overage in case of failure/breakage. Downtime of any support equipment will not exceed 4 hours during any given time frame, in accordance with applicable Federal, State, and Local Health and Safety regulations. Contractor representatives must be on site 24/7 to facilitate repairs and answer questions. Primary time frame will be 1 July 2023 to 9 August 2023 to encompass mobilization, construction, and demobilization. Contractor shall be granted sufficient time prior to 1 July to complete full set up.

The tentative date for issuing the solicitation is on or before 3 APR 2023. The solicitation closing date is scheduled for on-or-about 24 April 2023. Actual dates and times will be identified in the solicitation. The source selection process will be conducted in accordance with FAR Part 15.3 and DFARS Part 215.3, source selection procedures. Evaluation factors include Technical, Past Performance and Price. The Government intends to award without discussions.

Interested offerors must be registered in the System for Award Management (SAM). To register go to www.sam.gov. You will need your UEI number register. Instructions for registering are on the web page (there is no fee for registration). Please note that due to recent fraudulent activity, the process for fully activating (and updating) a registration at SAM has changed, and now requires the submission of a notarized letter.

The solicitation and associated information will be available only from the Government Opportunities (SAM.gov) website on-line at www.sam.gov. SAM.gov is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies.

The Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to the SAM.gov for electronic downloading. This will be the only method of distributing amendments prior to closing; therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of Internet connectivity or for an offeror’s inability to access the documents posted on the referenced web pages. The Government will not issue paper copies. All inquiries must be in writing, preferable via email to the persons specified in the solicitation. All answers will be provided in writing via posting to the web.