167th_Base_Lighting_Pre_Proposal_Slides.pdf

167th AW Base Area Lighting Installation

1 August 2018

167th AW, Martinsburg, WV

PRE-PROPOSAL CONFERENCE

INTRODUCTIONS

Mr. Terry Mills - Contracting Officer

Mr. John Knabenshue - Contract Specialist

Maj. Emerson Slack - Contracting Officer Representative (COR)

Cpt. Blake Bennett – Alternate COR

DISCLAIMER

► THE FOLLOWING IS A BRIEF

OVERVIEW OF THE PROPOSAL

REQUIREMENTS

► OFFERORS ARE STRONGLY

CAUTIONED TO CAREFULLY READ THE

REQUIREMENTS OF THE SOLICITATION

AND COMPLY ACCORDINGLY

PROJECT OVERVIEW

• Solicitation No. – W912L8-18-B-0002

• Project Title – 167th Base Area Lighting Install

• Period of Performance: 120 days

• Project magnitude is between $250K and $500K (FAR 36.204)

• One firm-fixed price contract will be awarded

• Action is a small business set-aside

Contract Award

• Contract will be awarded to responsible bidder considering Price Only.

• Pricing must be provided for Base Bid and Alternate Bid Items (ABI).

• Must be registered on System for Award Management (SAM) prior to award. https://www.sam.gov https://www.sam.gov/

Contract Clauses

• Drug-Free Work Force

• Contractor agrees to institute and maintain a program for achieving the objective of a drug-free work force

• Contractors shall not allow any employee to remain on duty who is found to use illegal drugs

FAR 52.223-6 and DFAR 252.223-7004

• Buy American Act

• Requires that only domestic construction material be used in performing this contract

• Payment shall be made by Electronic Funds Transfer thru Wide Area Workflow

• Invoices submitted in WAWF IAW DFAR

252.232-7003, https://wawf.eb.mil

• Payment Terms – 14 days after proper payment request

FAR 52.225-12

https://wawf.eb.mil/

• Some clauses are incorporated by reference

• Same force and effect as if given in full text

• Government can make full text available

• Full text is accessible via internet:

• www.farsite.hill.af.mil

FAR 52.252-2

Questions & Answers

• Request for Information (RFI) - All questions and answers must be in writing.

• Submit questions NLT 2 days prior to closing. Questions received after this date may not be addressed prior to closing date.

• Email questions via Exhibit A per solicitation to ng.wv.wvarng.list.uspfo-p-c-construction-a-e@mail.mil

• All RFI’s with answers will be posted to FBO website.

mailto:ng.wv.wvarng.list.uspfo-p-c-construction-a-e@mail.mil

Wage Determinations

• WAGE DETERMINATION LOCATION – Martinsburg, WV:

Currently, Construction Type: Building, General Decision Number WV180034, WV46 dated 6/08/2018 for Berkley County is applicable for this work. Rates can be found at https://www.wdol.gov/dba.aspx

• In the event the current prevailing Wage Determination is changed by the Department of Labor after the closing date of this solicitation, the updated Wage Determination will be incorporated by amendment and issued to all Offerors that have not been eliminated from the competition.

https://www.wdol.gov/dba.aspx

Davis Bacon

• Davis-Bacon Act

• Pay employees at least once per week

• Wages and fringe benefits (or cash equivalent)

• Rates not less than those contained in the

Department of Labor Wage Determination contained in the contract

• Prime responsible for checking subs payrolls for accuracy PRIOR to submission

• Overtime Requirements

• Work in excess of 40 hours shall be compensated at a rate of 1 1/2 times the basic rate of pay

Davis Bacon

• Davis-Bacon Act

• Rate for the classification actually performed

• May be paid for more than one classification provided contractor’s payroll records accurately set forth time spent in each

• Prime contractor shall insert Davis-Bacon Act clause in any subcontracts

• require subcontractors to include in any lower tier subcontracts.

Work Hours

• The Contractor will have access to the site as scheduled through the COR’s for this project.

• Full-time staff is available Monday – Friday 0730 – 1600 hrs. If work hours must be modified, these will be approved on a case-by-case via the COR.

Personnel, Vehicles, Equipment & Deliveries

• Contractor is required to provide to the COR, a listing of personnel, vehicles, equipment, and deliveries NLT 48 hours prior to requirement of contractor site access. Personnel change updates must be submitted ASAP. Failure to comply with submission of personnel, vehicles, deliveries, and equipment will make all subject to rejection of access to Air Base. Contractor will be responsible for any fees associated with a second delivery if proper notification is not received.

Superintendence

• Superintendence: In accordance with Contract documents, the Contractor must maintain full-time, active superintendent on the job.

Temporary Facilities

• Temporary construction trailers must be coordinated with the COR’s.

Period of Performance (POP)

• Duration of the contract is 120 Days from the NTP.

• Work will start within 10 days of NTP.

• Material Submittals will be submitted within 10 days of Contract Award.

Liquidated Damages / Bonding

• There will be no LD’s for this project, however the Government will retain 10% of payment until Final Payment.

• Performance and Payment Bonds will be required for project exceeding $150K.

Safety

• All construction activities will be in conjunction with OSHA, Safety and Health Requirements Manual (US Army Corps of Engineers). As noted, the Army safety and health standards mirror OSHA. All construction activities on site will be a hardhat area and marked as such.

Safety (continued)

• Areas will have personnel moving about and through main access areas. Contractor must be able to make site accessible under most circumstances. When this is not a viable option due to safety concerns, access to the site will be restricted and controlled by the Contractor. A visitor’s sign-in and hardhats to be made available for personnel visiting site.

Safety (continued)

• Cleanup required daily by each perspective sub and General Contractor: No open dumps of construction materials. Remove obstructions, demolished materials, and waste materials including trash and debris, and legally dispose of them off Owner’s property.

Supervision of Work

• Site Supervisor will have the responsibility for the observation of Contractor’s quality of work. The COR will provide recommendations for actions regarding progress payments, change orders, and acceptance of work.

• Be sure you have a signed Contract Modification before executing any change orders. If you do not have a signed Modification the contractor accepts all risk.

Aspects of Contract

• Project Coordination (Correspondence) – All correspondence will be conducted through COR’s once NTP is issued.

• Meetings – Progress meetings with be conduct biweekly on site.

• Submittals – All submittal documents will be submitted through COR. Owner will have 7 business days to review and approve/ disapprove any documentation.

• RFI’s- Request for Information will be forwarded to COR.

Owner will have five working days to respond to any RFI’s.

Contract Substitutions

• Substitution requests must be submitted within 30 days of commencement of work.

• Substitution requests will only be considered when one or more of the following applies:

• Proposed changes comply with general intent of Scope of Work.

• Request is timely and is accompanied with all required documentation

• The specified product cannot be provided within Contract Time. This time will not be considered if Contractor fails to provide proper and timely coordination.

• Governing authority cannot approve the specific product and substitute product can be approved.

Closing Comments

• Meeting notes will be published by the COR, along with clarifications to contract documents.

• Any changes to the solicitation will be addressed through an Addendum.

• All questions between now and contract award must be directed to Mr. John Knabenshue, john.m.knabenshue2.civ@mail.mil or ng.wv.wvarng.list.uspfo-p-c-construction-a-e@mail.mil mailto:john.m.knabenshue2.civ@mail.mil mailto:ng.wv.wvarng.list.uspfo-p-c-construction-a-e@mail.mil

Proposal Due Date

• Proposal Due Date - All Offers are due by 11:00am EST on Tuesday 14 August 2018

• Bids must be broke down by Line Items

• Email submissions of proposals will be accepted.

• Facsimile proposals will not be accepted.

• Proposals can be hand carried to:

• USPFO-WV, 50 Armory Road, Buckhannon, WV 26201

QUESTIONS

SITE VISIT FOLLOWS THIS

BRIEFING