Q A.docx

Q&A W912L7-15-R-0002

1. Who is the incumbent? A- Joint venture Skyline Ultd/Spectrum Healthcare (NGB National Contract)

1. How long has the incumbent held this contract? A-Past 5 years

1. Is the incumbent bidding on this proposal? A- Yes

1. Why is this up for rebid? A- 5 year mark has reached is course/NGB pushing to states

1. How many people are presently on the contract?

4. Is there a strategic plan forecasting additional demand or is 13 resources the estimated scope of this procurement? A- 13 Employees is the target (6 care coordinator, 1 onsite supervisor (handling care coordinator case load, 1 LPN Case Manger, and 5 RN case managers)

4. Is one of the current employees also the ONSITE Supervisor? A- No one is current onsite supervisor (new position)

4. Can the ONSITE SUPERVISOR be someone with a NON clinical background such as a certified Project Manager? A- Prefer to be current care coordinator on existing contract

4. Can the case management positions be filled at a minimum by either a Registered Nurse (RN), Licensed Vocational/Practical Nurse (LVN/LPN) or Social Worker? A- No social worker. Currently staffed is 1 LPN and 5 RN’s (as stated prefer to keep that ratio)

4. Are there any specific requirements for the administrative care coordinator support service staff? A- care coordinators minimum requirements added to PWS on amendment 0002

1. It’s stated in the RFP (page 16) that “the contract employees may be required to travel to execute any missions to support and augment the ARNG consistent with all services described with the PWS as shown below”.

5. Are we responsible for providing our own vehicles or will the government provide transportation? A-GSA vehicle will be provided or POV will be authorized and reimbursed for mileage.

5. Will all travel be confined to TENNESSEE? A-as for now, only in Tennessee. Could change based on requirements

1. In Section 1.2 the RFP states that Case Managers will engage community resources, is this currently occurring and would be a process to continue or is not occurring and would be a process to initiate? A- Per Deputy State Surgeon, LTC Brown, this is occurring and will continue to occur.

1. Also within Section 1.2 within the 3 Primary Goals for Case Management is there a current Health Risk Assessment Tool (Questionnaire such as the SF 12) being used for earlier identification of at risk service members? If yes, what is it? A- TNARNG uses the PHA (periodic health assessment)

1. Also within Section 1.2 the gains in readiness have increased significantly to over 80%. Has a milestone or target readiness % been established that this Procurement is to achieve? A-85%

1. In Section 1.3 a QCP plan is requested as part of the proposal. Since the current QCP was developed under the prior scope of work and is owned by the government, is this available for review to ensure continuity? A- QCP by incumbent is proprietary information and will not be provided

1. In Section 1.3.1 it states that the Government shall develop and utilize a Quality Assurance Plan. Is there a current QA in place and if yes, is this available for review to ensure continuity? A- QA will be available, and is subject to change as its internal document

1. The RFP provides for the hiring of incumbent employees who desire to remain employed, will this also apply to the Onsite Supervisor or would we have the latitude to place our own Supervisor onsite? A- To keep continuity of the current staff, would prefer to “promote” current care coordinator to on-site supervisor position.

1. Will we have access to the salary, wage, benefit and tenure of the current employees since they may be a budget factor? –working on this and will be issued on separate addendum

1. How long is the transition period? A- Due to time constraints, no transition period will be available.

1. Are electronic/email submissions allowed? If so, should we send them to SFC Jonathan Forren? A- electronic submission is PREFERRED and emailed to me.

1. Does the government want 2 hard copies of each proposal volume? Are any electronic copies required? A- Hard copies are NOT required

1. SF 1449 has the contracting address as PO Box 41502. FBO synopsis lists contracting address as PO 40748. If hard copies are required which address should we use as a delivery address? A-you want to send hard copies send to TNARNG Houston Barracks ATTN: Jonathan Forren P&C Division 3041 Sidco Dr. Nashville, TN 37204.

1. RFP pg 3, B-Tables. The B-Tables list an onsite supervisor. Does this FTE contribute to the case workload? Or, do they just manage the case managers and care coordinators? A- Onsite supervisor will carry the Care Coordinator Case Load.

1. Since this is an SCA contract, what are the anniversary dates of the incumbent personnel supporting the existing contract? A- See attached spreadsheet of dates

1. How many armory locations in TN? Will we be supporting all of them? Where are they? A-All work will be located at TNARNG Med Command in Smyrna,TN. Travel may be required to other locations, but base of operations will be in Smyrna, TN

1. Is your population of soldiers requiring case management services in the state growing or diminishing? If so, will this affect current need or level of effort (RN/CM and Care Coordinators)? A- It is not growing or diminishing. It’s maintaining a constant steady requirement for case management.

1. Does the ARNG have a standard or guidelines on how many active cases a case manager can maintain within a month or year? If so, what is that standard? A- there is no set standard or guideline on the number of active cases a case manager can work. They will manage and maintain every case that falls within their respective MACOM.

1. RFP pg 26, Section 1.12. Will the government allow a 30-day transition period for the incoming contractor? A- due to time constraints of 12 June projected start date, no transition period will be available.

1. RFP Evaluation Criteria Factors. Are there any page limitations for the technical proposal and price proposal? A- 20 pages combined

1. RFP 57, Factor 3 – Price. Does the Offeror need to submit any pricing worksheet? If so, does the government have a pricing worksheet? Or, are completed B-Tables all that are required? A- government does not have a pricing worksheet, however, would like for the pricing to be broke down with wages, overhead, G&A, Fringe, Profit.

1. How many of the current case managers are LPNs vs. RNs? A-1 LPN/5 RN’s currently. (would like to keep all on staff that are currently on the incumbent) Especially since we are going to be cutting it close on meeting the 12 June deadline which doesn’t allow for transition period for new contractor

1. If all of the current case managers are RNs would the government consider taking out the option to staff with an LPN? With this being a LPTA evaluation, if a contractor was to price these at LPNs because of the LPTA, it is not likely that they would be able to retain the RN incumbents. A-During the pre-proposal conference we discussed that we would like to be able to keep the current staff if available so it would be 7 care coordinators (one of those being the onsite supervisor), 1 LPN Case Manager and 5 RN Case Managers (13 total)

1. What SCA classifications should be used for these positions? A-During my market research and Med Command Market research we determined for the LPN that it would be LPN III and the RN would be RN II.

1. Are the Care Coordinators to be categorized as a Medical Record Clerk, Occupation Code 12160, or Medical Record Technician, Occupation Code 12190, IAW the Wage Determination, for pricing purposes? A- Market Research shows administrative assistant (01020)

1. With regard to the solicitation Section ”4.2 Secret Facility Clearance: Contract personnel are required to have the NACI” can youplease clarify, whether or not the prime bidder company have to have a secret FCL currently to bid this? We see the contractor personnel need to have a current NACI, but because Secret facility Clearance was in the title, this was a bit confusing as to whether the prime bidder company has to have a current secret FCL or just be capable perhaps to get one on award, say by the govt. sponsoring us? A- Only the contract employees working on the site are required to have a NACI which will be performed and issued by the TNARNG security office.

1. Is the on-site supervisor required to be a full-time employee? A- YES. 1 FTE.