Preproposal_Conference_Minutes_24_Apr_2014.pdf

TENNESSEE AIR NATIONAL GUARD

HEADQUARTERS 134

TH

AIR REFUELING WING

MCGHEE TYSON AIR NATIONAL GUARD BASE TENNESSEE

24 April 2014

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION

W912L7-14-B-0001, CONSTRUCT TEC DORM AND CLASSROOM FACILITY

Date: 24 April 2014, 0900 - 1045

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following

Government representatives attended the subject meeting:

Name Position

SMSgt Richard Lusby 134 Contracting Office

LTC Brian Austin 134 Civil Engineering

Maj David Barrett 134 Civil Engineering

2. The following items were discussed during the Pre-proposal Conference:

a. On Index drawing Note 2 – Students will be in session during construction. Contractor must barricade construction area in order to keep students from entering work site.

b. On Index drawing Note 8 – Electrical (only) Utilities will be coordinated through City of

Alcoa. All other will be through Civil Engineering

c. Drawing C1.6. Parking lot must be completed first. Also, building 425 will be removed by the Government prior to NTP. Patching of this area will be by Contractor. Canopies will be demoed by Contractor.

d. Drawing C1.6. ABI 7, if awarded, can be done at a later date. Only the parking lot is required to be completed first.

e. Drawing C1.3. Export Embankment Grading Plan. Debris to be hauled off site. Existing asphalt millings rip rap, and crusher run will be removed by the Government prior to NTP.

All other debris to include the gravel drive shall be removed by the Contractor and properly disposed of offsite.

f. Drawing C1.4. Contractor must maintain utilities to surrounding facilities at all times.

Outages must be scheduled with the COR well in advance when transferring to the new utilities.

3. A power point slide presentation on the project specifics and the bid process was briefed to all attendees

(attached).

3. Questions must be submitted in writing via email, especially technical questions to:

134.ARW.LRS.LGC@ang.af.mil. DO NOT CONTACT the Design Engineers or the Government

Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to FedBiz Ops. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued via email.

4. Attendees visited the sites for inspection.

5. Any amendments that are issued will posted to FedBiz Ops. Contractors were advised to check the website frequently.

mailto:134.ARW.LRS.LGC@ang.af.mil

6. The pre-proposal conference and site visit concluded at 1045 hours.

RICHARD M. LUSBY, TNANG

CONTRACTING OFFICER

Attachment

Power Point Slides

CONSTRUCT TEC DORM

AND CLASSROOM AT

MCGHEE TYSON ANG BASE,

TN

Pre-Proposal Conference

24 April 2014

134 MSC, MCGHEE TYSON ANG BASE, TN

INTRODUCTION

SMSgt Richard Lusby– Contracting Officer

Maj David Barrett– Technical Representative

SYNOPSIS

•Construct TEC Dorm and Classroom Facility at

McGhee Tyson Air National Guard Base, TN.

•The estimated cost range -$10,000,000 and

$25,000,000.

•A firm-fixed price contract will be awarded.

•Award is set aside for small businesses (NAICS –

236220)

•Small Business Size Standard is $33.5 Million

•The contract will be awarded based on lowest price.

SOLICITATION, PLANS

& SPECIFICATIONS

• On the web: https://www.fbo.gov/spg/USA/NGB/DAHA40-

1/W912L7-14-B-0001/listing.html

• https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-

14-B-0001/packages.html

– Solicitation

– Plans and Specifications

– Questions & Answers document

– Pre-Proposal presentation

– Amendments

• check regularly & refresh web page https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/listing.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/listing.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/listing.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/listing.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/listing.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/listing.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/listing.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/listing.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/listing.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/packages.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/packages.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/packages.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/packages.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/packages.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/packages.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/packages.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/packages.html https://www.fbo.gov/spg/USA/NGB/DAHA40-1/W912L7-14-B-0001/packages.html

IFB

• In the invitation for bid (IFB), FAR Part 14, process, a public bid opening occurs when the bids are due and the prices are read to the public

– There can be no discussion

– No correction of mistakes in most cases

– Award is always to the low responsible bidder

W912L7-14-B-0001

• CLIN 0002 is for Govt Use only for funding.

• CLINs 0010 and 0011 Unit pricing as required by Spec 02200 paragraph 3.4 D and E. Will not be evaluated for low bid.

• Submittal for substitute product will not be approved prior to award of contract.

WHAT IS THE CONTRACT

PERIOD?

Construction period is 730 calendar days after receiving the Notice to

Proceed

ATTENTION

THE GOVERNMENT INTENDS

TO AWARD WITHOUT

DISCUSSION AND THERE WILL

NOT BE A CHANCE FOR

DISCUSSIONS, CORRECTIONS,

OR REVISED PROPOSALS!!

BID PACKAGE IN ACCORDANCE WITH

SECTION 00010 NOTES, NOTE 12

• Offer, Standard Form (SF) 1442 front and back signed

• Section 00010 Line Items- all items must be priced

• A valid Bid Bond. Standard Form 24. Section 0700 – Clause 52.228-1.

• Section 00600, Representations and Certifications, completed and return only additional certifications found in this section In addition, the offeror must have entered current and complete data within the past year in Online Representations and Certifications (ORCA), is https://www.sam.gov/portal/public/SAM/Section 00600 - Complete and insert representations and certifications (return those in Section 00600)

SECTION 00010 NOTES, NOTE 12 - Continued

• When completing the “Offeror” portion of the SF 1442

(Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. One copy of the SF1442 is required to have an original signature.Section 00010 Line

Items- all items must be priced

• All amendments to the solicitation must be acknowledged.

• Mark the front of the envelope with the following: “BID No. W912L7-14-B-0001” and the Name and Address of Bidder. See Block 13A of SF 1442 for required number of copies.

SECTION 00010 NOTES, NOTE 12 - Continued

• ALL ITEMS ON THE PREVIOUS SLIDES ARE

IN THE SOLICITATION INSTRUCTIONS. IT

IS THE RESPONSIBILITY OF THE BIDDER

TO MAKE SURE THAT THEIR BID

CONFORMS TO THE SOLICITATION.

PROPOSAL DUE DATES

• Bids are due 10:00 A.M. (EST) 16 May

• Proposal must be signed by officer of your company

• No facsimile or electronic offers will be accepted

IMPORTANT REMINDERS

•Questions concerning this project must be received by close of business 9 May 2014. Section 00100 Paragraph 5 for format.

•Contractor must submit information listed in Section 00100

Notes, paragraph 4.2 in order to gain access to installation for dropping off bids. Delivery must allow for vehicle inspection time at gate. MUST BE SUBMITTED BY 14 May 2014

• Wage determination TN140078, Mod 0, Dated 1/03/2014, Building is applicable – Section 00100, Para 8.1

• Liquidated damages do apply – see Section 00700, Clause

52.211-12

$484.06 per day and $309.20 per modification

HELPFUL WEBSITES

• https://www.fbo.gov/

• https://www.sam.gov

• http://www.wdol.gov/ https://www.fbo.gov/ https://www.sam.gov/ http://www.wdol.gov/

HOW QUESTIONS WILL BE

HANDLED

• Questions must be submitted in writing only via email to:

134.arw.lrs.lgc@ang.af.mil

• Submit questions NLT COB 9 MAY 2014. Use Format in Section 00100, Para 5.1

• DO NOT CALL TECHNICAL PERSONNEL OR

A&E- THIS WILL DELAY GETTING AN

ANSWER

mailto:134.arw.lrs.lgc@ang.af.mil

ANSWERS TO QUESTIONS

• All questions, on a non-attribution basis, and the answers will be posted to the web site https://www.fbo.gov/

• If necessary addendums, issued by an amendment, will also be posted

• Check web site regularly and don’t forget to refresh web page!!

DISCLAIMER

OFFERORS ARE STRONGLY

CAUTIONED TO CAREFULLY

READ THE REQUIREMENTS OF

THE SOLICITATION AND

COMPLY ACCORDINGLY

Questions ???

Site Visit Follows This Briefing