W912L6-25-R-A006 Instructions to Offerors Catered Meals Camp Dodge rev2.pdf

52.212-1, Instructions to Offerors for Proposal Submittal, Addendum

1. GENERAL INSTRUCTIONS:

a). The Government anticipates awarding a Firm-Fixed-Price (FFP) Purchase Order to a Small Business based on the evaluation criteria of the Lowest Price Technically Acceptable (LPTA) resulting from this RFP without discussions. LPTA means the technical proposal(s) will be evaluated first to be rated as “Acceptable” or “Unacceptable”. Those technical proposals rated as “Acceptable” will then be looked at for the lowest price; the Offeror with an acceptable technical proposal and with the lowest price will be awarded the Purchase Order. The Offeror shall submit a proposal that will meet or exceed the technical requirements stated in the Performance Work Statement (PWS).

b). All pricing shall be submitted on the provided Price Proposal sheet.

c). Proposals received and deemed “responsive” will be technically evaluated and rated either “Acceptable” or “Unacceptable”.

2. PROPOSAL SUBMISSIONS:

At the close of the proposal due date and time, the proposals will be reviewed for responsiveness as follows:

a). Proposals will be reviewed for receipt on or before the proposal due date and time. If not, the Offeror will be notified right away.

b). The Offeror’s company will be searched in the Systems for Award Management (SAM) database for an active registration (https://sam.gov). If the Offeror’s SAM registration is found to be inactive, the Offeror’s proposal will be deemed “non-responsive” and will not be evaluated nor considered for award. The Offeror will be notified right away. The Offeror will be notified right away.

c). The Offeror’s proposal packet will be reviewed for document completeness (i.e. technical proposal and price proposal documents) in accordance with the instructions for submitting a technical proposal and the price proposal documentation.

d). Once the review is complete, the Offerors deemed “Responsive” will be technically evaluated, per the criteria below.

3. TECHNICAL PROPOSAL PACKET:

a). The Technical Proposal Packet must have a sufficiently written plan to support the technical requirements in the PWS in a complete and detailed manner. A proposal packet that does not have a sufficiently written plan to support the technical requirements in the PWS in a complete and detailed manner, will result in an unfavorable proposal evaluation. This also includes the completeness of the price proposal document.

b). The Technical Proposal shall NOT have, consist of, nor contain pricing information. If the Offeror’s technical proposal has pricing information, it will result in an unfavorable proposal evaluation.

https://sam.gov/

4. TECHNICAL EVALUATION CRITERIA:

a). The technical proposal(s) shall be titled, “Technical Proposal for W912L6-25-R-A006”, Offeror’s Company Name, address, phone number, POC for the submitted proposal and the company’s CAGE code.

b). Will the offeror be able to provide approximately 1512 cooked meals to Camp Dodge, IA to support the Oklahoma National Guard from 31 May 2025 thru 14 June 2025?

c). The offeror must be able to provide tables, plates, flatware, cups, napkins, condiments, as well as serving utensils, to accommodate feeding location at Camp Dodge, IA. At the feeding location at Camp Dodge IA, will the company be able to provide services from 0600-0730 for breakfast meals and 1700-1830 for dinner? These are required times due to the training required during this timeframe.

d). Will the company be able to maintain safe food temperatures for at least 4 hours after preparation?

e). Will the company be able/capable of making changes to serving times due to changes in training requirements if given 24 hour notice of change? How will the vendor accommodate for potential changes in serving time(s)? This is in case a unit may have an earlier start or end time in training day.

f). Will the company be able to clean up all areas where meals are served after each meal prior to leaving Camp Dodge, IA? The unit will not be able to store any items left over at the end of each meal.

h). The technical proposal will include the completion of provisions 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services, and 52.212-3 (Alternate I) located in the combined synopsis solicitation.

5. PRICE PROPOSAL:

a). Offeror shall submit pricing on the provided Proposal Pricing sheet in this solicitation.

b). There will only be one line item for the total price of the catered meal service.

c). Pricing is to be separate from the technical.

6. QUESTIONS DUE DATE and TIME:

Questions are due on or before May 8, 2025 by 10:00 a.m. submitted electronically to Candace O’Brian at candace.i.obrian.civ@army.mil and Mackenzie Boyd at Mackenzie.a.boyd.civ@army.mil . NO

PHONE CALLS.

7. PROPOSALS DUE DATE and TIME:

Proposals are due on or before May 15, 2025 not later than 10:00 a.m. submitted electronically to Candace O’Brian at candace.i.obrian.civ@army.mil and Mackenzie Boyd at Mackenzie.a.boyd.civ@army.mil .

Offeror’s are responsible for ensuring all documents/pages of the proposal is received the date and time the proposals are due.

mailto:candace.i.obrian.civ@army.mil mailto:Mackenzie.a.boyd.civ@army.mil mailto:candace.i.obrian.civ@army.mil mailto:Mackenzie.a.boyd.civ@army.mil