W912L6-24-R-2442 OKARNG Catered Meals at Camp Dodge - Instructions to Offerors.pdf

52.212-1, Evaluation-Commercial Products and Commercial Services - Addendum

SOLICITATION W912L6-24-R-2442

OK ARMY NATIONAL GUARD

CATERED MEALS, BREAKFAST and DINNER

4-18 MAY 2024

CAMP DODGE, IOWA

1. GENERAL INSTRUCTIONS:

a). The Government anticipates awarding a Firm-Fixed-Price (FFP) Purchase Order to a Small Business based on the evaluation criteria of the Lowest Price Technically Acceptable (LPTA) resulting from this RFP without discussions. LPTA means the technical proposal(s) will be evaluated first to be rated as “Acceptable” or

“Unacceptable”. Those technical proposals rated as “Acceptable” will then be looked at for the lowest price; the

Offeror with an acceptable technical proposal and with the lowest price will be awarded the Purchase Order. The

Offeror shall submit a proposal that will meet or exceed the technical requirements stated in the Performance Work

Statement (PWS).

b). All pricing shall be submitted on the provided Price Proposal sheet.

c). Proposals received and deemed “responsive” will be technically evaluated and rated either “Acceptable” or

“Unacceptable”.

2. PROPOSAL SUBMISSIONS:

At the close of the proposal due date and time, the proposals will be reviewed for responsiveness as follows:

a). Proposals will be reviewed for receipt on or before the proposal due date and time. If not, the Offeror will be notified right away.

b). The Offeror’s company will be searched in the Systems for Award Management (SAM) database for an active registration (https://sam.gov). If the Offeror’s SAM registration is found to be inactive, the Offeror’s proposal will be deemed “non-responsive” and will not be evaluated nor considered for award. The Offeror will be notified right away. The Offeror will be notified right away.

c). The Offeror’s proposal packet will be reviewed for document completeness (i.e. technical proposal and price proposal documents) in accordance with the instructions for submitting a technical proposal and the price proposal documentation.

d). Once the review is complete, the Offerors deemed “Responsive” will be technically evaluated, per the criteria below.

3. TECHNICAL PROPOSAL PACKET:

a). The Technical Proposal Packet must have a sufficiently written plan to support the technical requirements in the

PWS in a complete and detailed manner. A proposal packet that does not have a sufficiently written plan to support the technical requirements in the PWS in a complete and detailed manner, will result in an unfavorable proposal evaluation. This also includes the completeness of the price proposal document.

b). The Technical Proposal shall NOT have, consist of, nor contain pricing information. If the Offeror’s technical proposal has pricing information, it will result in an unfavorable proposal evaluation.

https://sam.gov/

4. TECHNICAL EVALUATION CRITERIA:

a). The technical proposal(s) shall be titled, “Technical Proposal for W912L6-24-R-2442”, Offeror’s Company

Name, address, phone number, POC for the submitted proposal and the company’s CAGE.

b). Offeror must provide a copy of the most current health inspection.

c). Contractor is required to provide three (3) breakfast menus in accordance with Paragraph 5.1.2.1, Breakfast Meal

Requirements.

d). Contractor is required to provide four (4) dinner menus in accordance with Paragraph 5.1.2.2, Dinner Meal

Requirements.

e). Contractor is required to provide a menu for the “Hotdog/Hamburger Cookout Style” meal and the “Steak

Dinner” meal.

f). The Offeror is required to provide a statement in reference to the following:

• The name of the Point of Contact (POC) for the duration of the contract for the COR to communicate with during the entire performance of the contract.

• All table and flatware, cups, napkins, serving utensils and equipment.

• That all contractor personnel will wear appropriate attire for food service and preparation.

g). The technical proposal shall not contain pricing information.

5. PRICE PROPOSAL:

a). Offeror shall submit pricing on the provided Proposal Pricing sheet in this solicitation.

b). There will only be one line item for the total price of the catered meal service.

c). Pricing is to be separate from the technical.

6. QUESTIONS & PROPOSAL DUE DATE and TIME:

a). Questions are due on or before March 6, 2024 by 1:00 p.m. submitted electronically to Candace O’Brian at candace.i.obrian.civ@army.mil and Harvetta Taylor at harvetta.r.taylor.civ@army.mil . NO PHONE CALLS.

b). Proposals are due on or before March 26, 2024 not later than 1:00 p.m. submitted electronically to Candace

O’Brian at candace.i.obrian.civ@army.mil and Harvetta Taylor at harvetta.r.taylor.civ@army.mil . Offeror’s are responsible for ensuring all documents/pages of the proposal is received the date and time the proposals are due.

mailto:candace.i.obrian.civ@army.mil mailto:harvetta.r.taylor.civ@army.mil mailto:candace.i.obrian.civ@army.mil mailto:harvetta.r.taylor.civ@army.mil