PWS OKARNG - Catered Meals Camp Dodge IA.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

OK Army National Guard

Catered Meals at Camp Dodge, IA

4-18 May 2024

Breakfast and Dinner Meals

1.0 General: The Oklahoma Army National Guard (OKARNG) has a requirement for catered meals located at Camp

Dodge, Iowa. These menus will be approved by OKARNG. Meal items included in the menus shall be prepared in accordance with Army TB Med 530, which can be found at https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=83563.

1.1 Scope: Contractor shall provide all personnel/staffing, eat ware, cups, napkins, serving utensils and equipment, set-up, material, arrangements, scheduling, menus, and incidentals for meals to be prepared and served to the OK

Army National Guard Service Members at Camp Dodge in Iowa in accordance with the Performance Work

Statement. Estimated number of breakfast meals is 790 and the dinner meal is 840. Members of the OKARNG shall not be tasked to serve meals provided by the Contractor.

1.2 Background: The Oklahoma Army National Guard (OKARNG) has a requirement for catered meals located at

Camp Dodge, Iowa

1.3 Period of Performance (PoP): 4-18 May 2024.

1.3.1 Place of Performance: Contractor is free to cook meals at a location of their preference. A location on Camp

Dodge near the dining facility should be able to be utilized if the Contractor is cooking using mobile kitchen equipment. Coordination for this site will be done through the COR.

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer’s Representative (COR) NLT 10 days after contract award. After acceptance of the QCP by the COR, a copy will be sent to the contracting office for the contract file.

1.4.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.3 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth Independence Day

1.4.3.6 Independence Day: July 4th

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day: December 25th

1.4.4 Place and Performance of Services: The contractor shall provide services for the entirety of the PoP except when the Government installation is closed due to local or national emergencies, administrative closings, or similar

Government-directed facility/installation closings. Performance shall be at Camp Dodge, Iowa. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The

Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the

Contractor from responsibility for total performance of this contract.

1.4.5 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security

Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by

Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force

Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Contractor and all associated sub-contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening

Database (TSDB) (Army Directive 2014-05/AR 190-13), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a government representative).

1.4.5.2 Communications Security/Information Technology (COMSEC/IT) Security. N/A

1.4.6 Physical Security. N/A

1.4.6.1 Lock Combinations: N/A

1.4.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the Contracting Officer (KO) in accordance with FAR Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act on behalf of the prime contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AR Army Regulation

AT/OPSEC Antiterrorism/Operational Security

BI Background Investigation

CM Contract Manager

COR Contracting Officer Representative

DA Department of the Army

DFAC Dining Facility

DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense

FAR Federal Acquisition Regulation

GFP/M/E/S Government Furnished Property/Material/Equipment/Services

HQDA Headquarters, Department of the Army

IFC Insulated Food Container(s)

KO Contracting Officer

NGB National Guard Bureau

OCI Organizational Conflict of Interest

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: Dining Facilities co-located in barracks at Camp Dodge, IA Building number to be determined.

3.1.2 Dining facilities will be used for the sole purpose of assembling, heating, and maintaining the proper temperature of food served. They MAY NOT be used for cooking purposes.

3.2 Materials: None.

3.3 Equipment: None.

3.4 Services: None.

3.5 Utilities:

3.5.1 Potable and Non-potable Water: Refill may be available to the contractor through coordination with the COR.

3.5.2 Waste Disposal: The water treatment plant at Camp Dodge, MAY be available to the contractor through coordination with the COR. Contractor will be responsible for discharge hoses of sufficient length to release wastewater into the water treatment plant site being utilized.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: The Contractor will have limited Government Furnished Equipment (GFE) available for use to increase the quality and / or efficiency of the services delivered to the OKARNG. The Contractor may use the GFE located on site for the sole purpose of assembling, heating and to maintain the proper temperature of food served. The GFE

MAY NOT be used for cooking food.

5.0 Requirements: The contractor shall:

5.1 Meal Requirements:

5.1.1 Provide all table and flatware, cups, napkins, as well as serving utensils, to accommodate all feeding locations.

5.1.2 The following meal requirements are provided to assist the Contractor in developing the required menus, as mentioned in paragraph 1 above and 5.3 below.

5.1.2.1 Breakfast Meal Requirements: The breakfast meal shall, at a minimum, include the following classes of foods and servings per person:

Eggs (2ea) Scrambled or Omelet style

Choice of two meat products (6 oz. serving each)

-Pork

-Non-Pork

Fruit or vegetable (1cup)

Starch, bread, or potatoes (3/4cup)

Hot or cold cereal (½ cup)

Drinks shall include but not limited to coffee, juice, and milk

5.1.2.2 Dinner Meal Requirements: The dinner meal shall, at a minimum, include the following classes of foods and servings per person:

Entrée to include a 6 oz. serving of meat

Vegetables- 2ea (½ cup servings ea.)

Starch, bread, or potatoes- (3/4 cup serving)

Fruit or dessert -1ea

Drinks shall include coffee plus choice of two other drinks

-such as flavor aid, tea, juice, soda, or punch

5.1.3 Contractor is required to provide a minimum of three (3) breakfast menus and four (4) dinner menus for use on a daily rotating basis.

5.1.3.1 In addition to these menus, Contractor shall allow for one dinner meal to be a hamburger/hot dog cookout style meal and one dinner to be a steak dinner style meal.

5.1.3.1.1 The dates of the serving of these two meals will be scheduled by the COR with sufficient lead-time needed by the vendor.

5.1.3.2 Contractor will be notified of special diet request within the contractor’s required timeframe.

5.2 Delivery and Serving:

5.2.1 It is the responsibility of the Contractor to set up and serve the prepared meal at the designated Dining Facility

(DFAC) based on the spreadsheet provided in Technical Exhibit 3.

5.2.2 Contactor must be prepared to serve at each location, at the same time, based upon Technical Exhibit 3.

5.2.3 Government will provide an area to serve from.

5.2.4 Contractor must be prepared to begin serving no later than 6:00 a.m. for breakfast meals and 6:00 p.m. for dinner meals.

5.2.5 Contractor must maintain safe food temperature for at least 4 hours after preparation.

5.2.6 All personnel shall wear appropriate attire for food service and preparation. Shorts and sandals are prohibited.

5.3 Cleaning and COR Release:

5.3.1 The Contractor is responsible to abide by the Camp Dodge Environmental Office and the Environmental

Protection Guidelines for Contractors.

5.3.2 Contractor shall be solely responsible for cleaning up all areas of the DFAC to include serving equipment and

GFE.

5.3.3 Facilities shall be subject to inspection for cleanliness prior to Contractor’s release.

5.3.4 Contractor shall not leave the DFAC site without a verbal or written release from the COR.

5.3.5 The COR’s release shall constitute confirmation that all facilities and GFE utilized by Contractor, if any, is in clean and satisfactory condition.

5.4 Disposition of Leftover Food:

5.4.1 Food prepared and delivered but not served (leftover food) is the property of the Government. Leftovers shall be disposed of in whole or in part as directed by the COR in one or more of the following ways:

5.4.1.1 Food shall be left onsite for Government use.

5.4.1.2 Food shall be donated to a qualifying charity in the locality as directed by FAR Part 52.226-6

5.4.1.3 Food, due to its quantity or quality, cannot be donated and shall be disposed of as waste.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication

(Chapter/Page)

Date of

Publication

Mandator y or

Advisory

Website

Federal Acquisition

Regulation https://www.acquisition.gov

/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal

Acquisition

Regulation

Supplement http://www.acq.osd.mil/dpa p/dars/dfarspgi/current/inde x.html or http://farsite.hill.af.mil/

DoDD 5400.11

Department of

Defense Privacy

Program

10/29/2014 http://www.dtic.mil/whs/dir ectives/corres/dir.html#

DoD 5400.11-R 05/14/2007 http://www.dtic.mil/whs/dir ectives/corres/pub1.html https://www.acquisition.gov/?q=browsefar https://www.acquisition.gov/?q=browsefar http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://farsite.hill.af.mil/ http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html

Department of

Defense Privacy

Program

AR 530-1

Operations Security

09/26/2014 OK http://armypubs.army.mil/Pr oductMaps/PubForm/AR.as px

DoD 5220.22-M

National Industrial

Security Program

Operating Manual

02/28/2006

(Change 2:

05/18/2016

OK http://www.dtic.mil/whs/dir ectives/corres/pub1.html

AR 381-12

Threat Awareness and Reporting

Program (TARP)

(Section II, ¶ 2-4.b)

06/01/2016 OK http://armypubs.army.mil/Pr oductMaps/PubForm/AR.as px

Army TB Med 530 09/15/2006 https://armypubs.army.mil/P roductMaps/PubForm/Detail s.aspx?PUB_ID=83563

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective

Performance Standard Acceptable

Quality Levels

(AQL)

Surveillance Method

/ By Whom

Staff performance of hygienic practices

The contractor shall implement and ensure proper hygienic standards

(QASP Worksheet, Appendix A) through the entirety of the contract.

0% Failure Periodic inspection

– COR will observe feeding and preparing operations.

Vendor quality assurance of food preparation, food temperatures and service portions.

Contractor will follow guidance in paragraph 3 of the PWS no less than 98% of the time.

No more than 2% failure to meet standards defined in the PWS.

Periodic inspection

– COR will observe feeding, storing, and preparing operations.

Required meals delivered in adequate quantities, set-up and served at the required time.

The contractor shall perform task within the established timeframes

95% of the time throughout the contract.

No more than 5% failure to meet the established timelines provided in the contract.

Periodic Inspection -

COR will observe delivery and operations.

Facilities cleaned prior to daily departure.

Facility cleanliness in line with QASP-W (Appendix

C) 95% of the time throughout the entirety of the contract. .

No more than 5% failure to meet cleanliness standards.

Periodic inspection

– COR will inspect facilities prior to, or immediately after the vendor departs the facility.

http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference /

Deliverable Title

Frequency Number of

Copies

Medium/Format Submit To

1.4.1 Quality Control

Plan (QCP)

Provide NLT 10 days after contract award.

1 Electronic

Submission

COR

TECHNICAL EXHIBIT 3

Estimated Number of Meals

This information is provided for estimation only. It is not a guarantee of exact quantities.

Meal schedule/times are: Breakfast 6:30 a.m. to 7:30 a.m. and Dinner 6:00 p.m. to 7:00 p.m.

DFAC Breakfast Dinner

4-May-24 --- 50

5-May-24 50 50

6-May-24 50 50

7-May-24 50 50

8-May-24 50 50

9-May-24 50 50

10-May-24 50 50

11-May-24 50 50

12-May-24 50 50

13-May-24 65 65

14-May-24 65 65

15-May-24 65 65

16-May-24 65 65

17-May-24 65 65

18-May-24 65 65

Total Breakfast Meals: 790

Total Dinner Meals: 840