1. RFQ Delivered Catered Meals Delivered revised 21 Jan 2020.pdf

DELIVERED CATERED MEALS AZARNG

BPA ORDERING PERIOD: 20200301-20250228

SOLICITATION NUMBER W912L2-20-T-0001

NAICS – 722320 SB THRESHOLD $7.5M

722 – FOOD SERVICES AND DRINKING PLACES/722320 CATERERS

FSC – 89 – SUBSISTENCE

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR PART 12 and FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Combined Synopsis/Solicitation Number is:

W912L2- 20-T-0001. This solicitation is being issued as a Request for Quotation (RFQ). Quotes are due by FEB 21, 2020, 5:00 PM Eastern Standard Time. This procurement is a 100% Small Business Set-aside IAW FAR 19.502-2(a).

This solicitation incorporates the provisions and clauses that are in effect through the Federal Acquisition Register (FAR) Circular FAC 2020-02 effective date 12-23-2019. Only qualified offerors may submit quotes. The associated North American Industry Classification System Code (NAICS) is 722320/Caterers with a Size Standard of $8M. Failure to submit your quote by the date and time specified may result in your quote being deemed non-responsive.

The following commercial items are requested in this solicitation:

COMMERCIAL ITEM DESCRIPTION: The USP&FO for Arizona has a requirement for: Catered Meals.

1. INTRODUCTION: The USPFO for Arizona, on behalf of the Arizona Army National Guard (AZARNG) intends to establish multiple Blanket Purchase Agreements (BPAs) through a competitive process of selection for catered meals delivered to various locations in the State of Arizona. Each BPA will have a five (5) year ordering period. A minimum of three (3) BPAs and a maximum of five (5) BPAs will be established.

The total ordering period under any BPA established to meet this requirement shall not exceed a total of five (5) years. The ordering period shall begin March 1, 2020 and end February 28, 2025.

2. CONTRACTING VEHICLE – BLANKET PURCHASE AGREEMENT (BPA): The BPA is a method of acquiring a variety of goods and services under an agreement and becomes a contact when an order is issued. BPAs are used by government agencies and organizations for simplifying the government purchasing process. A BPA between the Government and a vendor allows individuals authorized to use the BPA to place orders with simplified documentation. A BPA does not obligate the Government to place any orders, nor does it obligate the vendor to accept any orders. Once an order against a BPA is issued by the Government and accepted by the vendor, an enforceable contract is created. Each BPA is established with a ceiling limit often far in excess of the anticipated aggregate value of all calls under the BPA during the ordering period. This is only for flexibility to allow the instrument to be used under extraordinary circumstances. The anticipated ceiling for each established BPA is $999,000.00 Vendors are cautioned that the BPA vehicle is not a promise of award, of any value during the ordering period and that the BPA ceiling is by no means an indicator of business volume. Historical information for this requirement indicates that overall requirement costs for subsistence meals delivered approaches $250,000 per year.

However, based on trend analysis, this cost is expected to continuously decrease over the next five (5) years. Vendors should take notice that the overall requirement is met by calls issued among several BPAs throughout the ordering period and therefore there should be no expectation that the anticipated volume under a BPA would approach the $250,000/year mark but rather a fraction of this amount throughout the ordering period. Therefore, if five (5) BPAs are established, the volume of business would be gauged at closer to $50,000 per year or less depending on need and whether the vendor has the capacity to meet the entire state’s order at one time or just part of it (specific area of the state). Please reference the attached SOW for more detailed information.

3. GOVERNMENT FURNISHED EQUIPMENT (GFE) AND SERVICES: AZARNG shall provide the following: None, unless a facility is available in which to allow for receipt and distribution of catered meals.

4. SUPPLY REQUIREMENT: The contractor will be required to provide catered subsistence meals delivered to various locations across Arizona for the Arizona Army National Guard (AZARNG). The requirements of this contract include providing the breakfast, lunch, and dinner meals as well as the condiments, plates, napkins, cups, and cutlery.

BPA ORDERING PERIOD:

20200301-20250228 SOLICITATION

NUMBER W912L2-20-T-0001

5. QUOTES REQUESTED: Interested vendors are to quote a full meal rate for each meal (breakfast, lunch, dinner) inclusive of all staffing requirements and delivery charges for a period of five years. Vendors who enter into a BPA with the USPFO for AZ will be asked to provide a quote using the attached pricing schedule. NOTE:

THE GOVERNMENT IS EXEMPT FROM TAXES. Vendor quotes must be good for 30 days after solicitation close date.

6. BUSINESS TYPE: The NAICS code is 722320 and the size standard is less than $8M. In accordance with FAR 19.501, the Government intends to establish a minimum of three and a maximum of BPAs with small businesses under this NAICS. In the event there are not enough responses from capable small businesses, quotes from large businesses may be considered.

7. INDIVIDUAL CALL AWARDS: Individual calls against any BPA shall not exceed the Simplified Acquisition Threshold of $250,000. Because the BPAs will have been established through competition, individual calls may not be competed among BPA holders. Once the BPAs are established The Government reserves the right to place calls in the best interests of the Government to meet any catered meal requirement.

8. SYSTEM FOR AWARD MANAGEMENT (SAM): Interested parties are required to provide their DUNS numbers for verification of current registration in the System for Award Management (SAM) https://WWW.sam.gov/ This system is the Central Contractor Registry in which a vendor must be registered to be eligible to conduct business with the Government. Responsibility determinations will also precede the establishment of a BPA with each and every vendor.

8. PAST PERFORMANCE: Past performance will be considered in the selection of eligible vendors to the extent that relevant adverse past performance evaluation within the past three years will disqualify the vendor from consideration.

9. DELIVERY/PLACE OF PERFORMANCE: Delivery shall be free on board (FOB) DESTINATION to various locations in the State of Arizona, United States of America. FOB Destination shall be a location inside the State of Arizona as specified with each call. This means the seller must deliver the goods on its conveyance at the destination specified by the buyer, and that the seller is responsible for the cost of the shipping and risk of loss prior to the actual delivery at the specified destination. All BPA call/orders shall be issued on a firm fixed price basis.

10. PERIOD OF PERFORMANCE/ORDERING PERIOD: 1 MARCH, 2020 (or from initial date of BPA establishment if established after 1 MARCH, 2020) through FEB 28, 2025.

11. INSTRUCTIONS TO INTERESTED VENDORS:

11.1 Vendor Questions - interested vendors may submit any questions concerning the solicitation. Questions must be submitted by email to julie.a.wilson127.mil@mail.mil. Questions not received by FEBRUARY 7, 2020 2 PM(EST) prior to close of the solicitation may not be considered. No telephonic requests will be entertained.

11.2 All responses, submittals of quote, or questions concerning this announcement should reference solicitation number W912L2-20-T-0001.

11.3 Quotations shall include:

- Vendor business name, Dun and Bradstreet number (D-U-N-S), Commercial and Government Entity

(CAGE) Code, Tax Identification Number (TIN), Point Of Contact (POC) information for purposes of communications related to SOLICITATION NUMBER W912L2-20-T-0001.

- A CAPABILITY STATEMENT describing in sufficient detail how your firm can meet this requirement for the Arizona Army National Guard. Vendors must whether they wish to be considered for catering at all locations or a specific portion (SEE SOW for anticipated catering locations). Statements are preferred in PDF format. Statements shall have a cover sheet which identifies the vendor and any key personnel the vendor wishes to mention. All subsequent pages may not have any reference to company name or personnel. This allows the evaluation team to remove the first page and evaluate each submittal objectively with no need to redact information. CAPABILITY STATEMENT, including the cover page, shall not exceed six (6) pages in length.

https://www.sam.gov/ mailto:julie.a.wilson127.mil@mail.mil

PRICING SCHEDULE

BPA ORDERING PERIOD:

20200301-20250228 SOLICITATION

NUMBER W912L2-20-T-0001

- Completed Pricing Schedule. Pricing Schedule may contain the Vendor’s identifying information.

- A list of one to two contract references supporting vendor’s capability to meet the DELIVERED catered meals requirement. The references must include name, telephone number and mailing address of entity which has contracted with the vendor.

+++++++++++++++++++++++++++++EVALUATION+++++++++++++++++++++++++++++++++

12. EVALUATION: Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The basis of award will be best value. Best value is the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. The evaluation factors in no particular order of importance are price and past performance and capability of the vendor to satisfy the requirement in accordance with FAR 12.602. Vendors must submit with their quote the following information:

1. The names, addresses and contact information (include phone or email contact) for a minimum of 1 and a maximum of 2 references for which you have delivered DELIVERED catered meals similar to the way described in the Statement of Work within the past 3 years. (FAR 15.304). If the vendor has no past experience, the vendor will be rated with a neutral rating for this factor.

Similar is defined as being within the same approximate scope. In this case, similar would be a vendor having delivered a minimum of 25 to over 150 catered DELIVERED meals as specified in the SOW to multiple groups when each of the groups are located at multiple separate and distant locations (from 1 to 250 miles separation) at one time. As part of the evaluation of past performance the Government will contact each reference and ask for their evaluation.

Vendors may submit qualified quotes. For example, a vendor that wishes to be considered only for the Northern Arizona region may submit a quote specifying this. For example, a vendor that wishes to be considered only for the Phoenix metro and valley area may submit a quote specifying this. For example, a vendor that wishes to be considered only for the Tucson and Southern Arizona region may submit a quote specifying this.

2. Additionally, vendors must submit a capability statement describing in detail how the vendor will be organized and the approach your company will take in order to successfully complete the requirement. Also describe your capacity to make and transport all meals in order to keep them fresh until they are served.

3. Prices for breakfast lunch and dinner meals by completing the attached pricing schedule. Delivery fees on the pricing schedule are identified as expected additional costs for delivery outside the vendor’s normal delivery area with an epicenter of Papago Park Military Reservation (PPMR) 5636 E. McDowell Rd, Phoenix, AZ 85008.

Historically, most interested vendors are based out of the Phoenix area, hence the format of the pricing schedule. If the vendor is submitting a qualified quote for a particular area such as Northern Arizona or Southern Arizona, then the vendor is not eligible for delivery fees in that area if it is inside their normal delivery area. This does not preclude vendors based out of the Northern AZ Region or Southern AZ Region from submitting quotes that claim capability to serve all locations in all of Arizona.

Failure to submit any of the above information may result in no further consideration given to your quote.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in the establishment of a Blanket Purchase Agreement (BPA) without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before the establishment of the BPA.

BPA ORDERING PERIOD: 20200301-20250228

SOLICITATION NUMBER W912L2-20-T-0001

+++++++++++++++++++++++++++++EVALUATION+++++++++++++++++++++++++++++++++

The selected vendors with whom to establish BPA's must comply with the following items terms and conditions, which are incorporated herein by reference:

The following provisions and clauses apply to this acquisition:

FAR 52.204-7 System for Award Management.

FAR 52.204-10 Reporting Executive Compensation and first-Tier Subcontract Awards.

52.209-6 Protecting the Government’s interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment.

FAR 52.211-6, (If Applicable) Brand Name or Equal (for commodities when purchase description is brand name or equal).

FAR 52.212-1, Instructions to Offerors-Commercial. (PROVISION)

FAR 52.212-2 Evaluation-Commercial Items Evaluation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government - best value.

(PROVISION – SEE “13” above).

FAR 52.212-3 ALT1, Offerors Representation and Certifications Commercial Items (PROVISION)

FAR 52.212-4 Contract Terms and Condition-Commercial Items

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Item are incorporated by reference, however, for paragraphs (b) and (c) the following clauses apply.

FAR 52.219-6 Notice of Total Small Business Set-Aside. (PROVISION)

FAR 52.219-28, Post Award Small Business Representation (if applicable).

FAR 52.222-19 Child Labor – Cooperation with Authorities and Remedies.

FAR 52.222-21 -Prohibition Of Segregated Facilities.

FAR 52.222-22 Previous Contracts and Compliance Reports

FAR 52.222-26 Equal Opportunity.

FAR 52.223-18 Encouraging Contractor Policy to ban Text Messaging While Driving.

FAR 52.225-13 Restrictions on Certain Foreign Purchases.

FAR 52.232-33 -Payment by Electronic Funds Transfer--Central Contractor Registration.

FAR 52.233-3 Protest After Award.

FAR 52.233-4 Applicable Law for Brach of Contract Claim.

FAR 52.232-36, Payment by Third Party.

FAR 52.252-2 Clauses Incorporated by Reference.

FAR 52.252-6 Authorized Deviations in Clauses (52.212-5).

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

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SUBSISTENCE CATERED MEALS AZARNG

BPA ORDERING PERIOD: 20200301-20250228

SOLICITATION NUMBER W912L2-20-T-0001

DFARS 252.204-7004 Antiterrorism Awareness Training for Contractors.

DFARS 252.225-7000, Buy American Act (BAA) - Balance of Payments Program Certificate.

DFARS 252-225.7001, BAA - Balance of Payments Program.

DFARS 252.225-7002, Qualifying Country Sources as Subcontractors.

DFARS 252.225-7035 Alt. IV Buy American Act-Free Trade Agreements-Balance of Payments Program Certificate (Alternate IV)

(PROVISION)

252.225-7036 Alt. IV Buy American Act-Free Trade Agreements-Balance of Payments Program.

DFARS 252.232-7003, Electronic Submission of Payment Requests.

DFARS 252.232-7010 Levies on Contract Payments.

The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/content/regulations.

PRIMARY POINT OF CONTACT:

JULIE A WILSON

julie.a.wilson127.mil@mail.mil USPFO for AZ Purchasing and Contracting 5645 E. McDowell Rd.

Phoenix, AZ 85008 Phone 602-267-2196 mailto:julie.a.wilson127.mil@mail.mil 1289920729.Mil Highlight

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