ATTACHMENT_03_-_TECHNICAL_QUESTIONS_AND_ANSWERS_SHEET_SCENARIO_2.docx

Offeror shall submit documentation illustrating their technical approach to scenarios 1, 2, and technical questions for satisfying the requirements of this solicitation. Technical scenarios and questions must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against the evaluation criteria. Also, this documentation shall cover all aspects of this solicitation and include the offeror’s approach for integration and program management activities. Proposals must clearly demonstrate how the offeror intends to accomplish the project and must include convincing rationale and substantiation of all claims. Offeror shall list the categories of professional and/or technical personnel expected to be required in order to perform each task order in accordance with the PWS and utilize the itemized pricing that is being presented for the master.

Medical and Dental Readiness IDIQ

TECHNICAL PROPOSAL

SCENARIO TWO

TXARNG Medical Event Summary

Event Name: Task Order Scenario #2 (Annual Medical Readiness Reset) Event Location: 3130 Red Bird Lane, Dallas, TX 75237

Event Dates:

(1) Medical Event: 05-06 JAN 19 Set up Date: 04 JAN 19 Recovery Date: 07 JAN 19

(2) Case Management/Records Clerk: N/A

Estimated Personnel*:

(1) Total: 430

(2) PHA: 430

(3) Hearing: 430

(4) Dental Exam: 430

(5) Dental Treatment: 110

Additional requirements:

1. Estimate (30%) of Soldiers will require “over 40” requirements of EKG and expanded labs as required by regulation (CVSP, 5 YR EKG, PSA).

2. Dental Treatment (estimate 25% of Soldiers will require dental treatment) and Post-Event Dental Case Management will be utilized. All required treatment identified will be reported to the Unit POC with required dental treatment plan.

a. Prescription management is required as needed for Soldiers receiving Dental Treatment.

3. Adult Routine Immunization (with the exception of influenza) will be provided by the vendor.

a. Influenza vaccine will be provided by the government and administered by the vendor.

4. SPRINT Testing with Audiologist for identified Hearing Classification 3.

5. Additional labs will include: Urine pregnancy test, HIV, and G6PD.

6. Providers are required to issue Temporary Profiles as needed IAW AR 40-501. Profile must not exceed 30 days.

7. Behavioral Health Clinicians are required to provide assessments and referrals.

8. Post behavioral data entry is required. MEDIUM to HIGH risk Soldiers will be reported to TXARNG event representatives immediately.

9. Vision screening ONLY.

10. No Medical Warning Tags.

11. Request that event information updates are provided at the end of each duty day.

This information should include at a minimum:

a. Number of personnel seen on duty day, to include the number of no-shows

b. Number of personnel seen for the specific services:

i. Dental: Dental Exams, Dental Treatment, Bite Wings, and Panos

ii. Medical: Visual Acuity, EKGs, PHAs, Vitals, Hearing, Immunizations, and Labs

TXARNG Space Available for Contractor:

SPACE will be made available for contractor in Armory. Check-in/out, Height/Weight and other administrative workspace will be provided by the Government. All other services, to include records screening, PHAs, and BH evaluations will be in vendor provided mobile units outside of Armory.

*Above totals are estimates and per contract TXARNG requires Contractor to contact TXARNG for actual roasters prior to event in order to adequately provide resources for this event.

Scenario Number: 2 Location: Dallas, TX

Offerors shall address each technical scenarios and questions, and submit with their proposals. Offerors technical respond must be clear, coherent, and prepared in sufficient detail for effective evaluation of the offeror’s proposal against the evaluation criteria. Also, the documentation shall cover all aspects of this solicitation and include the offeror’s approach for integration and program management activities. Proposals must clearly demonstrate how the offeror intends to accomplish the project and must include convincing rationale and substantiation of all claims.

Mobile Medical and Dental Readiness IDIQ Solicitation: W912L1-19-R-0002

TECHNICAL

QUESTIONS & ANSWERS

These criteria will be used in the evaluation to assess and document the basis to which a proposal meets, fails to meet, or usefully exceeds the minimum requirements contained in the work statement. The responses will be used as part of your technical evaluation.

1. How do you ensure that staff have training and access to the systems that are needed with the government for all medical and dental readiness documents to be uploaded?

2. How do you ensure you are meeting the medical and dental readiness requirements to support the event?

3. How do you track contractor required government training, license, and credentialing requirements (particularly with an evolving door of the contractors that support various events)?

4. What type of licensure requirements do you have for your personnel?

5. How is your equipment secured and stored for multi-day events?

6. How are your technical issues managed and resolved during the event?

7. How would you resolve conflict management issues with a site point of contact or service member that is creating an issue?

8. How do you track the number of personnel entering for services, types of services complete and checking out?

9. What type of system do you have in place for handling walk-ins?

10. How do you coordinate the logistics of set up with the event point of contact, and your timeline for set up and break down?

11. How would you mitigate any issues that may arise with obtaining access on post for some locations prior to the event start date?

12. What steps/processes do you have in place to obtain a Common Access Card (CAC) for your staff?

13. What method is used for quality control to ensure all completed medical and dental readiness completed has been updated into the respective systems?

14. What is your background and screening process for hiring contractors that are dealing with government personnel and HIPPA requirements ensuring Operational Security (OPSEC) at all times?

15. How do you handle quality assurance at each station to ensure all are completing every station prior to the individual leaving the site for the day?

16. Is there an identified liaison on site for the event to be in communication with the identified green suitor point of contact on site?

17. What type of communications are required from you with the event point of contact prior to the event?

18. What type of daily deliverables are you able to provide the Contracting Officer Representative (COR) regarding the services you are providing?

19. How are your IT issues handled in the event of loss of connectivity?

20. What alternative methods for data back-up and tracking do you have in the event there is a power failure during operations?

21. Provide a pricing sheet and proposal for how you would staff to support each scenario inclusive of supplies, staff, and services.

22. What is your process for continuing services post event that pertain to case management and eyewear shipment?

23. What is the timeframe for which you are able to ensure all medical information is updated into the required medical systems?