W912KZ-20-R-0001-P00002.pdf

0011433782

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1) The purpose of this amendment is to address questions from offerors w hcih have been received since the previous amendment

W912KZ-20-R-0001 P00001.

2) The Q&A sheet has been updated to include additional questions posted by vendors w ith answ ers.

3) All offerors must acknow ledge Amendement 2 and inlcude a signed copy of this amendment w ith their offer.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912KZ20R0001

X 9B. DATED (SEE ITEM 11)

12-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Dec-2019

CODE

USPFO FOR KENTUCKY

BNGC, BLDG 120

120 MINUTEMAN PARKWAY

FRANKFORT KY 40601-6192

W912KZ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912KZ20R0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

Q&A

W912KZ-20-R-0001

1163rd Med Det Medical and Role Player Exercise Support Questions and Answers As of December 23th 2019

1) Will the role player minimum wage be $10.80 per the forecast for the 2020 Wage Determination? The solicitation includes 2019 figures?

The Wage Determination that were included in the solicitation was the most updated available through beta@SAM.gov from Department of Labor dated 09/16/2019. If updates are made prior to award, those will be incorporated.

2) Can the post award meetings be attended via phone?

Yes. An email Debrief will also be sent out following the determination of Award.

3) 5.0 of the PWS indicates that the contractor is to provide the role players. Technical Exhibit 3 on page 63 of the PWS indicates role players are being provided. Please clarify.

This was an administrative oversight and has been corrected in the new PWS posted with the Amendment.

4) If role players are to be provided, how many are requested. The only indication as to numbers is in Technical Exhibit 3 on page 63 where it mentions a patient flow-rate of 60 per hour. Please clarify.

The requested number of role players is based on the contractor’s determination of how many are required to meet the expectations within the PWS. An average number of those required to perform each scenario and task for the exercise is included in the Exercise schedule provided in the Amendment.

5) To assist the contractor is developing transportation costs, what is the distance from the parking area and moulage/break area to the training site?

Average mile to two miles

6) Can the contractor moulage and place mannequins at exercise location on Jan 8, the evening prior to exercise kickoff?

Yes.

7) 5.2.2.1 of the PWS indicates that five (5) mannequins are needed.

Following the breakdown in 5.2.2.5 of the PWS, there would be three (3) adults, one (1)child and one (1) infant. Does this suffice?

Yes.

8) The contractor understands they must provide a fixed moulage and role player break area. 3.1. of the PWS indicates the contractor will have access to facilities. Does this include a hard structure these purposes or will the contractor need to provide a tent and electricity?

No tent required. There is a hard structure available and electricity is provided.

9) How many casualties are expected to need glo-germ each day?

2 scenarios; 5 patients each day will require glo-germ

10) How many sets of cut-away clothing are expected to be needed each day?

No more than 10 a day

11) Technical Exhibit 3 on page 63 of the PWS indicates one moulage artist.

5.2.1.4 of the PWS indicates that the number of artists is based on the number of presentations. Please clarify.

The requested number of moulage is based on the contractor’s determination of how many are required to meet the expectations within the PWS.

12) Please clarify the schedule of events; what are the times for actual exercise play (role-players, EMS manager, etc)? PWS reads 0600-1600 9-13 January.

Please see the attached schedule which includes a breakdown of the scenarios and days that will be performed.

13) Please clarify the quantities of each type of injury required. Are there specific threshold you would like to reach for specific injuries?

(specificity can reduce costs while providing medically accurate injuries for triage and treatment)

Please see the attached schedule which includes a breakdown of the scenarios and days that will be performed. As illustrated, the scenarios will become more complex as the days progress until the 12 Jan where they will be the most complex.

14) Is a staging area available IVO the training site?

Yes. The Area will be co-located with the Division White Cell in the hard stand structure

15) Are restrooms available IVO training site?

Yes.

16) Is a climate-controlled structure available for role player staging/moulage?

Yes. Hard stand structure.

17) Is power and lighting available on-site?

Yes.

18) PWS lists NIMS/ICS SME support (Para 5.0) but does not revisit the topic. Are NIMS/ICS SME required? If so, in what capacity? (IC/AC/Ops)

This requirement references more an individual that can advise/coach the role players to perform required actions during a requested scenario.

19) How many people will be moulaged per day?

Please see the attached Schedule of Events. The Scenarios and Tasks are identified which will help the contractor determine which personnel will be required moulage based on the requirements to perform each task.

20) What is the scenario?

Please see the attached Schedule of Events. The Scenarios and Tasks are identified.

21) Approximately how many remains do they need?

The remains will be required during the RUN Phase Scenarios on 12 January 2020. Two (2) sets of remains, such as arms and legs, are requested during those scenarios.

22) Will the role players be going through a decontamination wash? This is a determining factor in what type of makeup we use so that it is waterproof.

No, this is not a requirement.

23) 5.0 of the PWS states that the contractor shall provide real-world medical support. Will a first-aid kit and reliable communication to contact emergency services for transport and care suffice?

Yes

24) 5.0 of the PWS indicates that the contractor is to provide NIMS/ICS SMEs for exercise support. In order to better price this, do these positions need to be actual experts or will role players in those roles suffice?

Role players will work.

25) In order to price role player support correctly, are the numbers indicated on Exhibit 7 for each day simultaneous events, separate events, or averages. EX. 9-Jan indicates 18 pax and 15 pax. Is this 32 Pax total for the day or will 18 pax be used at one point and then 15 pax (with 3 sitting out) used at another point meaning the contractor only needs to provide 18 pax total to cover all roles that day.

Yes; you may recycle the role players, only provide personnel for Scenarios/Tasks as mentioned within exhibit 7

26) In order to price mannequin rental correctly, the schedule in Exhibit 7 indicates the 5 mannequins are only needed on 11-Jan. Is this correct?

No; the mannequins will be required daily. They are only specifically referenced on 11-Jan because the tasks requires a mannequin to specifically be set up for it in this way.

27) Regarding the response to question #1 on the initial Q&A, can the government confirm that, in addition to the minimum wage requirement for the SCA Wage Determination, that the SCA Health and Welfare amount of$4.22 should be paid for role players each hour?

Yes. As referenced on page 74 of the solicitation, all of the occupations listed under the SCA receive this benefit.

28) What is the past performance requirement of similar exercise support for the solicitation?

As mentioned in FAR 52.212-2 Evaluation – Commercial Items, To demonstrate acceptable past performance, the Offeror shall provide documentation of satisfactory performance on past or current contracts of a similar type, size, scope, and complexity, performed within the last three (3) years including references, with names and contact information of the references who can verify such past performance.

29) The Combined Synopsis/Solicitation mentions a provided pricing spreadsheet that should be included with the proposal. Can you please clarify?

A pricing spreadsheet is not required. The Instructions are to include the proposed price onto the Section SF 1449 - CONTINUATION SHEET at corresponding to item number. Unit price and total amount are requested.

30) Approximately how long with each of the scenario tasks last?

This is very difficult to define. Do the crawl, walk, run progression the exercise, the beginning few days of 09 – 11 Jan will have shorter scenarios but the final day of 12 Jan should go longer due to the experience of the unit personnel evolved and complex nature of the exercises required. This to be a culmination day for the training.

31) Will the scenario tasks be run or simultaneously? Or please specify which may run simultaneously.

Some of the tasks will run on top of each other. In the first few days, tasks will be more sequentially run based on providing learning opportunities for the personnel involved. Final day on 12 Jan will have the tasks running more simultaneously with one another as the goal is to make the situation more complex and overwhelming for the personnel evolved.

32) Is this solicitation based upon LPTA or Best Value Trade Off?

As mentioned in FAR 52.212-2 Evaluation – Commercial Items, The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(End of Summary of Changes)