PWS_Summer_Camps_Performance_Work_Statement_revised_as_of_16_May_2019_.docx

PENNSYLVANIA NATIONAL GUARD

Child and Youth Program BLDG 14-99 Ft. Indiantown Gap, Annville, PA

Performance Work Statement Pennsylvania National Guard Military Residential Youth Development Camps

Responsibilities: This Performance Work Statement (PWS) is established to identify the responsibilities of a Contractor to furnish all labor and supervision, services, materials, and necessary supplies, to host two residential youth development camp for children of Pennsylvania National Guard Members during the summer of 2019.

Performance: The Contractor shall perform the tasks identified herein and any provided performance standards and comply with all applicable Federal, state and local laws, DOD policy, instructions and regulations, and any other applicable guidelines.

Performance requirements:

Events: 2019 Summer Camps:

· Camp 1) “Camp Kidet” June 16 - June 21 2019 for 100 Children of Pennsylvania National Guard (PNG) Members.

· Camp 2) “Summer AT Camp” July 24 – June 27 2019 for 60 Children of Pennsylvania National Guard (PNG) Members.

Location:

· Camp 1) Camp must be located within 50 mile radius of the intersection of Fisher/Clement Avenues on Fort Indiantown Gap, 17003

· Camp 2) Camp must be located within a 50-mile radius of Stoystown, PA 15563.

Estimated number of participants:

· Camp 1) 100 participants from ages 8-18

· Camp 2) 60 participants from ages 8-18

Event Goals and Desired Outcomes:

· Promote positive attitudes and reinforce positive youth development core values

· Provide a safe, accepting environment for PNG youth to establish and maintain friendships while developing a support system that helps individuals develop resiliency skills

· Offer fun and challenging activities for youth to build self-esteem and confidence while fostering the development of teamwork and sportsmanship

· Provide opportunities for youth to experience a new adventure that encourages a spirit of -exploration, adventure and leadership skills

· Provide opportunities for youth to gain independence by spending time away from home in a positive, supportive atmosphere

· Provide traditional camp activities that incorporate outdoor education and stewardship of the environment

Curriculum:

· Camps focuses on practices that develop a resiliency, life skills, and leadership skills. Children and Teens will learn numerous ways to approach challenging or changing situations throughout their lives making them more resilient. The Children and Teens will explore 14 leadership traits: bearing, knowledge, courage, justice, endurance, dependability, decisiveness, unselfishness, enthusiasm, initiative, loyalty, tact, judgment, and integrity. The camp will also provide opportunities to develop a sense of community, team work, and appropriate peer relationships.

· The remaining time will be traditional camp activities such high adventure course, hiking, horseback riding, swimming as well as other collaborative play experiences for the children and teens.

· Camps will focus solely on Military dependents and should take into account their unique home lives.

Facility:

· Secure location with limited public access

· Meeting space for indoor activities

· Indoor and outdoor space for storage of program supplies and equipment required for activities conducted by Child and Youth Program

· Indoor space to conduct opening ceremonies. Space need to be large enough for 110 pax to move freely. Approximately 100 ft by 75 ft.

· Adequate and appropriate indoor/outdoor space for traditional camp activities and outdoor stewardship activities

· Indoor/Outdoor field space 100 meters by 60 meters for outdoor sports play.

· Camp store for snacks, toiletries, and any other items that may be needed by campers

· A projector screen, a/v cart, and wireless microphone setup for evening activities from 1800-2130 each night.

· Indoor cafeteria facility with all items required to serve three hot meals per day.

· Camp must provide opportunity for youth and teens to engage in a local service project.

Registration:

· Provide information packets directly to the PNG Child and Youth program and directly to the families of the registered individuals.

Staffing requirements for both Camp 1 & Camp 2:

· Provide camp staff with appropriate certifications and background checks – PA Criminal Background Check, PA Child Abuse Check, and FBI Clearance as required by DoD and NBG regulations and polices for Military residential camps.

· Provide lead camp staff that is CPR/First Aid certified.

· Provide camp staff that is certified in Mandated Reporting – Child Abuse Prevention in order to identify and report abuse within the guidelines.

· Provide 24-7 camp nurse that is licensed in the state of Pennsylvania to properly distribute medications and respond to illnesses or injuries that may occur. Nurse must remain on site at all times during the camps.

· Provide lead camp staff that is certified in Therapeutic Recreation in order to design programming that meets the unique needs of military children i.e. anxiety, coping, leadership, resilience, and teamwork.

· Provide camp staff that is trained in summer camp programming with regard to facilitating age appropriate activities for enhancing child development skills to foster mental, physical, and social health.

· Provide camp staff that is trained in de-escalation and behavior management techniques.

· Provide camp staff that has experience working with populations who have mental and physical disabilities.

· Provide camp staff that offers a 1:7 ratio of camp counselor to campers.

· Provide camp staff who will be given time to be trained by PNG Child & Youth Program staff to ensure military dependents receive best quality care during their time away from home.

· Provide camp staff for 24-7 general chaperoning duties i.e.: ensure safety of campers at all times during activities, meal time, and over-night based on accepted staff to camper ratios.

· Provide camp staff that can provide all additional programming and supplies.

· Provide continuity in camp staff from year to year which helps create and sustain relationships to provide stability in the camp environment.

· Provide dedicated camp director and administrative staff who can conduct in person meetings, teleconference meetings, and site visits with the PNG Child and Youth program staff prior to and after the events.

Lodging requirements for both Camp 1 & Camp 2:

· Provide indoor lodging with bunks/beds, heat/AC, electricity, lighting, and all other items appropriate for residential camp style lodging for:

· Camp 1: 100 male and female youth ages 8-18, lodging must be separated by gender and from 8-12 years and 13-18 years old.

· Camp 2: 60 male and female youth ages 8-18, lodging must be separated by gender and from 8-12 years and 13-18 years old.

· Provide fully functioning bathhouse facilities that include sinks, toilets and showers of a sufficient number to accommodate the respective number of attendees per camp, with separate facilities for male and female campers

· All cabins will be filled with age and gender similar campers with male and female cabin area in separate locations.

Meals requirements for both Camp 1 & Camp 2:

· Camp 1)

· Dinner on June 16th 2019 for 100 pax

· Breakfast, Lunch, and Dinner from 17, 18, 19, and 20 June 2019 for 100 pax

· Breakfast and Lunch on June 21st 2019 for 100 pax

· Camp 2)

· Dinner on July 24th 2019 for 60 pax

· Breakfast, Lunch, and Dinner from 25 and 26 July 2019 for 60 pax

· Breakfast and Lunch on June 27th 2019 for 60 pax

All Meals must fit the following criteria:

· Provide a nutritious breakfast with an adequate supply of plates, dishes, silverware, glasses/cups/mugs and all normal and customary condiments based on the food that is provided each morning according to the daily camp schedule in a location reserved for camp attendees.

· Provide a nutritious lunch with adequate supply of plates, dishes, silverware, glasses/cups/mugs and all normal and customary condiments based on the food that is provided at mid-day according to the daily camp schedule in a location reserved for camp attendees

· Provide a nutritious dinner (evening meal) with adequate supply of plates, dishes, silverware, glasses/cups/mugs and all normal and customary condiments based on the food that is provided each evening according to the daily camp schedule in a location reserved for camp attendees

· Camp cafeteria must be able to accommodate any type of food allergy or dietary restrictions.

Terms and Conditions: All requests made for services and/or supplies that would increase the cost of the contract can only be made by a warranted Contracting Officer. No one else is authorized to obligate the Government.

Camp 1: 2019 PNG Child and Youth Program “Camp Kidet” – 16-21 June 2019

Where: Within 50 mile radius of the intersection of Fisher/Clement Avenues on Fort Indiantown Gap, 17003 Who: 100 PNG Direct Dependent Children entering grades 1-12 Where: 16-21 June 2019 Agenda

16 June 2019 1500: Registration 1700: Dinner 1800-2100: Campfire and Activities 2100-2200: Setup Cabins and Unpack 2200: Lights Out

17 and 19 June 2018 0700: Wake-up 0800-0900: Breakfast 0900-1200: Campers will rotate between several activities Boating, Field Games, High Ropes, Hiking, Horseback Riding, Leadership Reaction Course, Low Ropes, Rock Climbing, and Swimming 1200-1300: Lunch 1300-1700: Campers continue to rotate through camp activities 1700-1830: Dinner 1900-2100: Campfire and Activities 2100-2230: Showers and Lights Out

18 and 20 June 2019

0900-1700: 2 Offsite Field Trips. 18 June 2019: Youth ages 13-18 – Fort Indiantown Gap and 20 June 2019: Youth ages 6-12 – Army Heritage Center 0900-1200: Campers who are not at offsite field trip locations will rotate between several activities Boating, Field Games, High Ropes, Hiking, Horseback Riding, Leadership Reaction Course, Low Ropes, Rock Climbing, and Swimming 1200-1300: Lunch 1300-1700: Campers continue to rotate through camp activities 1700: Dinner 1800: Campfire and Activities 2100: Showers and Lights Out

21 June 2019

1200-1300: Lunch 1300: Camper Pick-up

Camp 2: 2019 PNG Child and Youth Program Kids AT Camp– 24-27 July 2019

Where: Within 50 mile radius of Stoystown, Pa 15563 Who: 60 PNG Direct Dependent Children ages 8-18 Where: 24-27 July 2019 Agenda

24 July 2019 1500: Registration 1700: Dinner 1800-2100: Campfire and Activities 2100-2200: Setup Cabins and Unpack 2200: Lights Out

25 and 26 July 2019 0700: Wake-up 0800-0900: Breakfast 0900-1200: Campers will rotate between several activities Boating, Field Games, High Ropes, Hiking, Horseback Riding, Leadership Reaction Course, Low Ropes, Rock Climbing, and Swimming 1200-1300: Lunch 1300-1700: Campers continue to rotate through camp activities 1700-1830: Dinner 1900-2100: Campfire and Activities 2100-2230: Showers and Lights Out

27 July 2019

1200-1300: Lunch 1300: Camper Pick-up