SOW_Draft_-_USCG.pdf

Statement of Work (SOW)

USCG CASP - Polar Icebreaker Program History

Video Production Requirement for United States Coast Guard (USCG) Center for Arctic Study & Policy (CASP) - Polar Icebreaker

Program History (PIPH)

USCG CASP-PIPH

Part 1

General Information

1. Contract Type: This is a firm fixed price contract to provide professional quality video productions identified by and assigned Production Identification Numbers (PINs). The Government shall not exercise any supervision or control over the contractor’s employees or subcontractors. Such personnel shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to produce professional broadcast quality video productions for the United States Coast Guard (USCG) Center of Arctic Study & Policy (CASP), as defined in this SOW.

1.2. Background: The USCG Center for Arctic Study & Policy (CASP) serves as an operationally focused academic think tank to promote research, broaden partnerships and educate future leaders about the complexities of this unique region. Through collaborative efforts, the Center promotes effective solutions to address present and future Arctic maritime challenges as the Coast Guard increases its Arctic presence.

USCGA Center for Artic Study and Policy:

https://www.uscga.edu/casp/

1.3. Objective: The objective of this requirement is to produce professional quality videos with the look and feel of major commercial broadcast networks, corporate communications and private marketing; promotional, recruiting, training and advertising campaigns. The goal is to showcase the rich history of the Coast Guard polar icebreaker program and highlight the importance of USCG Cutterman who served on polar icebreakers in the 1950’s, 60’s and early 70’s.

1.4. Scope: The contractor shall produce one (1) approx. 27-minute feature video for use on television broadcast, internet and across other promotional platforms (i.e. classrooms, conferences, expos, kiosks, etc.); and one (1) 2-3 minute video for use on internet social media platforms. The NAICS for this requirement is; 512110, Motion Picture and Video Production.

1.5. Delivery Schedule: All productions are to be completed no later than one (1) year after award of contract. It is important that the delivery schedule for the contract is tracked and met. Contractual delivery dates are set for the Production phases and Final Deliverables of each PIN in accordance with Technical Exhibit (T.E.) # 3. All other dates are interim dates, used by the parties to track progress and measure contractor performance. Delays in Government review and comment process may provide a slip in the schedule.

1.6. Quality Control: The contractor shall develop and maintain quality control to ensure that productions are produced in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective products. The contractor’s Quality Control Program is the means by which the contractor assures the work complies with the requirement of the contract. Due to the creative nature of the process, it is expected that the contractor would hire key personnel with experience and familiarity with the type of work involved, and maintain close coordination with the Project Officer to provide a product that meets the SOW requirements. Any conflicts relating to the contract that cannot be resolved need to be raised to the Contracting Officer (KO).

1.6.1. Quality Assurance: The government shall evaluate the contractor’s performance under this contract; primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. During each phase of the project, the government will review deliverables and provide approvals along with comments detailing any required changes/corrections.

1.6.2. Place of Performance: The majority of the work to be performed under this contract will be determined by the contractor’s access to locations for the production effort. It is the Contractor’s responsibility to secure all location videography. Locations are limited to the Continental United States (CONUS) and may include, but not limited to:

National Capitol Region (NCR) Washington, DC

New London, CT Seattle, WA

1.6.3. Security Requirements: The work performed under this contract is "UNCLASSIFIED". All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering a government installation or facility, shall abide by all security regulations required.

1.6.3.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment and materials shall be secured. The contractor shall be responsible for the security of their own equipment.

1.6.4. Special Qualifications: N/A

1.6.5. Post Award Conference: The contractor’s Producer and Director are required to attend a Post Award Conference as soon as practical following contract award. This meeting will be coordinated by the government’s Project Officer and in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (KO), Project Officer (PO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

1.6.6. Project Officer (PO)/Contracting Officer Representative (COR): The PO/COR monitors all technical aspects of the contract and assists in contract administration. The PO/COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; and assist contractor in availability of government furnished property. A letter of designation issued by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the PO/COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The PO/COR is not authorized to change any of the terms or conditions of the contract.

1.6.7. Contractor Representative: The Contractor's Producer or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.8. Identification of Contractor Employees: All contract personnel attending meetings, and working in other situations where their contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.9. Contractor Travel: Contractor may be required to travel within the United States during the performance of this contract. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the PO.

1.6.10. Data Rights: The Government has unlimited rights to all documents/material produced under this contract IAW Data Rights Clauses. All documents and materials produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.11. Section 508 Requirements for Electronic and Information Technology: The contractor shall comply with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998. This includes captioning as well as audio description of the final productions.

1.7. Production Identification Number (PIN): Each production is assigned a Production Identification Number (PIN). All correspondence shall reference the PIN(s) within the subject line to facilitate future referencing.

1.8. Monthly Status Report (MSR): The contractor shall submit the Monthly Status Report (MSR) to the COR in Microsoft Word format no later than the 10th of each month. At a minimum, the report shall track the submission of deliverable dates and detail the status of each PIN in Technical Exhibit 1 (TE 1). The report should detail major accomplishments during the month, problems/resolutions, issues/mitigation plan, recommendations and tracking of cumulative other direct costs (ODC) Travel amounts against the ODC Travel CLIN. The report shall cover all work completed during the reporting period and reflect data as of the last day of the preceding month. If a problem or issue has not been completely resolved, contractor shall provide an explanation including its plan and timeframe for resolving the issue. The report shall detail work planned for the subsequent reporting period. The COR will certify the report.

PART 2

Acronyms

ACOR Alternate Contracting Officer's Representative AMVID Army Multimedia and Visual Information Directorate ANMC Army National Military Cemeteries AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ATSC Advanced Television Systems Committee CC & CC/AD Closed Caption & Closed Caption Audio Descriptive Files CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense EDL Edit Decision List FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With KO Contracting Officer MSR Monthly Status Report NLT No Later Than NTE Not To Exceed OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OTJAG Office of the Judge Advocate General PAD Production Acquisition Division PIN Production Identification Number PO Project Officer POC Point of Contact PRS Performance Requirements Summary QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SME Subject Matter Experts SMPTE Society of Motion Picture Television Engineers TE Technical Exhibit

PART 3

Government Furnished Property, Equipment, and Services

3. Subject Matter Expert (SME)/ Technical Advisor (TA)/ Customer Representative (CR): The Government shall assist in access to personnel needed to develop scripting development and production. The customer will identify subjects and support available customer resources or materials needed for background information.

3.1. Facilities: The USCGA CASP has no command authority and there by controls no facilities or personnel. No Government resources should be expected.

3.2. Utilities: The Contractor will instruct employees in utilities conservation practices.

3.3. Equipment: N/A

3.4. Materials: The Government shall provide information material for script research purposes.

PART 4

Contractor Furnished Items and Services

4. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this SOW. In addition, the contractor shall provide on location a portable video and audio monitoring station for production viewing of the primary (A) and secondary (B) cameras, as needed. A portable teleprompter may be needed for on-camera principals to directly address the camera.

Contractor will be responsible for identifying and procuring all original and stock imagery, sound, and graphic elements for the production.

4.1. Contractor Staff: The contractor shall provide professional personnel to perform the required work. The contractor shall identify by name and qualification those individuals chosen to perform various scripting and production functions. Substitutions shall be submitted in writing and shall be subject to approval of the Project Officer. Substitutes will have at least the same qualifications as the person being replaced. The Government shall not exercise any supervision or control over the contractor’s employees or subcontractors. Such personnel shall be accountable solely to the Contractor who, in turn is responsible to the Government.

4.2. Secret Facility Clearance: N/A.

PART 5

Tasks

5.1. Basic: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to create the productions defined in this SOW.

The contractor will be responsible for acquiring all elements used in the production and securing all rights and permissions for the Government to utilize the video and its elements in perpetuity.

Each production is assigned a PIN and is broken down into the following project phases:

Project Phases:

a. Script Development

b. Pre-production

c. Production

d. Post-Production

e. Final Deliverables

5.2. Specific Tasks: The contractor shall provide deliverables for in-progress review and approval as specified in Technical Exhibit #1.

5.3. Script Development: The goal of Script Development is to create a plan (the blueprint) for the project known as the “Final Script”. To reach that point, the required deliverables include; Treatment, Draft Scripts, and Imagery Breakdown. The government will perform reviews and provide comments on each of these products. To ensure that the process runs as effectively as possible, here are some key points to take note of: The contractor must demonstrate adequate research efforts within all scripting elements that reflects an understanding of the material, communication objectives and target audience (to include an understanding of military history, structure and culture). Contractor is cautioned not to include government-provided resources such as military equipment, imagery, facilities, weapons, vehicles, etc. within a scripting deliverable unless they have a reasonably firm commitment from competent authority that these items will be made available. Any deliverable that fails to meet this critical requirement will be rejected immediately without further review. The following are required deliverables for the script development: Treatment, Draft Script, 2nd Draft Script (gov’t option), and Final Script.

5.3.1 (intentionally blank)

5.3.2. Treatment: Contractor shall create and deliver a Treatment that describes in detail the components and elements of the style planned for the production. It should effectively “paint a picture in the mind’s eye” that will help reviewers understand how the concept for the program will be brought to life. The Treatment must also identify any government provided resources being requested (e.g.- equipment, facilities, personnel, materials, etc.).

The government will review the Treatment and provide comments/approval prior to Draft Script development.

5. 3.3. Draft Script: Contractor shall create and deliver a Draft Script that contains all proposed visual and audio elements to be seen and heard in the production. The government will review and provide comments on the Draft Script prior to development of additional script deliverables.

5.3.4. 2nd Draft Script (Government Option): This optional deliverable will be created and delivered by the contractor if required. The PAD Project Officer will make this determination based on review comments generated by the Draft Script. If a 2nd Draft Script is required, the government will review the deliverable and provide comments prior to Final Script development.

5.3.5. Final Script: The contractor shall create and deliver a Final Script that contains all visual and audio elements to be included within the production. The government will review the deliverable to ensure all necessary changes generated by comments on previous script iterations have been appropriately coordinated and provide a Final Script Approval.

5.3.6. Production Breakdown. The Contractor shall create and deliver a Production Breakdown in an MS Excel compatible spreadsheet that contains specific details for executing the Production Phase following receipt and review of the Final Scripts. The Production Breakdown reflects the contractor’s plan for production days, but does not specify exact dates. A Shooting Schedule that contains that information along with call times, etc. is a separate deliverable item submitted to the Project Officer once developed by the contractor during/following Pre-Production.

The government will review and approve any government-furnished items noted in the Breakdown (contractor should already have done prior coordination to secure any requested government support for Production and/or Post- Production phases).

5.4. Pre-production

5.4.1. Pre-Production Meeting: The contractor, PAD customer and PAD Project Officer may be required to attend a Pre-Production Conference as soon as practical following approval of the Production Breakdown. This conference may take place telephonically at the government’s discretion. The PAD Project Officer will coordinate the day, time and location for this meeting.

5.4.1. Casting: If casting is required, the contractor shall notify the PAD Project Officer of the day, time, and location of all casting sessions with as much advance notice as possible. The government will attend casting sessions at their discretion. The contractor may only utilize “Professional Talent” where actors or narrators are called for. This term is defined as an individual whose income, in whole or in part, is derived by appearing in entertainment and/or industrial productions produced by a profit-making company; and who has been in similar roles as the one being cast in a professionally produced motion picture or television production. Once casting is completed, the contractor will submit proposed selections to the PAD Project Officer for government approval.

Contractor must complete a background investigation check for all approved talent and provide the results to the Project Officer prior to any production effort. The background check must check at a minimum the National Sex Offender Public Registry and National Criminal Database. Any record of negative information and/or other-than-honorable military discharge record may preclude an actor or announcer’s participation.

5.4.2. Site Surveys: If site surveys are required (particularly at military installations) the contractor will be responsible for coordinating with the PAD customer prior to accessing locations well in advance (minimum of 2 weeks).

5.5. Production

5.5.1. Standards for Recording: Original videography shall be in accordance with Advanced Television Systems Committee (ATSC) standards for High-Definition (HD) 16:9 aspect video of 1920 x1080i60 @ 59.94 Hz or better, and in accordance with (IAW) the Society of Motion Picture and Television Engineers (SMPTE); SMPTE 274M- 2008,or better. Audio recording will be accomplished IAW the requirements accepted by ATSC and SMPTE television broadcast and video production standards and procedures. The tolerances and limits of these standards have been adopted by the Government and all work performed under this contract shall be measured accordingly to insure compatibility with existing systems and equipment or better.

5.5.2. Production Location: The government anticipates location videography to take place in or around military installations. However, if required by the approved Final Script, any agreed upon location videography dates and locations are subject to changes due to Government support/operating schedules. Contractor must provide all production equipment, lights, cables, tie-ins, support vehicles and related accessories. All costuming for talent and props are to be furnished and/or secured for use by the PAD customer. Once locations are secured, contractor shall provide a detailed shooting schedule (call sheets) to PAD Project Officer at the earliest availability but no later than 3 days prior to production. The contractor shall adhere to a “workday” production schedule on location defined as not to exceed ten (10) hours per day on which work is done.

5.6. Post Production: The government will attend Post-Production (editing sessions) at their discretion. Contractor must notify PAD Project Officer of dates/times/locations of all editing sessions well in advance (minimum of 2 weeks). The following are required Post-Production deliverables.

5.6.1. Rough Cut (Off-line): The Government will review and provide written comments of the initial rough cut edit for doctrinal and informational accuracy as well as artistic acceptance, indicating any changes necessary or desired.

The Rough Cut (Off-line) must contain samples of graphics and animations. After Government review, additional changes in the narration, visuals, music, effects and sound mixing may be required prior to proceeding to the next edit.

5.6.2. Fine Cut (Online): The Government will review and provide written comments on the Fine Cut (Online) to ensure comments from the Rough Cut deliverable have been adequately addressed. This edit must contain all final graphics/animations, music, narration and imagery. The contractor may not proceed to the Final Edit until any and all concerns generated by Government review have been resolved.

5.6.3. Final Edit (Master): The Government will review the Final Edit (Master) to ensure all issues identified by reviews of previous edits have been adequately resolved and that audio sweetening and color correction/grading is accomplished. Contractor may not proceed to Distribution until this deliverable MASTER edit file is approved.

5.7. Distribution: The following are required deliverables for the Distribution phase:

5.7.1. Captioning: Each production shall comply with Section 508 of the Rehabilitation Act of 1998 in that the contractor will provide a version containing captions for the hearing impaired and a version containing descriptive narration for the visually impaired. The captioning must accurately represent the spoken words (using correct spelling) and the descriptive narration will thoroughly portray the visual content of the program.

5.7.2. Release Requirements: Contractor shall obtain and deliver releases and rights documents/licenses for use of private or commercial property (use DD Form 2832), to include stock footage, photographs, music and graphics that clearly assign rights to the Government for use within the production in perpetuity.

5.7.3. Final Deliverables: Contractor shall deliver all products on two (2) portable external USB hard drives containing the following:

a. Full resolution 1920x1080 (4:2:2) HD master with H.264 compression in MP4 format

b. Full resolution 1920x1080 (4:2:2) HD master with Section 508-compliant captions and audio description in H.264/MP4 format

c. Full resolution 1920x1080 (4:2:2) HD master with split-track audio elements unmixed

d. All original videography and audio created for the project in acquisition format with log sheets

e. All releases and rights documents

f. As-Produced Scripts

g. All editing and motion graphics project files, separate and embedded, to include associated media assets

h. All music and special effects unmixed

i. MS-Word compatible document describing contents of drive

j. Two (2) portable external USB hard drives

PART 6

Applicable Publications

PART 7

Technical Exhibit Listing

7. Technical Exhibit 1: PIN Identification

7.1. Technical Exhibit 2: Contractual Deliverable Schedule

7.2. Technical Exhibit 3: Interim Deliverables

7.3. Technical Exhibit 4: Performance Requirements Summary (PRS)

7.4. Technical Exhibit 5: Antiterrorism / Operations Security Requirements

TECHNICAL EXHIBIT 1

PIN Identification

PIN: 200000

Title: USCG Polar Icebreakers History – feature Run Time: approx. Twenty seven (27) minutes.

Projected set location: TBD

PIN: 200001

Title: USCG Polar Icebreakers History – social media Run Time: approx. two to three (2-3) minutes.

Projected set location: TBD

TECHNICAL EXHIBIT 2

PIN Contractual Deliverable Schedule

Note: Contractual Delivery dates are set for the Production Phases and Final Deliverables of each PIN. All other dates are interim dates used by the parties to track progress.

PIN # Title Script

Completion Production Completion

Post Production Completion

Distribution/ Final Deliverables

200000

USCG Polar Icebreakers History - Feature

90 days from Contract Award

180 days from Final Script approval

240 days from Final Script approval

30 days from completion of approved Final Edit (NLT 1 year from Contract Award)

200001

USCG Polar Icebreakers History – Social Media

90 days from Contract Award

180 days from Final Script approval

240 days from Final Script approval

30 days from completion of approved Final Edit (NLT 1 year from Contract Award)

TECHNICAL EXHIBIT 3

Interim Deliverables

Interim deliverables are used by the parties to track progress and measure contractor performance

Deliverable Frequency # of

Copies Medium/Format Submit To

Treatment

In accordance with Delivery Schedule

Electronic

MS WORD

COR /

Project Officer

Draft Script

2nd Draft Script

Final Script

Rough Cut Edit

Media File

Fine Cut Edit

Media File

Final Cut Edit

Media File

Distribution/ Final Deliverables

a. Full resolution 1920x1080 (4:2:2) HD master with H.264 compression in MP4 format

b. Full resolution 1920x1080 (4:2:2) HD master with Section 508-compliant captions and audio description in H.264/MP4 format

c. Full resolution 1920x1080 (4:2:2) HD master with split-track audio elements unmixed

USB (Windows format) drives and available by FTP site

Deliverable Frequency # of

Copies Medium/Format Submit To

d. All original videography and audio created for the project in acquisition format, with log sheets

e. All releases and rights documents

f. As-Produced Scripts

g. All editing and motion graphics project files, separate and embedded, to include associated media assets

h. All music and special effects unmixed

i. MS-Word compatible document describing contents of drive

j. Two (2) portable external USB hard drives

TECHNICAL EXHIBIT 4

Performance Requirements Summary (PRS)

Requirements Summary: The contractor requirements are summarized that relate directly to mission essential items.

The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Essential Items Standard Performance Threshold Method of Surveillance

# 1 Script Development in accordance with SOW

100%

APPROVAL BY COR/PO

100 PERCENT INSPECTION BY

THE COR / PROJECT OFFICER

# 2 Pre-Production in accordance with

SOW

Approval by COR/PO

100 PERCENT INSPECTION by the COR / Project Officer

# 3 Production in accordance with

SOW

# 4 Post-Production deliverables (edits) in accordance with SOW

# 5 Distribution deliverables in accordance with SOW

TECHNICAL EXHIBIT 5

Antiterrorism / Operations Security Requirements

1. Antiterrorism (AT) Level I training. This standard language is for contractors that plan performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

2. Access and general protection/security policy and procedures. This is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2a. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

N/A. Does not apply. Contractor do not require CACs for this requirement.

2b. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

3. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language required US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact.

N/A. No Oversea travel required.

4. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award or within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 14 calendar days.

5. Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to government information systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

N/A. Contractor does not require access to government information systems.

6. For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

N/A. Does not apply for this requirement. The contract does not require a formal OPSEC program.

7. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

N/A. Does not apply for this requirement

8. For information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of appointment to IA/IT functions.

N/A. Contractor does not require network access

9. For information assurance (IA)/information technology (IT) certification. Per DoD 8570.01-M , DFARS

252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

N/A. Does not apply for this requirement

10. For contractors authorized to accompany the force. DFARS Clause 252.225-7040, Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States. The clause shall be used in solicitations and contracts that authorize contractor personnel to accompany US Armed Forces deployed outside the US in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander. The clause discusses the following AT/OPSEC related topics:

required compliance with laws and regulations, pre-deployment requirements, required training (per combatant command guidance), and personnel data required.

N/A. Does not apply for this requirement. Contractors are not authorized to accompany the force.

11. For Contract Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

N/A. Does not apply for this requirement. Performance or Delivery is not in a Foreign Country.

12. For contracts that require handling or access to classified information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

N/A. Does not apply for this requirement. Contractors are not required to handle or access to classified information.

13. Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b of AR 381-12.

N/A. Does not apply for this requirement. Contractor does not require a security clearance.

14. For contracts that require delivery of food and water. This standard language is for contractor employees with an area of performance delivering food and water within an Army-controlled installation, facility or area. The supplies delivered under this contract shall be transported in delivery conveyances maintained to prevent tampering with and / or adulteration or contamination of the supplies, and if applicable, equipped to maintain a prescribed temperature.

All delivery vehicles will also be subject to inspection at all times and all places by the Contracting Officers Representative, Post Veterinarian, and / or Law enforcement Officials. When the sanitary conditions of the delivery conveyance have led, or may lead to product contamination, adulteration, constitute a health hazard, the delivery conveyance is not equipped to maintain prescribed temperatures or the transport results in product "unfit for intended purpose", supplies tendered for acceptance may be rejected without further inspection. As the holder of a contact with the Department of Defense, it is incumbent upon the awardee to insure that all products and/or packaging have not been tampered or contaminated. Delivery conveyances will be locked or sealed at all times, except when actively loading or unloading. Unsecured vehicles will not be left unattended. All incoming truck drivers will provide adequate identification upon request. In the event of an identified threat to an installation, or a heightened force protection/Homeland Security threat Level, the contractor may be required to adjust delivery routes to minimize vulnerability risks and enable direct delivery to DOD facilities.

N/A. Does not apply for this requirement. This contract does not require delivery of food and water.