Attachment_2_-_BPA_Terms_and_Conditions.docx

Blanket Purchase Agreement (BPA) Terms and Conditions

1. Description of agreement. This “Blanket Purchase Agreement” (BPA) is established for the contractor to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to create linear video productions, interactive video productions and/or elements of interactive video productions to be utilized by the National Museum of the United States Army (NMUSA).

2. Extent of obligation. The Government is obligated only to the extent of authorized purchases/calls actually made under the BPA. This agreement may be terminated upon 30 days written notice by either party.

3. Purchase limitation. This BPA is limited to $500,000 in total for all work over the entire period of performance. The dollar limit for each “Call” is limited to $250.000.

4. Period of performance. The Period of Performance under this BPA is established from: 24 Sep 2018 to 23 Sep 2023 (5 years)

5. Prices. Prices to the government are in accordance with the priced labor rates on the Bid Schedule submitted by the contractor and approved by the contracting officer. Prices for all work to the government shall be as low (or lower) than those charged to the vendor’s most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment.

6. Individuals authorized to purchase under the BPA. Both Defense Media Activity (DMA) and Army Multimedia & Visual Information Directorate (AMVID) Production Acquisition Division (PAD) Contracting Officers are authorized to issue calls against the BPA.

7. Requirements Coordination. The Project Officer will coordinate the most appropriate medium (meeting, tele-con, etc.) possible for all parties involved in order to accurately define the requirement. This will allow time for all parties to fully understand the requirement and allow the contractor to better prepare a firm price proposal for each requirement. Once the requirements are determined, then a “Call Order” can be place against the BPA (with funding) to satisfy the production requirements, invoice and payments.

8. Delivery tickets. All shipments under the agreement, shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

i. Name of supplier.

ii. BPA number.

iii. Call Order Number

iv. Dates of Performance

v. Itemized list of products furnished.

vi. Quantity, unit price, and extension of each item, less applicable discounts

vii. Date of delivery or shipment.

viii. Point of contact information of supplier representative.

9. Invoices. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

10. Status Report (MSR): Should an order take longer than 30 days to complete, the contractor shall submit a Status Report (SR) to the Project Officer in Microsoft Word format. At a minimum, the report shall detail the status of the production(s). The report should detail major accomplishments during the month, problems/resolutions, issues/mitigation plan and recommendations. The report shall detail work planned for the subsequent reporting period. The Project Officer will certify the report.