Attachment 1_PWS Lodging_Final.pdf

Ver. July 2023

PERFORMANCE WORK STATEMENT (PWS)

FOR

G Co. 189 AVN AT Lodging Services

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Lodging Services, as defined in this PWS.

1.2 Background: Lodging is required to be provided to G Co. 189 AVN members from 7 April 24 to 22 April 24 (checkout on 22 April) in support of training requirements.

1.3 Period of Performance (PoP):

AT Dates Lodging Nights Nights Number of Rooms

Total Room Nights Required

08-22 APR 07-22 APR 2024 15 12 180

1.4 General Information:

1.4.1 Place and Performance of Services: The lodging facility(s) shall be located with 10 driving miles of 1921 SE TURNER RD. SALEM, OR 97302. The contractor shall be prepared to provide services 24 hours a day, 7 days a week, except on recognized US holidays.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall, as needed, perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth

1.4.3.6 Independence Day: July 4th

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): A Quality Control Plan is not required to be submitted by the contractor. Quality control will be verified through the Performance Requirements Summary (PRS) and the Quality Assurance Surveillance Plan (QASP).

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.7 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR or Unit Representative, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.8 Identification of Contractor Employees: The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities.

1.4.9 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.10 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The PRS Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CM Contract Manager COOP Continuity of Operations Planning COMSEC Computer Security DoD Department of Defense FAR Federal Acquisition Regulation FW Fighter Wing GFP/M/E/S Government Furnished Property/Material/Equipment/Services IT Information Technology KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Lodging: The Contractor shall provide clean and smoke double occupancy hotel/motel rooms in accordance with industry standards, and DOD Lodging Adequacy Standards, Sections 4-5 (attachment 4) at the discretion of the Services Superintendent or the Government Representative/Contracting Officer.

5.2 Assignment of quarters/rooms: The Government Representative/Contracting Officer shall document the names of personnel on a roster and will submit to the contractor. Personnel shall not be lodged under this contract unless they are listed on the roster. The roster will indicate if personnel are entitled to single or double occupancy. The Government Representative/Contracting Officer will submit cancelations no less than 24 hours’ prior to check in at no charge to the government. If a cancelation is not processed with 24 hours’ notice, or if there is a no-show, the government is responsible to pay for one day of lodging and the contractor will cancel the member’s reservation at the request of the Government Representative/Contracting Officer. The contractor will report all no shows to the Government Representative/Contracting Officer within one business day after close of scheduled lodging.

5.2.1 Check in Procedures: The (Hotel/Motel Property) must provide a check in/out service on a 24-hour basis, 7 days a week with the exception of the federal holidays listed at 1.4.2. The front desk will verify all unit personnel via valid identification (Military ID, Driver’s License, Passport, etc.) against the roster, and retrieve the members’ personal credit card payment for incidental charges. Contractor shall not rely on wear of military uniform as an indicator of military status or authorization to receive lodging under this contract. The Government is ONLY responsible for payment under this contract for members on the roster. The government shall not be responsible for payment of accommodations provided to any individual that checks into a property without being listed on the final roster or previously communicated in writing by the Government Representative or Contracting Officer. Any military member who requests lodging who is not listed in the Call Sheet or previously communicated in writing by government shall be responsible for standard room rates and any applicable taxes.

5.3.2. Liability/Miscellaneous Service: The government will not be responsible for any miscellaneous charges/damages incurred by travelers. The contractor shall explain to each service member that miscellaneous charges (such as late check-outs, telephone charges, pay-per-view movies, room service, meals, smoking in the facility, damage charges, etc.) are not covered by this contract and will be charged to and paid by the individuals personal credit card. The contractor shall provide information to the travelers on services available that are not inclusive.

5.4 Security: The contractor will ensure a safe and crime free environment.

5.4.1 Lodging security: The rooms shall be secured and access limited to occupants, cleaning staff, and management in case of emergencies. All entrance doors to these rooms shall have interior security locks, either deadbolt or any other government approved lock. Each room occupant shall be provided with a room key. All room doors shall be accessed from inside the building. Rooms are not to be accessible from the building exterior.

5.4.2 Building security: All doors for main building entrances shall have controlled secured access. Each parking lot shall be equipped with adequate lighting for safety of the members and their belongings.

5.4.3 Unit has the right to disqualify properties that do not meet their security requirements.

Security requirements are based on historical police reports and criminal activity. Therefore, properties shall be in a low crime area and free of drugs.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandator y or

Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar Defense Federal Acquisition

Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/curr ent/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelre g.cfm

DoD Lodging Adequacy Standards

12/18/2020 Mandator y

ILP_LODGING_ADEQUACY_STANDARDS.PDF

(defense.gov)

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/do dm

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common

Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/d odi/

DoD 5400.11-R

Department of Defense Privacy Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/d odm/ DoDD 8140.01

Cyberspace Workforce Management

10/05/2020 odd/

DoD 8570.01-M

Information Assurance Workforce Improvement

Program

12/19/2005 (Change 4:

11/10/2015) odm/

DoD 5220.22-M 02/28/2006 (Change 2:

05/18/2016) odm/ https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars https://media.defense.gov/2022/Jul/07/2003031296/-1/-1/0/ILP_LODGING_ADEQUACY_STANDARDS.PDF https://media.defense.gov/2022/Jul/07/2003031296/-1/-1/0/ILP_LODGING_ADEQUACY_STANDARDS.PDF http://www.esd.whs.mil/Directives/issuances/dodm http://www.esd.whs.mil/Directives/issuances/dodm https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/

National Industrial Security Program Operating Manual

(NISPOM)

AFPD 17-1

Information Dominance Governance and Management

04/12/2016 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

AFMAN 17-1301

Computer Security

(COMPUSEC)

02/12/2020 https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

AFI 10-701

Operations Security 7/24/2019 (Change 1:

06/09/2020) https://www.e-publishing.af.mil/Product- Index/#/?view=pubs&orgID=10141&catID=1& series=-1&modID=449&tabID=131

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective Performance Standard Acceptable Quality Levels

(AQL)

Surveillance

Method / By Whom

PWS

Paragraph

5.3.1 Living

Space

Double rooms shall occupy no less than two people.

Double rooms shall also contain two standard sized beds. Roll away beds and pullout sofas cannot be considered as double occupancy rooms.

100% AQL. Random Sampling by the Government.

PWS

Paragraph

5.3.2 Standards

Additionally all room shall meet the minimum standards outlined in the PWS section 5.0 and in accordance with the DoD Lodging adequacy standards sections 4-5

90% AQL. Guests will be asked to rate their stay. Any complaints that the contractor failed to meet the standards outlined in this PWS will be logged. If more than 10% of guests lodge complaints, the contractor may received a negative past performance evaluation.

Random Sampling by the Government.