SOW_116OSSIN_-_Final.docx

STATEMENT OF WORK ACCESS CONTROL SYSTEM

BUILDING 2078 ROOM 144

ROBINS AFB, GA

1. SCOPE OF WORK:

The contractor shall provide all personnel, equipment, tools, materials, supervision, incidentals and any other items and services necessary to provide and install the access control system as defined in this Statement of Work (SOW) at Robins AFB, Building 2078. The access control system must provide access control to the exterior door. All security system materials and accessories will be installed in accordance with industry standards and manufacturer’s recommendations. All changes and modifications to project by either contractor or customer shall be in writing and submitted to 116 ACW Contracting on the appropriate forms, prior to any changes being made. A project manager shall be assigned and available to 116ACW Contracting and the customer, and will be able to answer all questions concerning this installation in a timely fashion. Work must be performed in a manner that limits as much as possible any disruptions to the normal day-to-day operations. This project will be a COMPLETE replacement of current system.

2. SPECIFIC TASKS:

A. For each facility, the contractor shall:

· Supply and replace the current alarm panel junction boxes as needed

· Programming for the Access Level as well as Time Zone for all doors. Use a communication gateway that can communicate with locks at various user planned times, including 10 seconds to 24 hours.

· Programming an emergency button to lock exterior door in the event of a lock down, and returning to normal operations.

· Supply and update software for the Access Control System

· Use locks that utilize current Military CAC cards as a means of secure entry using Dual Validation (prox and Pin) as well as commonly used proximity cards.

· Ensure 110v power is accessible for Access Control panels

· System has to be capable of reading the CAC cards with or without the magnetic stripe

· System needs to be capable of locking all of the exterior doors expediently & capable of being opened quickly

· Intrusion Detection Systems (IDS) shall be compatible and fully integrate with 78th Air Base Wing Security Forces Squadron equipment.

B. For the facility, the contractor shall provide:

· 1 Ea Access Software License

· 1 Ea Entry Access CAC Enabled keypad/Reader

· 1 Ea 128 bit encryption alarm panel

· 3 Ea Motion detection sensors

· 1 Ea door sensor

· 1 Ea BMS (Balances Magnetic Switch)

· 1 Ea HD Camera (enough Cat 5/Fiber line ~200ft)

· 1 Ea White noise generator/speaker over conference room

· 1 Ea Emergency button

· 1 Ea Module power disruption/battery back up

· Batteries for power disruption/battery back up as applicable

· 2 Ea Alarm Panel Junction boxes or as many as required

· Any miscellaneous hardware to facilitate installation

3. ACCESSORIES AND INCIDENTALS

Contractor shall provide all incidentals necessary for the security system.

4. WARRANTIES

The contractor shall guarantee all materials and workmanship for a period of one year from the date of project completion and shall within that period correct all defects in materials/workmanship within twenty four (24) hours of being notified. Correction of all defects under this warranty shall be at the expense of the contractor.

5. MAINTENANCE/SERVICE:

The contractor shall provide a one year service plan to begin after the one year warranty mentioned in section 4. The cost of the service plan will be priced separately as an option.

6. SUBMITTALS

Submit Operations and Maintenance Data, including maintenance procedures, recommended maintenance materials and suggested schedule of maintenance.

7. QUALITY ASSURANCE

The government will inspect all work performed by the contractor. Work performance shall be deemed satisfactory and acceptable to the government when the Contracting Officer Representative (COR) declares the project satisfactory. The government will document all inspections. Contractor shall provide proof of manufacturers and installer qualifications. The COR will also perform specific technical or administrative functions on contracts. All contracting actions and/or correspondence should be forwarded to the Contracting Officer.

8. ENVIROMENTAL REQUIREMENTS

The contractor shall perform all work in accordance with federal, state, and local environmental regulations (including maintenance of Materials Safety Data Sheets (MSDS’s) IAW EPA regulations and criteria so as to minimize pollution, exploitation, and degradation of natural resources. The contractor shall use non-hazardous materials when possible. The contractor shall perform all work in accordance with industrial, environmental, and OSHA standards.

9. CLEAN UP

· The contractor shall furnish and maintain barricades, warning signs, and waste containers on the government job site and ensure equipment is secured at the end of each workday.

· Clean and vacuum carpet surfaces. Ensure entire project area is left in a vacuum-clean condition.

· All packing, wrapping and packaging materials shall also be removed from the project area. All debris, refuse and trash shall be removed from the site.

· The contractor shall ensure a clean job site at end of each work day.

· Upon completion the buildings shall be returned to a final clean professional appearance.

10. PROJECT MATERIALS PROTECTION

Do not use protective materials that will leave any type of residual print, outline or imaging on floors or carpet.

11. MAINTENANCE INSTRUCTIONS

Contractor shall conduct a demonstration of proper maintenance procedures for the installed equipment. The demonstration shall be conducted in the presence of the 116 ACW Contracting Officer and the end user, unless otherwise determined that the end user be the only attendee. Demonstration shall include manufacturers recommended schedule and procedures.

12. HOURS OF OPERATION

Normal duty hours are from 7:00 Am to 5:30 PM, Monday through Friday, except on government holidays. Contractor should coordinate work with 116ACW Special Security Officer (POC will be provided at the time of award)

Government Holidays:

New Year’s Day: 1 January Martin Luther King, Jr.’s Birthday: Third Monday in January President’s Day: Third Monday in February Memorial Day: Last Monday in May Independence Day: 4 July Labor Day: First Monday in September Columbus Day: First Monday in October Veteran’s Day: 11 November Thanksgiving Day: Third Thursday in November Christmas Day: 25 December

13. DAMAGES

The contractor shall take precautions to prevent damage to government property. The contractor shall repair or replace damaged items at no additional cost to the government.

14. INSPECTION AND ACCEPTANCE

A designated representative shall perform inspection and acceptance of all work at regular intervals as required and upon final completion of this project. All discrepancies identified during inspections shall be corrected prior to final payment.

15. GOVERNMENT FURNISHED SERVICES: The Government shall provide utilities (water and electricity) and emergency, fire and Security Police response.

16. TRAFFIC REGULATIONS: Contractor employees shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor’s personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones, except hands-free phones, is prohibited while driving on the military installation.

17. SECURITY REQUIREMENTS: The Government reserves the right to deny access at any time, for any reason.

· Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by 78th Air Base Wing Security Forces Pass and Identification (ID) Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, United States Air Force (USAF), and local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

· The Contractor will coordinate with the Authorized Government Representative (AGR) on all security issues and to gain access to the base and all areas necessary to execute this service.

· The Contractor shall ensure that all employees, suppliers, and subcontractors and their employees comply with established security procedures for entering the installation and its facilities, including special security procedures for entry to restricted or controlled areas.

· All prospective contractors MUST be U.S. citizens or MUST have established and maintain legal residence in the U.S., and be authorized by the US government to work in the United States (i.e. Green card, worker authorization, etc.). All prospective contractors MUST have at least one form of US government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the installation. Security Forces (SF) will review any questionable identification documents for determination as to whether or not said identification is authorized for access to the installation.

· All personnel, vehicles and property are subject to search upon entering or exiting the installation, or at any point while on the installation. Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities.

· The Government will not be held liable for any delays or breach of contract caused by refusal of the Security Forces to allow entry.

· Photography and recording is not allowed except for official use and by permit only. Photographs will be reviewed by the Special Security Officer to ensure sensitive and/or classified information is not revealed.

· The Contractor shall not post to company websites, publications, newsletters or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the AGR as applicable.

· Because observation of events, operations, physical changes, etc. may reveal National Security Information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.) Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data or information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

· Tactics, techniques and procedures, work schedules, increases, change, or decreases in work/deployment frequency of government personnel or vehicles; specialized equipment orders, deliveries, shipments, etc. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others.