W912JF25Q1513_Combined Synopsis-Solicitation_RTI Lodging.pdf

1.0 This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are not being requested, and a written solicitation will not be issued. This requirement is a brand-name/sole-source requirement being procured under FAR Parts 12 and 13. Interested parties my submit a quote for the government to consider, however, please review the limited sources justification before submission.

1.1. The combined synopsis is issued as a Request for Quotation (RFQ) under solicitation number :

W912JF25Q1513.

1.2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 (17 JAN 2025).

1.3. Small Business Set-Aside: Not a Small Business Set-Aside. Applicable Size Standard is $40M (

1.4. NAICS Code: 721110

1.5. Product or Service Code (PSC): V231

1.6. Posting Date: 17 MARCH 2025

1.7. Response Date: 21 MARCH 2025

1.8. Contracting Office: USPFO AR P&C, Camp Joseph T. Robinson, B7100 North Little Rock, Arkansas 72199

1.9. Government Points of Contact: Contracting Officer: Mark C. White mark.c.white20.civ@army.mil

1.10. Line item number(s) and items, quantities, and units of measure

01 11B30 ALC PH2 Billeting 24March2025 thru 08APR2025 36 PAX x 15 nights 02 11C30 ALC PH2 PH3 Billeting 24March thru 08APR2025 18 PAX x 25 nights 03 11B30 ALC PH2 Billeting 22April thru 07May2025 36 PAX x 15 nights 04 11B30 ALC PH2 Billeting 12May thru 27May2025 36 PAX x 15 nights 05 11C30 ALC PH2 PH3 Billeting 12May thru 06Jun2025 18 PAX x 25 nights 06 11B30 ALC PH2 Billeting 15July thru 30July2025 36 PAX x 15 nights 07 11C30 ALC PH2 PH3 Billeting 15July thru 09Aug2025 18 PAX x 25 nights 08 25B30 ALC PH2 PH3 Billeting 17July thru 15Aug2025 48 PAX x 29 nights 09 11B30 ALC PH2 Billeting 14Aug thru 29Aug2025 36 PAX x 15 nights 10 11C30 ALC PH2 PH3 Billeting 14Aug thru 08Sep2025 18 PAX x 25 nights 11 25B40 SLC PH2 PH3 Billeting 27Aug thru 25Sep2025 32 PAX x 29 nights 12 11B30 ALC PH2 Billeting 10Sep thru 25Sep2025 36 PAX x 15 nights

1.11. Description of requirements for the services to be acquired:

On-post (Camp Joseph T. Robinson, NLR Arkansas) lodging for Arkansas Army National Guard students attending Military Occupational Specialty (MOS) training at the 233rd Regional Training Institute (RTI) of the AR ARNG located on CTJR. On-post lodging is a requirement for attendance at RTI Courses.

1.12. Date(s) and place(s) of delivery and acceptance and FOB point:

24March thru 0May2025. Refer to paragraph 1.10 for additional details.

1.13. Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, and addendum applies to this acquisition.

1.14. Offerors shall include a completed copy of 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services with its quote.

1.15. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services applies to this acquisition.

1.16. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. See clause below, in full text, for list of additional applicable clauses.

1.17. Additional contract provisions and clauses are applicable and included below.

1.18. Defense Priorities and Allocations Systems (DPAS) Rating: Not rated.

***Addendum to FAR 52.212-1***

2.0 QUOTE SUBMISSION INSTRUCTIONS

2.1 Submission Due Date. The offeror must ensure its quote, in its entirety, reaches the required destination before the date and time set for closing of the solicitation. The submission due date for this solicitation is 14 MARCH 2025 at 03:00 PM (local time).

2.2 Late Proposals. The lateness rules for submitted quotes are outlined in FAR 52.212-1 "Instructions to Offerors-Commercial Products and Commercial Services," and are incorporated into this solicitation.

2.3 Submission. The quote submitted in response to this solicitation shall be formatted as stated below and furnished electronically to the Contracting Officer (KO), Mark White, mark.c.white20.civ@army.mil.

2.4 Quote Compliance. The Government must have received from the offeror a fully compliant quote.

The quote is compliant when it conforms to all of the requirements, terms, and conditions of the solicitation, including the Statement of Work.

2.5 Quote Acceptance. The contractor shall make a clear statement in the quote as to the expiration date of the quote and the stated expiration date shall be valid for all proposed subcontractors as well.

2.5.1 FAR 52.212-1(c) is hereby tailored for this solicitation: The contractor shall specify a quote acceptance period in the Quote Summary of not less than 10 days from the date of the solicitation closing. This date may be extended by mutual agreement.

2.6 Quote Retention. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful quotes.

2.7 Single Quote Submission. FAR 52.212-1 is hereby tailored to remove subparagraph (e), which does not apply to this solicitation.

2.7.1 Offerors are limited to submitting one quote with one approach to meeting all the requirements of this solicitation.

2.7.2 Quotes that contain alternative terms and conditions will be considered as taking exception to the requirements of the solicitation.

3.0 QUOTE FORMAT

3.1 This section provides guidance to the offeror for preparing a quote in response to the solicitation. The offeror’s quote shall include all data and information required by this solicitation and submitted in accordance with these instructions. Any contract resulting from this effort shall be required to meet United States Government regulations and statutory requirements. In addition, the offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation.

3.2 The quote submitted in response to the solicitation shall be formatted as stated below and furnished as stated herein.

3.2.1 The acceptable electronic formats for quotes shall be compatible with MS Office 365, specifically MS Word and MS Excel; PDF format is acceptable for the Technical quote and price narrative.

3.2.2 All quote volumes shall be labeled with the solicitation number W912JF25Q1513, as well as the name, address, and telephone number of the Offeror.

3.2.3 All volumes shall be electronic files and not be password protected.

3.3 Offerors shall scan all files for computer viruses prior to submission to the Government.

3.4 Quotes may not include classified information. All quotes shall be at the UNCLASSIFIED level. Every submission must be properly identified and marked with the proper security classification.

4.0 QUOTE DOCUMENTS

4.1 Quotes shall be clear and concise and include sufficient detail for effective evaluation. The offeror shall not simply rephrase or restate the Government’s requirements but shall provide convincing rationale to address how the offeror intends to meet those requirements. The offeror should assume the Government has no prior knowledge of its capabilities and experience. The Government will base its evaluation on the information presented in the offeror’s quote in response to this solicitation, except as stated in the past performance evaluation section.

CLIN Description Period of Performance

Quantity Unit Price

Extended Price

0001 11B30 ALC

PH2 Billetting

24March2025 thru

08APR2025

36 PAX x 15 nights

0002 11C30 ALC

PH2 PH3

Billeting

24March thru

08APR2025

18 PAX x 25 nights

0012 11B30 ALC

PH2 Billeting

10Sep thru 25Sep2025

36 PAX x 15 nights

5.0 EVALUATION FACTORS FOR AWARD

Award will be made based on price and other factors as shown below. The Offeror’s pricing will be evaluated for fair and reasonableness using FAR 13.106-3(2) and to ensure all documentation required below is provided and complete. The pricing provided shall be submitted in Microsoft Excel format and include all cell formulas. Please ensure there are no protected/locked cells. Offeror is required to submit a pricing breakdown for the base and options required for this acquisition. The excel shall also be accompanied with a narrative that details the offeror’s methodology as necessary.

Other factors-Each factor will be evaluated as Acceptable or Unacceptable:

1- Capability to provide on-post unaccompanied housing at Camp Joseph T. Robinson in North Little Rock, Arkansas 72199. If this capability is not readily known by the government, quoter shall provide a capability statement to explain their solution for acceptability by the government.