Amendment 01 - Questions and Answers with Updates.pdf

Amendment 01

The purpose of this amendment is to address questions regarding Solicitation W912JF24R002 and provide updates to the Solicitation and the Performance Work Statement. Updates are annotated below.

Solicitation

Page 2 paragraph 1.12 has been updated to correct the hours of work and the location of performance.

Section 4, Table 1, Volume 3, Past Performance is updated form “not to exceed 6 pages” to “not to exceed 10 pages”.

Performance Work Statement

Page 9 paragraph 1.4.15 changed the to read that a contractor's phase-in period will begin on the contract start date.

Questions and Answers

1. Are the vendors allowed to facilitate training virtually for the duration of contract?

Please see Attachment 1 - Performance Work Statement paragraph 1.4.1, 1.4.1.1, 1.4.1.2

2. Is this a new requirement?

No – the current contract/task order is: GS02F094AA/W912JF19F0017 – Citadel Federal Solutions LLC.

3. How many FTE/Positions?

Each offeror should propose a labor mix they deem appropriate to accomplish the desired outcomes of the Performance Work Statement (PWS). The Government is not specifying the number of full-time equivalents.

4. Any clearance requirements?

Please see Attachment 1 - Performance Work Statement paragraph 1.4.5.; 1.4.5.1;

1.4.5.1.1; 1.4.5.6

5. Any facility clearance requirements?

Please see Attachment 1 - Performance Work Statement paragraph 1.4.5

6. In the PWS Page 1 Paragraph 1.4.1 states the hours are 0730 - 1630. This conflicts with the hours identified in the Solicitation Document on Page 2 of 28, Paragraph 1.12. Which is correct?

The hours stated in the PWS (0730 – 1630) are correct.

7. In the PWS Page 1 Paragraph 1.4.1 identifies the location of work as Trenton Hall, Building #1403. This conflicts with the hours identified in the Solicitation Document on Page 2 of 28, Paragraph 1.12. Which is correct?

The location of work is Trenton Hall

8. In the PWS Page 1 Paragraph 1.4.1 identifies the location of work as PEC Training Division, Building #1403. This conflicts with the hours identified in the Solicitation Document on Page 2 of 28, Paragraph 1.12. Which is correct?

The location of work is Trenton Hall

9. In the PWS Page 1 Paragraph 1.4.1 provides the definition of key personnel. There is no further information in this document on key positions, the requirement for, or the qualifications and experience of key personnel. Which positions on this contract are considered key and what qualifications and experience do they require?

In accordance with paragraph 11.0 'Key Personnel' are not a separate evaluation factor in this solicitation. The information provided in paragraph 2.1.4 is informational.

10. Is there an incumbent supporting this contract or is this new work?

The current contract/task order is: GS02F094AA/W912JF19F0017. Citadel Federal Solutions LLC is the Contractor.

11. How many Government workspaces will be provided at the Government on-site location?

The Government will coordinate with the Contractor to provide the necessary workspaces required to accomplish the desired outcomes of the Performance Work Statement (PWS).

12. Will the Government please authorize the submission of just a CPARS instead of both CPARS and a Past Performance Questionnaire?

Yes

13. In the Solicitation Paragraph 11.3.1 / Evaluation - This section requires us to provide resumes, certifications, credentials, and other documentation to demonstrate organizational capability and experience. We are assuming that the extent of the information requested will not be considered as part of the 10 pages authorized for the Technical Volume. Is this assumption correct?

14. Since resumes, certifications, and credentials are required, will the Government please provide the expected labor categories, number of personnel, and certification, credential, and experience required?

Resumes, certifications, and credentials are requested in paragraph 11.3.1 only if their submission demonstrates and supports evaluation of the offeror's organizational capability and experience in providing Army Training Requirements and Resources System (ATRRS) support services. Please review FAR provision 52.222.42. Each offeror should propose a labor mix they deem appropriate to accomplish the desired outcomes of the Performance Work Statement (PWS). The Government is not specifying the number of full-time equivalents.

15. PWS 1.4.12 states contractor Travel is not required. PWS 1.4.8 Post Award Conference/Periodic Progress Meetings requires the contractor to attend any post award conference convened by the KO. Additionally, PWS 1.4.8 requires contractor to attend an unspecified quantity of meetings with the KO, COR and other Government personnel.

Furthermore, PWS 1.4.8 requires contractor attendance at these meetings shall be at no additional cost to the Government. Will the government permit contractor to virtually attend these meetings?

16. PWS 1.4.15 Phase-In / Phase-Out Periods requires contractor to have personnel on board, during the 30-day phase in/ phase out periods to become familiar with performance requirements in order to commence full performance of services on the contract start date.

Will the government please rephrase PWS 1.4.15 concerning the usage of the words "on the contract start date" because as worded the contractor is required to perform during the phase in period which as written occurs prior to the "contract start date."

PWS 1.4.15 changed the to read that a contractor's phase-in period will begin on the contract start date.

17. PWS 1.4.15 Phase-In / Phase-Out Periods requires contractor to have personnel on board, during the 30-day phase in/ phase out periods to become familiar with performance requirements in order to commence full performance of services on the contract start date.

Will the government please verify if the commencement of contractor personnel participation during the Phase-In / Phase-Out period requires contactor personnel as a precondition to have been issued a CAC card as defined by PWS 1.4.5.1; to have completed the (HSPD)-12 as defined by PWS 1.4.5.1.1; or instead if contractor personnel may begin participation during the Phase In / Phase Out period while simultaneously participating in the process to completed the PWS 1.4.5.1 and 1.4.5.1.1 requirements?

The requirements of PWS paragraph 1.4.5.1 and 1.4.5.1.1 may be conducted simultaneously with phase-in activities at contract start.

18. The solicitation requires non-supervisory Wage Grade personnel. Will the Government please designate specific key personnel positions to include expected labor categories, number of personnel, and certification, credential, and experience required for which resumes and other certifications are required?

Each offeror should propose a labor mix they deem appropriate to accomplish the desired outcomes of the Performance Work Statement (PWS). In accordance with paragraph

11.0 'Key Personnel' are not a separate evaluation factor in this solicitation. The information provided in paragraph 2.1.4 is informational. Resumes, certifications, and credentials are requested in paragraph 11.3.1 only if their submission demonstrates and supports evaluation of the offeror's organizational capability and experience in providing Army Training Requirements and Resources System (ATRRS) support services. Please review FAR provision 52.222.42.

19. The page limit in Table 1 is specified as 2 pages per reference not to exceed 6 pages. 7.1 states the offeror shall submit information for at least three but no more than five recent contract past performance references. Will the government please increase the page limit in Table 1 to correspond with the 5 past performances authorized by 7.1?

Table 1 has been updated to 10 pages to align with paragraph 7.1 language.

20. The Volume 4 instructions in 8.0 require the submission of electronic spreadsheet files. Will the government please provide the electronic spreadsheet file for contractor data entry?

The Government does not have a spreadsheet template for this solicitation. An offeror has the latitude to develop their price proposal within the guidelines of paragraph/section 8.0.

21. The solicitation authorizes Telework. Will the government please confirm Telework may be performed by contractor personnel using contractor provided computers, and if that is prohibited, will the government please provide government provided laptops to use to connect to government systems during Telework?

Yes, telework may be performed by contractor personnel using contractor provided computers.

Combined Synopsis/Solicitation W912JF24R0002

1.0 This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

1.1. The combined synopsis is issued as a Request for Proposal (RFP) under solicitation number: W912JF-24-R-

1.2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-01 (14 November 2023).

1.3. Veteran Owned Service-Disabled Small Business Set-Aside: 100%; Applicable Size Standard is $34M.

1.4. NAICS Code: 561311

1.5. Product or Service Code (PSC): R699

1.6. Posting Date: 28 November 2023

1.7. Response Date: 31 December 2023

1.8. Contracting Office: Arkansas Army National Guard Purchasing and Contracting, B7100 Camp Joseph T.

Robinson, North Little Rock, Arkansas 72199

1.9. Government Points of Contact: Contracting Officer: SMSgt Travis Jaworski travis.jaworski@us.af.mil; and Contract Specialist: Ralph Grinnell ralph.d.grinnell.civ@army.mil. Questions shall be submitted in writing via email to Travis Jaworski and Ralph Grinnell no later than 11 December 2023 7:00 AM CT.

1.10. Line-item number(s) and items, quantities, and units of measure (include option(s), if applicable):

CLIN # DESCRIPTION QTY UNIT

BASE YEAR:

CLIN 0001 ATRRS Support Services - Base 12 Months

OPTION YEAR 1:

CLIN 1001 ATRRS Support Services OY 1 12 Months

OPTION YEAR 2:

CLIN 2001 ATRRS Support Services OY 2 12 Months

OPTION YEAR 3:

CLIN 3001 ATRRS Support Services OY 3 12 Months

OPTION YEAR 4:

CLIN 4001 ATRRS Support Services OY 4 12 Months

1.11. Description of requirements for the services to be acquired:

This requirement provides Army Training Requirements and Resource System support services for the National Guard Professional Education Center. The service to be provided will ensure the schoolhouse fulfills mailto:travis.jaworski@us.af.mil mailto:ralph.d.grinnell.civ@army.mil all the ATRRS requirements according to The Army School System (TASS) Training Management Life Cycle and follows the policy and guidance as received from the National Guard Bureau.

1.12. Date(s) and place(s) of delivery and acceptance and FOB point:

Base Year: 1 April 2024 thru 31 March 2025 Option Year 1: 1 April 2025 thru 31 March 2026 Option Year 2: 1 April 2026 thru 31 March 2027 Option Year 3: 1 April 2027 thru 31 March 2028 Option Year 4: 1 April 2028 thru 31 March 2029

The contractor shall provide services between the core work hours of 0730 and 1630 Monday through Friday, unless specified otherwise. Performance shall be at the Army National Guard (ARNG) Professional Education Center (PEC), Trenton Hall Building #1403, Camp Joseph T. Robinson, North Little Rock, Arkansas.

See the attached PWS for complete information.

1.13. Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, and addendum applies to this acquisition.

1.14. Offerors shall include a completed copy of 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services with its proposal.

1.15. FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services applies to this acquisition.

1.16. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. See clause below, in full text, for list of additional applicable clauses.

1.17. Additional contract provisions and clauses are applicable and included below.

1.18. Defense Priorities and Allocations Systems (DPAS) Rating: Not rated.

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show— https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items https://www.acquisition.gov/far/part-4#FAR_Subpart_4_10 unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1) (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

https://assist.dla.mil/

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

***Addendum to FAR 52.212-1***

2.0 PROPOSAL SUBMISSION INSTRUCTIONS

https://assist.dla.mil/ https://assist.dla.mil/feedback mailto:assisthelp@dla.mil https://www.acquisition.gov/far/part-32#FAR_Subpart_32_11 http://www.sam.gov/ http://www.sam.gov/

2.1 Submission Due Date. The offeror must ensure its proposal, in its entirety, reaches the required destination before the date and time set for closing of the solicitation. The submission due date for this solicitation is 31 December 2023 at 07:00 AM (local time).

2.2 Late Proposals. The lateness rules for submitted proposals are outlined in FAR 52.212-1 "Instructions to Offerors-Commercial Products and Commercial Services," and are incorporated into this solicitation.

2.3 Submission. The proposal submitted in response to this solicitation shall be formatted as stated below and furnished electronically to the Contracting Officer, SMSgt Travis Jaworski travis.jaworski@us.af.mil and Contract Specialist: Ralph Grinnell ralph.d.grinnell.civ@army.mil . The proposal shall only be submitted as described.

2.4 Proposal Compliance. The Government must have received from the offeror a fully compliant proposal.

The proposal is compliant when it conforms to all of the requirements, terms, and conditions of the solicitation, including the Performance Work Statement (PWS).

2.5 Proposal Acceptance. The contractor shall make a clear statement in the proposal as to the expiration date of the proposal and the stated expiration date shall be valid for all proposed subcontractors as well.

2.5.1 FAR 52.212-1(c) is hereby tailored for this solicitation: The contractor shall specify a proposal acceptance period in the Proposal Summary of not less than 90 days from the date of the solicitation closing. This date may be extended by mutual agreement.

2.6 Proposal Retention. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals/quotes.

2.7 Single Proposal Submission. FAR 52.212-1 is hereby tailored to remove subparagraph (e), which does not apply to this solicitation.

2.7.1 Offerors are limited to submitting one proposal with one approach to meeting all the requirements of this solicitation.

2.7.2 Proposals that contain alternative terms and conditions will be considered as taking exception to the requirements of the solicitation.

2.8 Optional Proprietary and Restrictive Markings

2.8.1 Mark the title page with the following legend:

“This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of -- or in connection with -- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [offeror shall insert numbers or other identification of sheets]” and

2.8.2 Mark each sheet of data it wishes to restrict with the following legend:

“Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

3.0 PROPOSAL FORMAT

3.1 This section provides guidance to the offeror for preparing a proposal in response to the solicitation. The offeror’s proposal shall include all data and information required by this solicitation and submitted in accordance with these instructions. Any contract resulting from this effort shall be required to meet United States Government regulations and statutory requirements. In addition, the offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation.

3.2 The proposal submitted in response to the solicitation shall be formatted as stated below and furnished as stated herein.

3.2.1 The acceptable electronic formats for proposals/quotes shall be compatible with MS Office 2013, specifically MS Word and MS Excel; PDF format is acceptable for the technical proposal and price narrative. The price proposal must be in MS Excel format.

3.2.2 Minimum type size shall be 12-point Times New Roman standard font with single spacing (not to exceed 46 lines per page). Typesetting, font compression, or other techniques to reduce character size or spacing are not permitted and are considered a deliberate attempt to circumvent the page limitations. Prohibited techniques include setting the paragraph line spacing, a feature of MS Word, “exactly at 12-point.”

3.2.3 All proposal volumes shall be labeled with the solicitation number W912JF-24-R-0002, as well as the name, address, and telephone number of the Offeror.

3.2.4 All volumes shall be electronic files and not be password protected.

3.3 Offerors shall scan all files for computer viruses prior to submission to the Government.

3.4 Proposals may not include classified information. All proposals shall be at the UNCLASSIFIED level.

Every submission must be properly identified and marked with the proper security classification.

4.0 PROPOSAL CONTENT AND ORGANIZATION

4.1 The offeror shall prepare the proposal as set forth in Table 1, Proposal Organization Table and Table 2, Proposal file Name Matrix. The completion and submission to the Government of documents identified in Table 1, Proposal Organization Table, shall constitute an offer and shall indicate the offeror’s unconditional consent to the terms and conditions of the solicitation.

4.2 The proposal shall not contain citations for, or active links to live Internet sites or pages. All linked information shall be contained within the electronic proposal. Any linked information that is not contained in the proposal will not be accepted.

4.3 Each volume shall be written or presented on a standalone basis. Information required for proposal evaluation that is not found in its designated volume or presentation will be assumed to have been omitted from the proposal and will not be considered.

4.4 Pages that exceed the required page limitations set forth in Table 1, Proposal Organization Table, will not be evaluated by the Government. A cover page, table of contents, and acronym list shall be included in each volume and will not be included in any applicable page limits.

TABLE 1 PROPOSAL ORGANIZATION TABLE

VOLUME SECTION TITLE COPIES PAGE LIMIT

Cover Letter – Not Evaluated

Proposal Summary – Not Evaluated

Organizational Conflict of Interest (OCI) – Not Evaluated

1 – electronic Unlimited

2 Factor 1: Technical Capability 1 – electronic 10 pages

Factor 2: Past Performance 1 – electronic Up to 2 pages per reference;

not to exceed 10 pages.

(Past performance, PWS, and SOWs do not count towards the page limit)

4 Factor 3: Price Proposal 1 – electronic Unlimited

4.5 All electronic files must be submitted using the file names in Table 2, Proposal File Name matrix, below.

TABLE 2 PROPOSAL FILE NAME MATRIX

Volume Volume Name File Name Contents

1 Proposal Summary (Offeror Name) – Proposal Summary.docx Offeror’s Proposal Summary

2 Technical Capability (Offeror Name) – Technical Capability.docx Offeror’s Technical Capability

3 Past Performance (Offeror Name) – Past Performance).docx Offeror’s Past Performance

4 Price Proposal (Offeror Name) – Price Narrative.docx Offeror’s Price Narrative

(Offeror Name) – Price Proposal.xlsx Offeror’s Price Proposal

Spreadsheet

5.0 PROPOSAL DOCUMENTS

5.1 Proposals shall be clear and concise and include sufficient detail for effective evaluation. The offeror shall not simply rephrase or restate the Government’s requirements but shall provide convincing rationale to address how the offeror intends to meet those requirements. The offeror should assume the Government has no prior knowledge of its capabilities and experience. The Government will base its evaluation on the information presented in the offeror’s proposal in response to this solicitation, except as stated in the past performance evaluation section.

5.2 Proposals/Quotes shall be structured in accordance with the Contract Line-Item Number (CLIN) structure set forth in the solicitation.

5.3 PROPOSAL SUMMARY, Volume 1, shall include:

• Solicitation No. W912JF-24-R-0002

• Date submitted

• Offeror’s name

• Offeror’s address, CAGE code, and UEIDs

• Offeror contact information for proposal POC(s)

• All proposed subcontractor(s) (as applicable)

• Address, CAGE code, and UEIDs for each proposed subcontractor

• Proposal Acceptance Period

• OCI Plan or negative affirmation

5.4 Signature Actions/offeror Fill-Ins. Offerors shall submit a copy of all completed fill-ins for provisions and clauses requiring contractor provided information, and (if applicable) a signed copy of all amendments to the solicitation. System for Award Management (SAM) certifications need not be separately submitted; however, all offerors must be successfully registered and valid in SAM prior to award.

5.5 Where certifications and approved systems are required for an offeror, if the proposal is being submitted by a Joint Venture, certifications and approved systems for the principals (partners) of the joint venture will be considered as valid for that offeror providing the necessary documentation from all principals (partners) is provided with the proposal.

5.6 Joint Venture (JV): To be recognized as a JV and eligible for award, the membership arrangements of the JV must be identified and the company relationships fully disclosed in the offeror's proposal IAW FAR

9.603. A copy of the agreement establishing the JV must contain the signatures of all of the members comprising the JV.

5.7 Statement of Acknowledgement. A statement specifying the extent of agreement with all terms, conditions, and provisions of the RFP, and a statement of agreement to furnish and deliver the supplies or perform services set forth in the RFP in consideration for offeror’s proposed price(s) set opposite each supply. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the Contracting Officer to reject the proposal from further consideration in the source selection process.

5.8 Assumptions. The offeror shall consolidate and identify all offeror's generated "assumptions" contained anywhere in the proposal. Also, the offeror shall include a statement that none of the "assumptions" contradict or take exception to any terms, conditions, or requirements of the solicitation. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the KO to reject the proposal from further consideration in the source selection process.

6.0 TECHNICAL CAPABILITY, Volume 2, shall include:

6.1 The Technical Capability section of the proposal shall present relevant information articulating the offeror’s proposed approach to meeting the PWS requirements. This section shall clearly demonstrate the offeror’s understanding of the PWS requirements by providing a clear description of the offeror’s proposed approach to performing the work. The offeror’s description should include a clear description of all processes and procedures employed. Offerors shall provide relevant experience (for this purpose, experience refers to what an offeror has done, not how well it was accomplished) in performing the proposed processes and procedures. The offeror shall provide any experience they have with ATRRS specifically or comparable course management systems (i.e., Navy, Air Force, Coast Guard systems).

This section shall not include any pricing data. The offeror’s proposal information will be evaluated to assess the risk that the offeror will timely meet contract requirements.

7.0 PAST PERFORMANCE, Volume 3, shall include:

7.1 The offeror shall submit information for at least three but no more than five recent contract past performance references that were performed by the offeror as the prime contractor or key sub-contractor, which the offeror considers to have relevance to the subject requirement. These may include foreign, federal, state, local and private industry contracts.

7.1.1 While the Government may elect to consider data obtained from internal and external sources other than the proposal, the burden of providing thorough and complete past performance information remains with the offeror. It is the offeror's responsibility to submit detailed and complete information so the Government may evaluate its Past Performance.

7.2 The Government does not assume the duty to search for data to cure problems it finds in proposals.

7.3 The below instructions are provided to advise offerors as to the information required by the Government to assess the contractor's Recent and Relevant past performance. Since this information constitutes a basis of the Government's review, it is imperative that the offeror present its past performance in a clear and complete manner.

7.3.1 Failure to provide the information requested below may result in an assessment that the offeror does not possess a record of Recent and Relevant past performance.

7.3.2 Recent contracts are those performed within three years of the date of issuance of this solicitation.

7.3.3 Relevant contracts are those comparable in scope and magnitude of effort and complexity to the PWS requirement(s).

7.3.4 The offeror shall provide and discuss any experience they have working with the ATRRS system specifically or a comparable systems (i.e., Navy, Air Force, Coast Guard systems).

7.3.5 Contract Information: The offeror's proposal shall substantiate what distinct effort was required and actually performed under each of the contract(s) included in the proposal.

7.3.6 For each Contract(s) submitted, provide the following information:

• Prime Contractor name and address;

• Contract Number (and delivery/contract number if applicable);

• Contract Type;

• Total Value of the Contract (beginning & ending value);

• Delivery or Performance Schedule;

• Contract period of performance;

• Government or private industry contracting activity address, telephone number and e-mail;

• Procuring Contracting Officers (PCO) and/or Contract Specialist's name, or point of contact for private industry entity responsible for signing or administering the Contract, telephone number and e-mail;

• Government (DCMA) or private industry administrative contracting officer (ACO), contracting officer’s representative (COR), performance certifier, and/or quality assurance representative (QAR), name, telephone number and email;

• Specify the Government or Contractor Point(s) of Contact for which the Questionnaire was sent, and provide the date(s) it was sent;

7.3.7 Provide a description of the work performed by the offeror, which shall include a narrative describing the similarities between (1) the relevant work performed under the PWS requirements of the offeror's cited contract(s) and (2) the PWS requirements identified in section 5.0 of the PWS.

7.3.8 If the proposed Contract was issued under or in connection with a related written instrument (e.g. IDIQ, BOA, BPA, FSS) and the details of the distinct effort actually performed needed to establish relevancy on the proposed contract are further defined within the terms and conditions (e.g. statement of work) of that related written instrument, provide that information and any other information necessary to establish this instrument's relationship to the proposed contract. (These documents can be submitted as stand-alone attachments with the proposal).

7.3.9 The offeror may also be evaluated based on other internal Government or private source information. The Government may utilize the Contract Performance and Rating System (CPARS) to search for recent and relevant offeror performance and ratings.

7.4 The Government will conduct an in-depth evaluation of all recent performance information to determine how closely the services performed under those contracts relate to the management and technical requirement(s). Consideration will be given to similar service, similar complexity of the effort, breadth and depth of skills, similar contract scope and type, and schedule. In addition, consideration will be given to any quality awards or certifications that indicate the offeror has a high-quality process for developing and producing the products or services required by this acquisition.

7.5 The offeror may provide a copy of its most recent CPARS evaluation, if applicable, showing the overall rating(s) for each of the past performance references provided in the proposal.

7.6 Past Performance Questionnaire. A past performance questionnaire is provided in Attachment 03. For each past performance effort/contract submitted by the offeror, the offeror shall send a copy of the past performance questionnaire directly to the appropriate [Government] contracting activity and/or technical representative responsible for the past/current contract. The offeror shall request that these individuals complete the questionnaire and forward it electronically directly to the Contracting Officer SMSgt Travis Jaworski travis.jaworski@us.af.mil; and Contract Specialist: Ralph Grinnell ralph.d.grinnell.civ@army.mil as soon as possible and prior to the solicitation closing date with the subject heading “PAST PERFORMANCE INFORMATION FOR W912JF-24-R-0002 [Offeror name].

8.0 PRICE, Volume 4, shall include:

8.1 Price Proposal Format.

8.1.1 Electronic spreadsheet files (Workbooks) shall be sent in MS Excel 2013 compatible format, and include all formulas, functions, macros, computations, or equations used to compute the proposed amounts. There can be no cell references to data or files which are not included in the Price Volume. For each Workbook, all Rows, Columns, Cells and Worksheets must be Visible (object.Visible=True). Zero height/Zero width rows/columns in Worksheets are not acceptable. Worksheet cells formatted with the Font color equal to the Fill color are unacceptable. Workbooks or Worksheets shall not be password protected. Print image files or pictures (for example a picture of an Excel spreadsheet embedded in a word document) or files containing only values are not acceptable.

8.1.2 Supporting narrative, including Basis of Estimate (BOE) sheets, shall be provided in files that are MS Excel 2013 or MS Word 2013 compatible. BOEs may not be submitted as pictures. Text or spreadsheets used as supporting rationale within a BOE may not be included as a picture.

8.1.3 Under no circumstances is price information and documentation to be included elsewhere in the proposal.

8.2 The price proposal shall contain:

8.2.1 The offeror shall submit data substantiating the price proposed to complete the requirements identified in the solicitation. The offeror’s price proposal shall contain sufficient factual information to establish that the proposed price is reasonable and complete. The offeror shall submit a narrative BOE to substantiate the price proposal.

8.2.2 The offeror shall provide. The total price for each CLIN in the solicitation. Include a complete list of all labor categories and the direct hourly rate for each labor category.

8.2.3 Subcontractor Price Submission. Subcontractor price proposal information should be submitted and included as part of the prime offeror’s proposal submission. In the event that a subcontractor declines to provide complete price proposal to the offeror, that subcontractor’s proposal information may be submitted by the subcontractor directly to the Government using the same submission instructions noted above. Such submissions shall arrive at or prior to the due date for proposals/quotes noted on the front page of this solicitation.

8.2.4 Reserved

8.2.5

9.0 ORGANIZATIONAL CONFLICT OF INTEREST

9.1 The provisions of FAR 9.5, OCI, apply to any award under this solicitation. Potential offerors should review their current and planned participation in any other Government contracts, subcontracts, consulting, or teaming arrangements where they may be in a position of actual or perceived bias or unfair competitive advantage. A common example with the potential for OCI is where an entity performs work both as a system contractor/subcontractor and as a Government support contractor for Government offices involved in supporting program efforts or related programs.

9.2 All offerors shall make a preliminary disclosure to the PCO, at the time of its proposal, of any Organizational Conflict of Interest (OCI) issues it has identified or provide an affirmative statement that the offeror does not have an Organizational Conflict of Interest (OCI) as it applies to this solicitation.

9.2.1 An offeror failing to submit an OCI plan that it is later determined should have been submitted, could cause the proposal to be rejected and no longer be considered for award.

Offerors shall include in its plan where its employees are located and the total of employees in the location(s).

9.3 Offerors should disclose any potential OCI situations to the PCO as soon as identified including prior to proposal submission. The disclosure should include the facts and an analysis of the actual or perceived conflict and a recommended approach(s) to neutralize or mitigate the potential conflict. The preferred approach to potential conflicts is to negate/obviate the conflict. Mitigation is considered only if it is not practical to negate/obviate the conflict. The PCO will promptly respond to resolve any potential conflicts.

10.0 Award. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

11.0 EVALUATION FACTORS FOR AWARD

11.1 The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered in accordance with the procedures at FAR 13.106 as incorporated at FAR 12.6. The following factors shall be used to evaluate offers:

11.1.1 Technical Capability

11.1.2 Past Performance

11.1.3 Price

11.2 Basis for Award

11.2.1 The Government intends to award a single Firm-Fixed Price (FFP) Contract as a result of this solicitation.

11.2.2 Per FAR 9.103, the contract will be placed only with an offeror that the Contracting Officer determines to be responsible, that is, those who can satisfactorily perform the necessary tasks and deliver the required services on time. Prospective offerors, in order to qualify as sources for this acquisition, must be able to demonstrate that they meet standards of responsibility set forth in FAR 9.104. In addition, the Government may assess the offeror’s financial ability to meet the solicitation requirements. No award can be made to an offeror who has been determined to be not responsible by the Contracting Officer.

11.2.3 Consistency. Each section of the offeror’s proposal shall be consistent within the proposal.

11.2.4 Completeness. The Government’s ability to evaluate a proposal may depend on the level of detail and supporting documentation provided. Insufficient supporting documentation or detail in a proposal may prevent the Government from evaluating a proposal.

11.2.5 The Government will assess the offeror’s proposal on three factors: (1) Technical Capability, (2) Past Performance and (3) Total Price (TP).

11.3 EVALUATION OF TECHNICAL CAPABILITY

11.3.1 Evaluation of this factor will assess the offeror's proposed approach and understanding of the requirements and risk of unsuccessful performance of the proposed approach to meeting the technical capability in accordance with PWS paragraph(s) 5.0. Capability is defined as the documented capability and experience to meet the requirements as specified in this solicitation and the attached Performance Work Statement (PWS). Offeror’s should provide resumes, certifications, credentials, and any other documentation to demonstrate organizational capability and experience in providing Army Training Requirements and Resources System (ATRRS) support services. Offerors who receive an “Unacceptable” Technical rating will be removed from further consideration for award.

11.3.2 The Government will utilize the table below in the evaluating the offeror’s technical capability and experience in meeting the requirements of the PWS.

11.4 EVALUATION OF PAST PERFORMANCE

11.4.1 Evaluation of Past Performance shall be in accordance with this plan utilizing the forms/questionnaires set forth in paragraphs 7.6 and 7.7 of this solicitation.

11.4.2 The evaluation of this factor will assess the risk of unsuccessful performance of the offeror’s proposed approach to performing efforts of a similar scope, magnitude, and complexity as the requirement described in the PWS.

11.4.3 The Government will evaluate the offeror’s past performance to determine the likelihood that the offeror will successfully perform the required effort described in the PWS.

11.4.4 Contracts submitted in the Past Performance section of the offeror's proposal will not be considered if the Government determines them to not be recent, not relevant, or lacking any credible past performance information. If the offeror does not have a record of Recent and Relevant past performance information the offeror will be rated as "Neutral,” which is neither favorable nor unfavorable.

11.4.5 The offeror may also be evaluated on past contract performance information utilizing internal Government or private source information and the Government reserves the right to use any information received as part of its evaluation.