Amendment 03 W912JF23R0026 26JUL2023 .pdf

Amendment 03

Combined Synopsis / Solicitation W912JF‐23‐R‐0026 Behavioral Health Services

The purpose of Amendment 03 is:

1. Update the Q&A document with questions and answers #2‐6.

2. Establish a cut‐off for the submission of questions as a result of extending the due date for the submission of offers in Amendment 02. The cut‐off for the submission of questions is July 28, 2023 at 3:00PM CDT. Refer to the Combined Synopsis Solicitation document for submission instructions.

Questions and Answers Document v.2 ‐ July 26, 2023

Question 1:

With reference to the 24/7/365 support, assessment, and referral services, is a crisis line sufficient to fulfill this requirement?

Answer 1:

Telephonic support and/or availability is expected during non‐business hours, but in person services are expected during business hours Monday‐Friday. Per the PWS weekend in‐person will be expected during required drill weekends / pre‐mobilizations tasks etc.

Question 2:

Contract Type: Could you kindly confirm whether this solicitation is for a personal or non‐personal contract? This information will help us tailor our proposal accordingly.

Answer 2: Non‐personal.

Question 3:

Clinical Criteria: Considering the diverse range of skills and education among Behavioral Health Specialists, we would greatly appreciate it if you could provide a clear definition of the specific clinical qualifications you are seeking for this contract. Understanding this in detail will help us identify the most suitable candidates for the requirements.

Answer 3:

Please see 1.4.7 Special Qualifications of PWS. Basically, they need to have at least a Master's degree in behavioral sciences. They need to be currently licensed to independently practice in the state of Arkansas for 2 or more years. Examples are LCSW, LMFT, LPC, Licensed Psychologist.

Question 4:

Hours of Operations: To better plan our resources and ensure the seamless delivery of services, could you please clarify the expected hours of operation for the awarded contract? Any information you can provide on this matter would be highly beneficial.

Answer 4:

Our duty hours are 0700‐1530 central time. There is some flexibility in this range. After‐hours crisis consultation, if conducted, will count towards their overall time. Compressed schedule is an option.

Question 5:

Credentialing Package: We currently have Behavioral Health Specialists on staff who are practicing clinicians. To ensure compliance with the solicitation's requirements, could you inform us if the expectation is for the awarded specialists to be practicing clinicians as well? If yes, we would appreciate receiving a list of documents that constitute the credentialing package, as this will allow us to prepare and compile the necessary credentials accordingly.

Answer 5:

Credentialing and privileging requirement is noticeably absent from the PWS. Please see 1.4.7 for licensing requirements.

Question 6:

Scope of Services: Section 3.0 of the solicitation appears to be requesting personnel and equipment, while the clinical section seems to focus solely on Behavioral Health services. We seek clarification on whether the scope of work includes additional items such as medical records and ancillary services. Understanding this distinction will help us better address the requirements in our proposal.

Answer 6:

Keeping medical records is an integral part of this contract. Example is documenting case management contacts in our electronic tracking system. Also, contacting community providers for records of care, faxing ROIs, receiving those records, and manually uploading into the Soldier's electronic medical record.

Ancillary services are required as well. For example, briefing a Soldier's commander on duty limitations.

Also, briefing a Company on primary/secondary prevention topics. Ancillary services will be conducted predominantly in‐person. Regarding 3.0, I see no reference to equipment needed from contractor.