W912JF18R00060002_-_Amendment.pdf

W912JF18R0006

0011172532

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this amendment is to schedule a site visit on August 2, 2018 - modification to 52.212-1.

2. A spreadsheet of questions and answ ers is posted.

3. Add Clause 52.207-3 -- Right of First Refusal of Employment

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Jul-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912JF18R0006

X 9B. DATED (SEE ITEM 11)

10-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Jul-2018

CODE

USP&FO ARKANSAS

USP&FO P&C BUILDING 7100

NORTH LITTLE ROCK AR 72199-9600

W912JF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

52.207-3 RIGHT OF FIRST REFUSAL OF EMPLOYMENT (MAY 2006)

(a) The Contractor shall give Government personnel who have been or will be adversely affected or separated as a result of award of this contract the right of first refusal for employment openings under the contract in positions for which they are qualified, if that employment is consistent with post-Government employment conflict of interest standards.

(b) Within 10 days after contract award, the Contracting Officer will provide to the Contractor a list of all Government personnel who have been or will be adversely affected or separated as a result of award of this contract.

(c) The Contractor shall report to the Contracting Officer the names of individuals identified on the list who are hired within 90 days after contract performance begins. This report shall be forwarded within 120 days after contract performance begins.

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (July 2013)

1. Paragraph (c) is changed to read: Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm until 90 days after the solicitation closing date.

2. Paragraph (d) is deleted.

3. Paragraph (e) is deleted.

B. Proposal Submittal, Questions, Pre-proposal Conference & Site Visit.

1. The Solicitation/Price, Technical, and Past Performance in 3 volumes comprising the offerors complete “proposal” for the subject services shall be submitted prior to the closing date and time identified in block 8 of the SF 1449. All volumes (proposal) shall be submitted to the below address/addressee:

USP&FO for Arkansas – P&C Attn: Edward L. Porter PO Box 003, Bldg. 7100 Camp Joseph T. Robinson North Little Rock, AR 72199

2. Electronic submissions via email or fax will not be accepted. Offers shall be mailed through a commercial/Government carrier or hand carried.

3. The sole point of contact responsible for supplying additional information and answering all questions is the Contracting Officer. Address all questions or concerns the offeror may have to the Contracting Officer, Edward Porter, edward.l.porter.civ@mail.mil . All questions regarding this solicitation shall be submitted in writing via e m a i l . No questions will be answered via the telephone. The deadline for the submittal of all questions and/or comments is 5 days pior to the closing of the soliciation at 3:00 P.M. Local Time, (U.S.

Central Time Zone). Questions received after the date and time above may not receive a response. Response will be provided as an amendment to the RFP and will be posted to the FedBizOps website @ www.fbo.gov.

4. There will be a site visit for this solicitation at the National Guard Professional Education Center

(PEC) -Militia Hall, Room 227A, Camp Joseph T Robinson, North Little Rock, Arkansas, 72199 on August 2, 2018. The event will begin at 1300 and end at 1530. Participants must be present and signed in no later than 1310 on August 2, 2018 in order to participate. Please send emails of interest along to Kevin Truslow @ kevin.c.truslow.civ@mail.mil NLT August 1, 2018. Please include your company's CAGE Code and DUNS Number. Please refer any question to Kevin Truslow @ kevin.c.truslow.civ@mail.mil or 501-212-4400.

C. General Instructions

1. The selection of a source for award purposes will be conducted utilizing the Tradeoff Process in the Best

Value Continuum source selection procedures as delineated in FAR Part 15.101-1 and FAR Part 13.106-2.

Offers will be evaluated using the criteria under Addendum to FAR 52.212-2, Evaluation-Commercial Items in this solicitation. Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement (PWS), and contract type.

3. The Government intends to award one contract consisting of a Base Year and four Option years as a result of this solicitation. As set forth in FAR Clause 52.212-1(g), the Government intends to evaluate proposals and award a contract without discussions/negotiation with the offeror. Therefore, the offeror’s initial proposal should contain its best terms from a technical and price standpoint. The Government reserves the right to conduct discussions/negotiations if the Contracting Officer later determines them to be necessary. The government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.

4. Instructions outlined in paragraph D below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. Documents for this solicitation are available on the FedBizOps website at www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The Contracting Officer shall ensure offerors are debriefed, if requested, in accordance with FAR 15.505 and FAR 15.506, as applicable. The Contracting Officer shall document the debriefing(s) provided to offeror(s). At the request of the Contracting Officer, members of the Source Selection Evaluation Board may participate in debriefings to offerors.

9. All proposal preparation cost will be the sole responsibility of the offeror. The Government will not reimburse any firm for their proposal preparation cost.

D. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of three (3) separate volumes: Volume 1- Technical, Volume 2- Past Performance, Volume 3 - Solicitation and Price

2. Proposal Format

(a) Offerors shall submit an original and the number of copies listed in Table 1 below of their proposal. The proposals shall be organized into three (3) volumes. Each volume of the proposal shall be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet shall be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. All text shall be single spaced and printed black on white paper 8.5 x 11 inches (Black and white requirement does not apply to graphics, photos, etc. Company stationary and logos are acceptable). Foldout pages for charts, tables, graphs or diagrams must not exceed 11 x 17 inches. Foldout pages must fold entirely into the volume and each foldout shall count as two pages. Printing shall be easily readable (minimum 12-point). All text pages shall be oriented in portrait and in single column format. Landscape orientation is acceptable for tables and/or charts. Page numbers, company logos, and headers and footers may be outside the page margins and are not bound by the 12-point requirement. Tables and Graphs may use no less than 9-point font. All pages shall have a 1” margin. All pages shall be numbered to include text pages, and tabular and graphic material. If the front and back of pages are used and contain information they will be numbered and count against the total page limitations. Cross-references should be utilized to preclude unnecessary duplication of data between sections.

(b) Page limitations shown in Table 1will be treated as maximums; if exceeded the Contracting

Officer will remove the excess pages prior to the evaluation. Removed pages will not be read or evaluated. The following are excluded from countable pages/page limitations listed in Table 1:

• Title page

• Tables of contents and indices

• List of figures, tables, and illustrations

• Glossaries, acronyms, and definitions

• Dividers and tabs

• Cross reference tables

• Past performance questionnaires

• Past Performance Roadmap

• Release of subcontractor past performance information sheets

• Joint venture, teaming and/or partnering agreements

• Confidentiality agreements

• Letters of consent, intent or commitment

(c) In addition to submitting hard copies of the proposals, digital copies (soft copies) shall be provided on CD-ROM disk in Microsoft Word, PowerPoint, Excel or Adobe pdf format as outlined in Table 1.

The file name shall be “Company Name – Initial” for the first submission. The file name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. In the event of a disagreement between the contents for the hard and soft copies, the hard copy will take precedence as the offeror’s intended proposal.

(d) The offeror’s proposal shall be marked and handled as “Source Selection Information” in accordance with FAR 3.104-4. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall --

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed -- in whole or in part -- for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of -- or in connection with -- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

E. Proposal Content

1. All information shall be confined to the appropriate volumes. The Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. No pricing information is to be presented in any part of the proposal outside of the Price Proposal in Volume III. Each file of the proposal shall include a Table of Contents. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

The Offeror shall submit its written proposal in accordance with the following information broken down by volume:

Table 1

Content/Title

Hard

Copies

Page Count Limits

Electronic Copies* Volume

I.

Technical

Original

2 copies

Sub-factor 1: Organizational Structure Plan/Key Personnel Staffing, 25 pages

CD ROM , 1 disk

Sub-factor 2: Management Plans, 30 Pages Sub-factor 3: Experience, 10 pages

II.

Past Performance Original

2 copies

Maximum of 5 Relevant Contract references;

2 pages per contract reference; 10 pages

CD ROM , 1 disk

III.

Solicitation and

Price 2**

Unlimited CD ROM , 1 disk

*All electronic copies are 1 **Original signed and 1 copy

a. Volume I – Technical Volume

(1) Technical

(i) The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Acceptability Evaluation factors defined in Addendum to FAR 52.212-2, Evaluation – Commercial Items. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable.

Offerors shall assume that the Government has no prior knowledge of their business and experience, and will base its evaluation on the information presented in the offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(ii) The technical factor consists of three evaluation sub-factors. The contractor’s technical proposal shall address and include each of the sub-factors as tabbed, titled and listed below.

Tab A1, Sub-factor 1: Organizational Structure Plan/Key Personnel Staffing.

a. Organizational Structure, provide an organizational line and block chart from top-level management to and including first-line supervisors.

b. Show chain of command and coordinating lines of communication for each of the major functional areas.

c. Explain the management techniques or procedures to be utilized to accomplish the basic functions of planning, increasing staff to match workload for events, organizing, and controlling each function depicted in the organizational structure, to include the proposed interface between functional areas for project management and administration.

d. Key Personnel Staffing: The offeror shall address its criteria for key personnel (i.e., manager and alternate manager and other key managers or supervisors identified in the organizational structure). For each applicable key position identified, the offeror shall provide the following information: job description, category of employment (full-time or part-time); and demonstrate how key personnel qualifications will enable performance of contract requirements.

Resumes for specific personnel are not requested or desired.

Tab A2, Sub-factor 2: Management Plans.

a. Government-Furnished Property (GFP). The offeror shall describe in detail the controls, methods, and procedures it will utilize to ensure accountability, maintenance, and necessary protection of government furnished property.

b. Contractor-Furnished Property (CFP). The offeror shall identify all contractor-furnished property, to include equipment, supplies and material it intends to provide to meet the requirements of the performance work statement and the major functional area(s) where it would be used. The offeror shall describe in detail the controls, methods, and procedures it will utilize to ensure accountability, maintenance, and necessary protection of contractor furnished property. The listing of proposed CFP, and low dollar, non-depreciable property does not need to be extensive, but should be in sufficient detail to demonstrate a firm understanding of the supplies and materials required for performance.

c. Safety and Accident Prevention. Discuss plans and procedures for the implementation of, and compliance with, a safety program for all operations required by the PWS. Include in the proposed narrative plans and procedures for an accident prevention program and fire prevention program. You are not required to submit a complete or final plan for safety and accident prevention.

Tab A3, Sub-factor 3: Experience.

a. The offeror shall address its experience in providing Food Service Operations commensurate with the PWS to the government. If some services will be provided through a subcontractor agreement, also include the subcontractors’ experience in performing the service they will provide in their subcontract (ensure compliance with FAR clause 52.219-14, Limitations on Subcontracting).

b. Include the total length of time offeror has been in business. State the length of time that your business has been extensively involved in providing Food Service Operations commensurate with the PWS.

c. Describe major customers, typical business arrangements, contracts or agreements.

Indicate clearly if typical business performed for customers is for Food Service Operations commensurate with the PWS.

d. Indicate the dollar value of contracts or agreements and indicate how many customers are typically served in a standard length of time, i.e. week, month or a year.

b. Volume II – Past Performance Volume

(1) Tab A – Past Performance

(i) The Offeror shall provide information for not more than 10 and not less than 3 recent, relevant contract efforts. The information provided shall contain at a minimum the following:

- Title of effort;

- Contract number;

- Delivery/TO number;

- Contract type;

- Awarded cost;

- Funded value;

- Contractor name, CAGE and DUNS numbers;

- Contracting activity name and address;

- Primary Customer Point of Contact (who you did the work for ) name, telephone number, facsimile number, and e-mail address:

- Federal Government Contracting Officer Representative (if applicable) name, telephone number, facsimile number, and e-mail address; and,

- Performance Period inclusive of options, whether they were exercised or not.

- Identification of your role in this acquisition (e.g., prime contractor, major subcontractor, subcontractor, supplier, etc.).

- Provide a narrative describing how the work performed is relevant to the requirements of this solicitation. This descriptive information counts against the page count limitations.

(ii) Contracts do not have to be contracts with the government only. Information is required for the Offeror and should be provided for any proposed critical on-site subcontractor, joint venture or teaming partners whose participation or work would exceed 20% of the proposed price under the resulting contract.

(iii) Recent is defined as those contracts currently being performed and/or completed within the last (3) three years.

(iv) A relevant contract is defined as that of the same or similar scope, magnitude, and complexity as the work identified in the PWS and has an annual dollar value of at least $100,000 with performance of at least 12 months. Contracts/task orders that are more closely aligned with the effort under this procurement will be more favorably evaluated.

(v) Offerors shall include written consent of all teaming partners and subcontractors to allow the government to address the partner’s/subcontractor’s past performance information with the Offeror.

(vi) Past Performance Questionnaire The offeror shall forward a copy of the attached Past Performance Questionnaire (Attachment 1 - Present/Past Performance Evaluation Questionnaire) to each of the organizations identified in paragraph (1) Tab A – Past Performance (i) above. The offeror shall forward a copy of the Past Performance Questionnaire to the Points of Contact (POC) responsible for monitoring performance under such contracts. Alternate POCs should be provided. The work performed as a subcontractor, or under a commercial contract will be accepted for evaluation. The POCs shall return the questionnaires directly to the Contracting Specialist at kevin.c.truslow.civ@mail.mil not later than the offer due date shown in block 8 of the SF1449. The government will not follow-up with questionnaire POCs to ensure timely submittal by the point of contact selected by the contractor. Any questionnaire not received by the date specified will not be reviewed or evaluated to support past performance confidence ratings.

Any questionnaires not returned directly to the Contracting Officer will not be reviewed and evaluated. Offerors are advised that in conducting the past performance assessment the Government will use data provided in the offeror's proposal, questionnaires, and data obtained independently from other sources. Since the Government may not necessarily interview all of the sources provided by the offerors, it is incumbent upon the offerors to explain the relevance of the data provided. Offerors are reminded that while the Government may elect to consider data obtained from other sources, the burden of providing the required information and demonstrating successful past performance rests with the offerors.

c. Volume III – Solicitation and Price

a) Tab A – Solicitation – Offerors are required to submit a completed SF 1449 (Solicitation, Offer and Award) (including acknowledgment of Amendments);

(i) The offeror is cautioned that the SF 1449 must contain an original signature in block

30 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 1449 and with 52.212-1(b) (9), Instruction to Offerors— Commercial Items. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(ii) Representation, Certifications, and Other Statements of Offerors – The offeror shall ensure that 52.212-3 Alt I is submitted thoroughly completed. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.sam.gov. If an offeror has not completed the annual representations and certifications electronically at the SAMS website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(b) Tab B – Price

(i) Completed SF 1449 and Section B- Offered Prices: Include base period and all option year periods. Offerors are required to complete firm fixed prices for each line item. All final monetary extensions shall be in whole dollars only. In the event of an error in extending prices unit prices will prevail.

(ii) Offerer will utilize Attachment 2 to provide the pricing proposal details.

Attachment 1 - Present/Past Performance Evaluation Questionnaire

Section A: Contractor Information (Prior to mailing / emailing, the contractor shall place their name on the top of each page of the questionnaire prior to forwarding to customer for completion).

Contractor’s name and address:

Point of Contact: _______________________________

Phone #: _____________________________________

Contract Number: ______________________________ Contract Type: __________

Project Title: __________________________________

Period of Performance: __________________________

Authorization is hereby granted to provide the information requested in Section B of this Questionnaire.

Signature and Title Date

Section B: Respondent Information (To be completed by Past Performance Evaluation respondents).

Respondent’s name and address:

Respondent’s name and title: _______________________________

Commercial Phone #: ___________________________

DSN Phone #: ________________________

FAX #: _________________________

Email: ___________________________

Contract Number: ______________________________ Contract Type: __________

(Government/Commercial)________________________

Project Title: __________________________________

Award Amount: ________________________________ Final Amount: ___________

Period of Performance: __________________________

Describe subcontracting involvement if any: ________________________________________

Please e-mail, or mail the completed questionnaire to, email is preferred:

USP&FO for Arkansas

ATTN: PFO-PC

Box 003 BLDG 7100 Attn: Kevin C. Truslow Camp Joseph T. Robinson North Little Rock, AR 72199-9600 kevin.c.truslow.civ@mail.mil

Performance Evaluation Instructions: When responding to the descriptive statements, select the letter, which most accurately describes the contractor’s performance or situation. If the contractor has no record of past performance relevant to a particular question, select “Neutral”.

E V S N M U

Exceptional/ High Confidence

Very Good / Significant Confidence

Satisfactory/ Confident

Neutral/ Unknown Confidence

Marginal/ Little Confidence

Unsatisfactory/ No Confidence

Performance met all contract requirements and exceeded many to the Government’s benefit.

Problems, if any were negligible and were resolved in a timely, highly effective manner

Performance met all contract requirements and exceeded some to the Government’s benefit. There were a few minor problems, which the contractor resolved in a timely, effective manner.

Performance met contract requirements.

There were some minor problems, and corrective actions taken by the contractor were satisfactory.

No record of past performance or the record is inconclusive.

Performance did not meet some contractual requirements.

There were problems, some of a serious nature, for which corrective action was only marginally effective.

Performance did not meet contractual requirements.

There were serious problems, and the contractor’s corrective actions were ineffective.

Evaluation of the Contractor’s Performance:

1. Technical Qualification/Experience: How well did the contractor:

a. Demonstrate knowledge and comply with applicable regulations and policies, such as TB MED 530, AR 30-22, DA PAM 30-22, AFI 48-116 and applicable state standards?

E V S N M U

b. Respond to wide variances in the headcount on short notice? E V S N M U

c. Maintain required cleanliness standards? E V S N M U

d. Comply with the contract menu requirements E V S N M U

e. Provide meals that satisfied the diners in terms of appearance, quality, portion size, and variety of choices? E V S N M U

2. Management Effectiveness: To what extent did the contract manager:

a. Handle staff integrity issues, personnel retention and personnel replacement? E V S N M U

b. Allow contract manager sufficient authority to make decisions or take actions during contract performance? E V S N M U

c. Ensure compliance with contract requirements and safety regulations? E V S N M U

e. Was the contract manager consistently available during contract performance? E V S N M U

f. Communicate and cooperate with Government personnel, the COR and the KO throughout the contract. E V S N M U

g. How would you rate the contractor’s overall management effectiveness? E V S N M U

3. Quality Control: To what extent did the contractor or contractor’s representive:

a. Adhere to responsiveness/timeliness relative to performance? E V S N M U

b. Solve contract performance problems without extensive guidance from Government counterparts? E V S N M U

c. Display initiative in meeting requirements? E V S N M U

d. Display responsiveness/timeliness relative to settling customer complaints? E V S N M U

e. Correct deficiencies in a timely manner and pursuant to their quality control procedures? E V S N M U

f. Effectively interface with the Government’s staff? E V S N M U

4. Timeliness

a. Did the contractor complete tasks / deliveries within the approved timeframes? E V S N M U

b. Did the contractor correct deficiencies in a timely manner pursuant to their quality control procedures? E V S N M U

c. Did the contractor identify problems as they occurred? E V S N M U

d. Did the contractor submit accurate reports on time? E V S N M U

e. Were the tasks required performed in a timely manner in accordance with the period of performance during the contract? E V S N M U

5. Customer Service

a. Was the Food Service Manager courteous and professional in addressing customer complaints? E V S N M U

b. Was the Food Service Manager courteous and professional in customer interactions? E V S N M U

c. Was the Food Service Staff courteous and professional in addressing customer complaints? E V S N M U

e. Was the Food Service Staff courteous and professional in customer interactions? E V S N M U

6. Briefly describe the contractor’s predominant STRENGTHS and/or WEAKNESSES:

Would you recommend to the government to award a similar contract to this contractor?

If no please provide reason/s why.

ONCE COMPLETED, THIS QUESTIONNAIRE WILL BE FOR THE CONTRACTING OFFICER’S

OFFICIAL USE ONLY.

Attachment 2 W912JF-18-P-0006 – PEC DFAC Pricing Sheet Estimated Hours Rate Per Hour Cost

Management

Shift Leaders

Dishwashers

General Labor

Total Direct Labor

Overhead

Cleaning Supplies

Other:

Proposal Base Year

Escalation Factor Option Year 1 Prior Year

Total for Each Option Year

Proposal Option Year 1

Year 2 Prior Year

Proposal Option Year 2

Year 3 Prior Year

Proposal Option Year 3

Year 4 Prior Year

Proposal Option Year 4

Item Number Description Cost 0001 Dining Attend / Food Service Base Year 0002 CMRA Base Year

1001 Dining Attend / Food Service 1st Year Option 1002 CMRA 1st Year Option 2001 Dining Attend / Food Service 2nd Year Option 2002 CMRA 2nd Year Option 3001 Dining Attend / Food Service 3rd Year Option 3002 CMRA 3rd Year Option 4001 Dining Attend / Food Service 4tht Year Option 4002 CMRA 4th Year Option

TOTAL PROPOSAL

(End of provision)

(End of Summary of Changes)