SOO_Voice Comms_ AASF_REV1.pdf

STATEMENT OF OBJECTIVES (SOO)

VOICE COMMUNICATIONS RETROFIT

MAINE ARMY NATIONAL GUARD

ARMY AVIATION SUPPORT FACILITY

BANGOR IAP, BANGOR, ME

1. REFERENCES:

1.1. Single Award (SA). This contract will be issued under Single Award.

1.2. Federal, State/Commonwealth, and Industry Standards. All applicable standards, including those that are not referenced or listed, constitute criteria for the design of this project.

2. PRECEDENCE: This Statement of Objectives (SOO) provides the desired outcomes for this project and, in case of conflicts, Federal Communications Commission (FCC) and Federal Aviation Administration (FAA) codes takes precedence over the requirements of other applicable specifications.

3. BACKGROUND AND PURPOSE: Site of the proposed work is at the Bangor International Airport, Army

Aviation Support Facility (AASF) - 167 Florida Ave., Bangor, ME 04401.

3.1. Background: The Army Aviation Support Facility (AASF) provides full-time support to Maine National Guard units and civil authorities that includes flight operations, safety, maintenance, standardization and training. The purpose of this project is to obtain professional design and installation services necessary to provide a new, fully integrated, complete and useable voice communications system.

3.2. Purpose: The AASF located at the Bangor International Airport (BIA) leverages a number of aircraft to support these activities that include UH-60 Black Hawk utility helicopters, HH-60 medical evacuation Black Hawk helicopters, UH-72 Lakota light utility helicopters and C-12 twin turboprop passenger/cargo aircraft. The existing voice communication network enables command and control through voice communications for fixed and mobile units. This project will retrofit Maine National Guard HF, VHF, and UHF voice communications capabilities at the Bangor Army Aviation Support Facility (AASF). The contractor shall furnish, install, and test radio equipment, cabling, antennas, and rack infrastructure within the operations centers and on the roof.

4. SCOPE: The scope of this project is to install, and test radio equipment, cabling, antennas, and rack infrastructure within the operations centers and on the roof. The contractor shall work with the project manager to gain an understanding of the current MEARNG communication network and desired objectives for a system refresh as well as provide a recommended design solution that satisfies project requirements including a list of associated deliverables.

5. PERFORMANCE OBJECTIVES: The work covered by this SOO consists of furnishing all plant, labor, equipment, appliances, travel, and materials in performing all necessary services.

5.1. Critical capability areas include development of a comprehensive list of requirements such as frequency bands, infrastructure specifications, and interoperability to include but not limited to the following:

5.1.1. Contractor shall work with the facility tenants to gain an understanding of the current AASF voice communications systems and desired objectives for this retrofit.

5.1.2. Contractor shall provide a recommended solution that satisfies project requirements including a list of associated deliverables with installation.

6. REQUIRED SERVICES: Critical capability areas include development of a comprehensive list of requirements such as frequency bands, cross-banding capability, infrastructure specifications, and interoperability to include but not limited to the following:

6.1. Procedures: Contractor shall work with the facility tenants to gain an understanding of the current

AASF voice communications systems and desired objectives for this retrofit.

6.2. Specifications:

6.2.1. The site has an existing rooftop antenna mount system currently in-place. The contractor shall be responsible for furnishing and installing HF, UHF, and VHF Low-Band cabling and antennae. The antennae shall consist of the following:

A. Antenna 118-137 MHZ VHF Air / Ground Communications

i. Rugged fiberglass design to withstand severe environmental conditions

ii. Antenna mount

iii. Cabling from roof to maintenance area

B. Antenna 135-225 MHZ VHF

i. Rugged fiberglass design to withstand severe environmental conditions

iii. Cabling from roof to operation center

C. Antenna 225-328 MHZ UHF

i. Rugged fiberglass design to withstand severe environmental conditions

D. Single Dipole Antenna FM 30-76 MHz Low Band Antenna

i. Heavy duty version providing additional mounting points for high ice & wind applications

6.2.2. The contractor shall furnish and install 1 Base Station Radio Ground to Air with the following:

a. 118-137 MHZ

b. Desktop microphone

c. 50-watt option

d. PC Programming cable

e. Programming Software

6.2.3. The contractor shall furnish and install a new 19” minimum standard rack for mounting radio equipment. This rack will have a rack ground bar installed.

6.2.3.1 This ground bar will be connected to the site master ground bar using a ground wire. All equipment mounted in the rack will be connected to the rack ground bar using #8 wire.

6.2.4. The contactor shall determine whether existing lightning protection and grounding is sufficient in accordance with Lightning protection shall meet UFC 3-575-01, Lightning and Static Electricity Protection Systems, and if necessary, upgrade or install such equipment.

6.2.5. The contractor shall furnish and install a rackmount 1500VA+ UPS to provide “clean” power to radios, amplifier and components, as well as to provide continued operation during brief power outages.

6.2.6. The contractor shall furnish and install all other components necessary for the operation of the system.

6.3. Bid Schedule and Contract Clauses: The Contractor shall prepare schedule that includes all required payment items. The Government retains responsibility for preparation of contract clauses.

6.4. Schedules and Completion:

6.4.1. Proposed Schedule: After completion of equipment installation, the contractor shall work with the project manager to ensure proper function of the system and interoperability.

Contractor shall provide a design solution that is executable and backed by technical expertise. The solution shall cover those aspects of the system that have the greatest potential impact on the successful operation of the system in terms of operability, integrity of communications, system quality, and support for a system that meets customer requirements and is compliant with Department of Defense (DoD) policies, guidelines and all applicable rules/regulations (FAA, FCC, etc).

6.4.2. Independent Technical Reviews (ITR): The customer shall perform an ITR during each phase of installation. This independent review will be documented in accordance with the requirements herein. Formal written comments shall be generated and annotated by the customer to indicate the intended corrective action if necessary. These corrected actions shall be incorporated into the final product (if applicable)

6.5. Performance Work Statement (PWS): The intent is to provide maximum flexibility for each offeror to propose an innovative development approach or solution. Offerors use the SOO as a basis for preparing their proposal. Offerors will propose a Statement of Work (SOW) or Performance Work Statement (PWS) and document deliverables. The successful offeror’s proposed SOW or PWS will be incorporated into the contract award. The basic, top-level objectives are provided herein. This approach gives potential offerors the flexibility to develop cost effective solutions with the opportunity to propose innovative alternatives that meet those objectives.

6.6. Site Visits, Meetings/Conferences, and Discussions:

6.6.1. Site Visits: Site visits will be conducted prior to commencement of work. The purpose of these visits are to observe and evaluate existing field conditions and to gather supplemental site data necessary for project accomplishment.

6.6.2. Meetings: Parties shall take notes and submit minutes to the Contracting Officer (KO) for all meetings, site visits, and conferences attended. Minutes will be prepared in typed form, signed by the Project Manager, and furnished to the KO within five calendar days after the meeting/conference for concurrence and distribution. A copy of each meeting, site visit, and conference minutes will be kept on file.

6.6.3. Discussions: Contractor shall provide a written record of all significant discussions and telephone conversations that the firm’s representatives participate in, on matters relative to this project.

6.7. Investigations and Permits: The Contractor will determine necessity of specific investigations and permits and will assist with filing, obtaining, and securing any necessary permits.

6.8. Government Furnished: The Government will furnish the following items for use by the contractor solely to accomplish the requirements supplied by this SOO, follow-on PWS and accompanying Exhibits.

6.9. Evaluations: Each offeror’s proposed SOW or PWS are required to be evaluated as critical elements in assessing the offeror’s understanding of both required services and the work effort required to accomplish them.

7. SUBMITTALS AND PERFORMANCE SCHEDULE:

7.1. Performance Periods and Submission Schedules: The anticipated performance period shall be 90 days from the contract award. Submittals may be required for approval of communication equipment as necessary.

7.2. Submittal Addresses:

CW4 Kevin Moncrieffe Camp Chamberlain Augusta, ME 04330

MAJ Dirck Storms USPFO-ME, Camp Keyes Augusta, ME 04330

8. AT / OPSEC REQUIREMENTS:

8.1. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES: This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s

Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

8.1.1. Contractor and all associated sub-contractor employees should have a form of ID that is compliant with the Real ID Act. State of Maine licenses or State IDs issued after 1 July 2019 may meet this requirement if said license or ID has a Real ID marker printed on the front.

After 1 October 2021, contractor and all associated sub-contractor employees without a Real ID Act compliant ID will not be able to obtain or renew a DBIDS card/pass and will not be allowed on base.

8.1.2. For more information on Real IDs, go to the following websites, https://www.maine.gov/sos/bmv/licenses/realid.html https://www.dhs.gov/real-id-frequently-asked-questions

8.1.3. Under no circumstances will contractor employees, associated sub-contractor employees, vendors, or visitors be allowed to transport or possess a firearm onto a Federal Government controlled installation, facility, or area.

8.2. FOR CONTRACTORS THAT DO NOT REQUIRE CAC, BUT REQUIRE ACCESS TO A DOD FACILITY AND/OR

INSTALLATION: Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative) or at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

8.3. AT LEVEL I TRAINING: All contractor employees, to include subcontractor employees, requiring access to a Government Installation, Facility, and/or Controlled Access area shall receive AT Level I awareness training prior to entering the Installation, Facility, and/or Area. The contractor must send a representative to the base Pre-Construction meeting where the representative will receive AT training from an installation / facility security member, the contractor representative must then brief all contractor / subcontractor employees that need access to the installation, facility, or area for the project.

9. REFERENCE DOCUMENTS / CODES:

9.1. Lightning protection shall meet UFC 3-575-01, Lightning and Static Electricity Protection Systems

10. EXHIBITS: None

A site visit will be held at the AASF on 27 July 2022 beginning at 1000 EST. All interested parties may attend with a limit of two (2) attendees per activity. Each individual must provide government issued identification.

Please fill out the attached security sheet with all attendees’ information and return it to leah.m.bennett11.civ@army.mil by 1300 EST on 18 July 2022.

http://www.maine.gov/sos/bmv/licenses/realid.html http://www.maine.gov/sos/bmv/licenses/realid.html http://www.dhs.gov/real mailto:leah.m.bennett11.civ@army.mil