PWS 2-130th FA Meals Ft Chaffee.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Catering Services – Topeka, KS

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Catering Services, as defined in this PWS.

1.1.1 Objectives This is a non-personnel service contract to provide catered meals for 2-130 FA BN attending field training at Fort Chaffee, AR. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.2 Background: The United States Property and Fiscal office (USPFO) for Kansas intends to establish a contract for the preparation, and delivery of catered meals to Fort Chaffee, AR. This contract will support 2-130 FA BN for breakfast and dinner meals while attending field training.

1.3 Period of Performance (PoP): The Period of Performance shall be 12 - 26 July 2025.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services for requested meals to support training. Requested meal delivery will be time set at 0600 for breakfast and 1700 for dinner. Performance shall be clearly defined and coordinated with the contractor prior to and during the award execution. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. Teleworking is not authorized.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Independence Day: July 4th

1.4.2.5 Labor Day

1.4.2.6 Columbus Day

1.4.2.7 Thanksgiving Day

1.4.2.8 Christmas Day: December 25th

1.4.3 Reserved

1.4.4 Reserved

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call, they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating any equipment used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Reserved

1.4.9 Contract Manager (CM): The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name, and the word “contractor” displayed.

1.4.10.1 Reserved

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero-tolerance policy and the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Reserved

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: All utilities in the facility will be available for the contractors’ use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Requirements: The contractor shall:

5.1 All work under this contract call shall conform to applicable industry standards, State and Federal health regulations, environmental regulations as well as military regulation and bulletins. Work not meeting these standards shall be corrected by the contractor at no additional cost to the Government.

5.2 Food Safety Responsibilities:

5.2.1 No person afflicted with, or a carrier of, a communicable disease shall be permitted in any room where products are prepared, manufactured, or otherwise handled. No person who has a discharging or infected wound, sore, or lesion on hands, arms, or other exposed portion of the body shall work in any capacity resulting in contact with the processing or handling of products, containers, or equipment used in the production of meals. Where health authorities require health certificates, said certificates shall be kept on file at the Contractors place of business and reviewed by the COR upon request. All personnel employed or subcontracted for by the Contractor shall receive appropriate training in proper food handling techniques and food protection principles and shall be cognizant of the danger of poor personal hygiene and unsanitary practices.

5.2.2 Cleanliness. All employees shall wash their hands before beginning work and upon returning to work after using restroom and or personal hygiene facilities, eating, smoking, or otherwise soiling their hands. They shall keep their hands clean and follow acceptable hygienic practices while on duty. Eating, expectorating, or use of tobacco in any form shall be prohibited in each room and vehicle where food products or supplies are prepared, stored, served or otherwise handled. Personnel shall not wear unsecured jewelry. All persons engaged in receiving, testing, processing, manufacturing, packing, or handling food products shall wear clean unstained clothing. Hair nets, headbands, caps, beard nets, or other effective hair restraints to effectively cover hair shall be worn so as to prevent contamination of food and food contact surfaces. Employees’ personal effects shall not be stored in food production or serving areas. Employees shall use gloves approved for food preparation.

5.2.3 Vehicles and preparation facilities shall be constructed and operated to protect contents from contamination or deterioration. Vehicles used for transporting food items shall be kept clean and in good repair.

5.2.4 The contractor will ensure there are proper hand-washing facilities available and supplies necessary for personal hygiene, to include soap, paper towels, and waste receptacles, at all times in sufficient quantity to accommodate the number of Contractor personnel using the facility.

5.2.5 The Contractor will ensure that all Contractor personnel preparing or serving catered or boxed meals are 18 years or older and have a food handler’s permit as required by the County or State Health Department.

5.2.6 Food shall be prepared, transported, maintained, and served in accordance with Army Regulation 40-657 Veterinary/Medical Food Safety, Quality Assurance, and Laboratory Service dated 01/21/2005, and TB MED 530 Tri-Service Food Code dated 03/01/2019. Copies of which are available online at https://armypubs.army.mil/

5.3 Reserved

5.4 Term of Contract

5.4.1 Meals: The contractor shall provide and deliver catered and/or boxed meals to 2-130 FA BN, Ft. Chaffee AR. The performance standard and requirements for these services include the following responsibilities:

5.4.1.1 Breakfast Meal Requirement. The breakfast meal shall, at a minimum, include the classes of foods and servings per person and should adhere to nutritional guidelines, according to DA PAM 30-22, Section 3-76 Menu service and menu standards, and recipes outlined at Choosemyplate.gov. Contractor shall provide alternate meals to meet the needs of soldiers who have special dietary needs in the kinds and quantities ordered by the Government.

5.4.1.2 Lunch, Dinner Requirement. The lunch, dinner and holiday meal shall, at a minimum, include the classes of foods and servings per person and should adhere to nutritional guidelines, according to DA PAM 30-22, Section 3-76 Menu service and menu standards, and recipes outlined at Choosemyplate.gov. Contractor shall provide alternate meals to meet the needs of soldiers who have special dietary needs in the kinds and quantities ordered by the Government.

5.4.1.3 Boxed Lunch Meal Requirement. According to DA PAM 30-22, Section 3-76 Menu service and menu standards, and recipes outlined at Choosemyplate.gov. Contractor shall provide alternate meals to meet the needs of soldiers who have special dietary needs in the kinds and quantities ordered by the Government. The boxed lunch meal, at a minimum, includes the following classes of foods and servings per person:

Note: Each portion will include 115g to 225g Carbohydrate per meal per soldier (10g of which is fiber) 23g to 45g Protein per meal per soldier; 6g to 40g Fat per meal per soldier to average 10% of total calorie per menu (at least 6g of which is omega fatty acid or linoleic acid; 3mg to 6mg of iron per meal per soldier. Meals should not be less than 850 calorie per soldier offered. (Carbohydrate 4 cal/g, Protein 4 cal/g, Fat 9 cal/g.

5.4.2 Coordination to include menu planning and selection, quantities ordered, time and place of delivery, shall be coordinated between the contractor and the ordering unit. Menu planning shall include meals for soldiers with special dietary needs, and it is the responsibility of the ordering unit to determine the nature of any special needs and order appropriate quantities of meals required to provide for these soldiers. The ordering POC may request from a Contractor specific information about the menu items offered as needed to make informed choices, including but not limited to use of ingredients related to common allergies or whether fruit, vegetables, or eggs supplies are fresh, frozen or canned. At no time shall the Contractor accept any changes that will exceed the authorized contract price per meal or the terms and conditions in the contract unless authorized by the Contracting Officer.

5.4.3 Quantities of meals ordered are generally based on preliminary estimates which are subject to change as the government’s requirement changes or becomes more certain. Projected dates of services to be performed are subject to change during the month. Three (3) day notice is the default minimum time frame to place meal orders or changes to be submitted to a Contractor from ordering points of contact, to include cancellation, decreases and increases to meal quantities required.

5.5 Delivery and Serving of Meals

5.5.1 All meals are to be prepared and delivered by the Contractor when catering services are requested at the full meal rate.

5.5.2 It is the responsibility of the unit to set up and serve the prepared meals to the soldiers.

5.5.3 Delivery: Meal delivery times shall be 0600 for breakfast and 1700 for dinner. The unit may alter the delivery time to the vendor based on training requirements. Time changes must be sent to the vendor no later than 3 days prior to the meal.

5.6 Reserved

5.7 Clean-up

5.7.1 Contractor is not responsible for cleaning up at the dining location. The Unit is solely responsible for all clean up.

5.8 Disposition of left over food: Food prepared and delivered is the property of the government. Leftovers shall be disposed of in whole or in part as directed by the COR.

5.9 Meal rates may not exceed the current allowable rates for meals.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 (Change 1: 07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) 09/09/14 (Change 1: 05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs 01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management

10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce Improvement Program 12/19/2005 (Change 4: 11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program Operating Manual (NISPOM) 02/28/2006 (Change 2: 05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

AR 381-12

Threat Awareness and Reporting Program (TARP) (Section II, ¶ 2-4.b)

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

I-9 Employment Eligibility Verification 10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security Agreement Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

DD 250

Material Inspection and Receiving Report

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

conforming to the hygienic practices outlined in the Master BPA

5.2.5 Food Handlers Permit

The contractor shall ensure that all staff that handle food have the required State or County Food Handlers permit that is active.

TECHNICAL EXHIBIT 2

Requirements

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

1. Meal requirements for Catered Meals – at a minimum the following guidelines should be met as outlined by MyPlate.Gov and Technical Manual 10-412.

1.2 – Breakfast – The breakfast meal, at a minimum, include the following classes of foods and servings per person and should adhere to the nutritional guidelines as stated above.

1.2.1 Eggs – 6oz scrambled or 2 eggs

1.2.2 Meat, at least 4 oz (if bacon 3 pieces)

1.2.3 (2) French Toast, Waffle, Pancake, or a starch - Starches are limited to a minimum: 1 oz dry oatmeal, 1oz dry grits, or 3 oz potatoes. Potatoes must be shredded, diced, or quartered.

1.2.4 Bread – 2 assorted slices of bread to include at least 1 option of 100% whole grain. Note: if French toast, pancakes, or waffles are served, assorted breads may be reduced by half.

1.2.5 Fruit (1)

1.2.6 Drinks including but not limited to coffee, 100% fruit juice, and milk (1/2 white and chocolate)

1.2.7 50 percent headcount can be provided – 4 oz yogurt or 1 single serving cold cereal (assorted variety).

1.3 – Lunch, Dinner, Holiday Meal Requirements – The lunch, dinner, and holiday meal at a minimum, include the following of foods and servings per person and should adhere to the nutritional guidelines as stated above.

1.3.1 Entrée to include at least 6 oz serving of protein, if ground beef 1 cup serving

1.3.2 Vegetables – 8 oz hot (carrots, corn, peas, mixed, green beans, etc.)

1.3.3 Starch – Rice, pasta, or potatoes – Serving ½ cup if not part of main entrée.

1.3.4 Salad – 1-1/2 cups of lettuce salad (cannot be just iceberg lettuce) and/or ½ cup of prepared salad (coleslaw, potato, pasta)

1.3.5 Bread – 2 assorted slices of bread to include at least 1 option of 100% whole grain or 1 dinner roll, or similar product.

1.3.6 Fruit/Dessert – Serving 1

1.3.7 Drink shall include coffee plus choice of two other drinks such as flavor aid, iced tea or non-carbohydrate beverage.

1.4 – The Vendor shall provide all condiments to include but not limited to mayonnaise, mustard, ketchup, salad dressing, etc. as required by menu.

1.5 The Vendor will ensure the food items are cooked/heated at the following minimum cooking temperatures:

1.6 Meat: Limited to beef, pork, chicken, fish, shrimp, and turkey. The standards established with the meat buyers guide developed by the NAMI should be used wherever possible. The following specification will be used when preparing government meals:

1.6.1 USDA AMS graded products will be labeled “USDA Choice, ‘USDA Select’, etc. Products labeled “US Ch”, “US Ch Gr”, US Sel”, or “US Sel Gr” are not recognized as officially graded by USDA and therefore will be considered ungraded.

1.6.2 Pork: USDA#1, Select 1 minimum required grade. Bacon thickness is 1/16 thick and 8 to 10 inches in length.

1.6.3 Poultry: USDA Choice Grade A minimum required Grade.

1.6.4 Seafood: Must comply with legal requirements to be from U.S. Flagged vessels and processed in US plants. These products must originate in facilities listed in the USDC Approved list of Fish Establishments and carry the PUFI shield.

1.7 Salads: Lettuce Salad is made primarily of leafy greens that are either dark or light green, these include: spinach, romaine, kale, endive, butter, arugula, frisee, or radicchio.

1.7.1 Dressing: Salads must be accompanied by a minimum of two dressings, one must be fat free.

1.7.1.1 Toppings: A minimum of two must be offered: this includes tomatoes, cucumbers, green peppers, onions, cheese, and other vegetables.

1.7.2 Prepared Salads: A side dish with its main ingredient being a carbohydrate that is served cold, to include coleslaw.

1.8 Fruits and Vegetables: All fruits and vegetables fresh or processed must meet the established US Standards for grades for processed Fruits and Vegetables.

1.9 Items not allowed: Bottled water, Soda or pop, deep fat fried food, Salad as main entrée, Breakfast Bagels, Candy or Candy bars, pre-prepared or pre-packaged sandwiches or any variations for breakfast, lunch or dinner. Pizza unless prior authorized. The use of protein extenders such as, but not limited to, Textured Vegetable Protein, Isolated Soy Protein, Soy Protein Concentrate.

1.10 If serving consecutive meals, the vendor will rotate meals to ensure a variety of meals are served and no specific meal is repeated.

Ver. October 2022