Pre-Proposal_Minutes_SH_HQ_Electrical_Upgrade.pdf

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W912JC-18-B-

5007, UPDATE ELECTRICAL SERVICE SMOKY HILL HQ

Date: 25 July 2018 - 1400-1530 hours

1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following

Government representatives attended the subject meeting:

Name Position Darin Brun Base Contracting Officer Dave Clement CES Project Manager CMSgt Homer King CES Squadron Superintendent

2. The following items were discussed during the Pre-proposal Conference:

a. The Contract period is 90 days. This includes all work to include cleanup and punch list. We anticipate award of the contract in late-August. Following receipt and approval of bonds we will hold a pre-construction conference and issue NTP.

b. Interested offerors must be registered in SAM. To register go to:

https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register.

3. A review of the drawings was conducted. The bid requirements were reviewed and reiterated that evaluation criteria for the most advantageous bid considering price only.

4. All questions must be submitted in writing via email to: darin.l.brun.mil@mail.mil . DO NOT CONTACT the

Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at https://www.fbo.gov/

5. The attendees were given an opportunity to walk the entire area in which the work would take place. This included areas to be expanded and the mechanical room. Ceiling tiles were lifted in the hallway to allow a view of above ceiling are near the restroom. Pictures were allowed in the affected areas for the contractor’s reference. It was iterated to all of the contractors that arrangements could be made for them to visits the site again if needed.

6. Questions:

a. Do the poles to be removed need pulled from the ground?

Yes

b. Is another guy wire required on Pole (A)?

No

c. Is testing required on the new lines being provided, if so, what type of testing?

Yes. New lines must be Meggar tested and results provided to COR.

d. Is seeding required at the disturbed sites, if so, what seed is required?

Yes. Plant only- No watering required: 6 lbs per 1000 sf. 30% Blue Gama, 70% Buffalograss (Cody, Texoka, or Sharpe’s)

7. Any amendments that are issued will be posted to the web site. Contractors were advised to check the http://www.sam.gov/portal/public/SAM/ mailto:darin.l.brun.mil@mail.mil http://www.fbo.gov/ website frequently.

8. The pre-proposal conference and site visit concluded at 1130 hours.

DARIN L BRUN, GS-12, KANG

CONTRACTING OFFICER