Att__A_BSG_Questions_for_W912JC-13-R-0001-_KSARNG_Full_Food_Service_-_3-5-2013.doc

ATTACHMENT A

Bowhead Support Group, LLC

Questions for KSARNG (W912JC-13-R-0001) Full Food Service

1. The Contract minimum and maximum quantities are shown as follows:

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

What is the unit of measure for the quantities?

Answer: Contract minimum and maximum quantity not delivery order quantity, no unit of issue is required.

2. The CLIN Delivery/Task Order Minimum/Maximum Quantity and CLIN Order Value table is not populated. Please define.

Answer: Deleted in revised solicitation in Amendment 1.

3. The Percentage of Cost for subsistence and labor on Each Meal table is not defined. Please define.

Answer: Your Company comes up with what percentage of subsistence and what percentage of labor to equal the total cost of the meal.

4. In the Statement of Work – Notes to offerors, the period of performance is defined as follows:

“The duration of this contract will have one (1) base year plus one (1) option year.”

In the Statement of Work, Attachment 1, the Period of Performance is defined as follows:

“1.2 CONTRACT PERIOD: It is anticipated that the first year contract period will be from date of contract award on or about May 1, 2013 through April 30, 2014 with four (4) option year periods for a total contract period of five (5) years.”

Please clarify the Period of Performance.

Answer: This was corrected in Amendment 1. It is anticipated that the first year contract period will be from date of contract award on or about May 1, 2013 through April 30, 2014 for a total contract period of five (5) years.

5. Please clarify the meaning of SOW Paragraph 1.8:

1.8 MINIMUM/MAXIMUM ORDER LIMITATION: When the government requires supplies or services covered by this contract in an amount of LESS THAN 14 (FOURTEEN) OR LESS MEALS OR GREATER THAN 1,000 MEALS PER SERVING; the government is not obligated to purchase, nor is the caterer obligated to furnish, those services under this contract.

Answer: When the government requires supplies or services covered by this contract in an amount of LESS THAN 15 (FOURTEEN) OR LESS MEALS OR GREATER THAN 800 MEALS PER SERVING; the government is not obligated to purchase, nor is the caterer obligated to furnish, those services under this contract. In simpler terms, 15 or more meals the contractor will provide services. 14 or less the contractor does not have to provide services.

6. The format of the Quality Assurance Worksheet does not appear to be correct. Please review and correct as necessary.

Answer: Corrected in Amendment 1 of the solicitation.

7. Will the government allow offerors to price the option year or can specific CPI’s elements for both labor and food be used for escalation purposes instead of an Index average since an Index average will not appropriately cover all the adjusted prices of the menu items (e.g. – milk, eggs, etc.)?

Answer: We use the percentage allowed in the CPI for both labor and food to increase the contract price for each option year. Pricing option years can result in contingent prices based on unknown factors.

8. BSG assumes the questions due date is March instead of February as indicated in the original solicitation. Please verify.

Answer: Question are due by March 27th 2013.

9. In Section 1.1 - Please expand on what busing tables in dining areas entails.

Answer: Clarified in Amendment 1 of the solicitation.

10. 1.5.1, Inactive Duty Training (IDT) Dinners: Please define the number of required Entrée Items (Meats, Vegetables, Starch, Type of Salad, Deserts, required beverages)for Log Pack meals for Breakfast, Lunch Dinner.

Answer: Follows 15 day menu for all other entities and requires all items required in the 15 day menu.

11. 1.5.2, Annual Training (AT) Dinners: Please define the number of required Entrée Items (Meats, Vegetables, Starch, Type of Salad, Deserts, required beverages)for Log Pack meals for Breakfast, Lunch Dinner.

Answer: Follows 15 day menu for all other entities and requires all items required in the 15 day menu.

12. Clarify the sanitation regulations – does the gov’t want both regulations, or only TB MED 530, or Kansas Requirements for Food and Beverage Establishments Regulation? Will ARNG Quarterly inspections be conducted in compliance with Kansas Requirements for Food and Beverage Establishments Regulation Subsistence Standards, or US Army, TB MED 530 “Occupational and Environmental Health Food Sanitation These are two very different requirements and it will be difficult to comply with both. We recommend using TB MED 530.

Answer: TB MED 530. Corrected in Amendment 1 of the revised solicitation.

13. It appears that the wrong WD revision is being referenced ( 94-2213 Rev 21 dated 9-14-2000) please confirm correct WD.

Answer: Amendment: The correct one is reflected in Amendment 1 of the revised solicitation dated 06/19/2012.

14. In Section 2.3.2 - Please clarify use of expendable products – use of plastic utensils in particular in the RTI dining hall vs. re-useable utensils.

Answer: Clarified in revised solicitation in Amendment 1.

15. In Section 3.2.1 are starches expected with meals? If so they are not identified in Section 3.

Answer: Starches included in the revised solicitation Amendment 1.

16. Please define quantities of unlimited items.

Answer: Clarified in revised solicitation in Amendment 1.

17. Please clarify in 6.1 that the contractor is required to have a cashier from day one to accept cash for non-SIK customers.

Answer: It is the contractor’s responsibility to take cash from a customer.

18. Please define the required capacity to handle eggs to order. Is there an upper limit?

Answer: 75 or less and is clarified in the revised solicitation Amendment 1.

19. Please include the soft serve ice cream and machine as a requirement if it will be part of the meals to provide soft serve ice cream.

Answer: Is required and was clarified in the revised solicitation in Amendment 1.

20. Is a technical section to be submitted per 52.212-1 sub paragraph (4)? The solicitation states that award will be based on past performance and price.

Answer: A technical section is not required the award will be based on past performance and price as stated.

21. Ref: 3.2.1, Minimum Menu Requirements: No mention of a starch item for Breakfast, Lunch, and Dinner (starch items are listed on provided menu). Will the present requirement to provide eggs to order for headcounts of less than seventy five dinners still apply or will the eggs to order availably apply to all dinners regardless of headcount.

Answer: Eggs to order is headcounts of 75 for less. The menu item for starch was clarified in the revised solicitation of Amendment 1.

22. Ref: 3.2.3, Unlimited Items: Please define “Juice Drink”.

Answer: Juice drink is for breakfast only as breakfast juice drink in the revised solicitation Amendment 1.

23. Ref: 3.2.5, Field Feeding: State the number of required entrée items required for Breakfast, Lunch, Dinner (Meat, Vegetable, Starch, Type of Salad, Deserts, and Types of Drinks).

Answer: Only one entrée is required for field feeding. It was left out of the revised the solicitation but we will correct at time of award.

24. How shall the proposal be sent (electronic, hard copy) and how many copies?

Answer: Both are accepted. This was clarified in Amendment 2.

25. Can the Government specify the appropriate delivery location in Block 15 of the SF 1449?

Answer: Delivery information is shown of page 17 and 18 of the solicitation. Block 15 of the SF 1449 is populated by PD2 and cannot be changed.

26. Ref: SOW 2.2.3 – Minimum Staffing: Can the Government please clarify what would be considered the “optimum number of employees”? Is this a requirement given the FFP IDIQ contract type?

Answer: Minimum staffing is three and clarified in 2.2.3 of the revised solicitation of Amendment 1.

27. What is the appropriate NAICS Code/Size Standard for this Solicitation? It is not provided on the SF 1449, in Block 10. Ref: SF 1449 and Section I, Pgs. 53, 57 & 59

Answer: Standard size is $35.5 million and a NAICS is 722310.

28. Please confirm that the references to ORCA and CCR found throughout the Solicitation are instead intended to be SAM (System for Award Management) since the CCR and ORCA have integrated into the SAM system.

Answer: Yes the CCR and ORCA have been replaced by SAMS where appropriate in the solicitation however we cannot correct a contract clause if it has not been updated in the FAR system. But if you go to the old CCR and ORCA websites it will bounce you to the SAMS website.