Pre-Proposal_Conference_Minutes_-_Repair_Bldg._6901_Floors_and_Remove_&_Repaint_Hangar_Door.docx

MICHIGAN AIR NATIONAL GUARD 127th MISSION SUPPORT GROUP SELFRIDGE ANG BASE MICHIGAN

26 July 2019

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitations W912JB-19-R-8011 – Remove & Repaint Hangar Door Bldg. 6900 & W912JB-19-R-8010 – Repair Floors in Bldg. 6901 – Battle Creek ANGB, MI (49037)

1. Site visit held this date at the Contracting Division inside Bldg. 6901 conference room commencing at: 10:00am ET in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Daniel Taliaferro, MSgt (Contracting) and Mr. Jamieson Taylor (110th Civil Engineering) introduced themselves.

A. PROJECT DESCRIPTION:

3. The contractor shall prepare surfaces for removing lead paint and re-paint two hangar doors at building 6900 on the Battle Creek Air National Guard Base in accordance with the Statement of Work (SOW) dated 15 May 2019. One hangar door is approximately 160 feet wide by 32 feet high. Each tail door is approximately 10 feet wide by 10 feet high. Before starting work the contractor will develop a plan to collect, control, and categorize debris produced during preparations of surfaces and turn plan in as a submittal to Contracting Officer’s Representative. The base Environmental Manager will review the plan for acceptance. The existing orange primer contains lead. Follow State of Michigan laws and specification section 020900 Lead Paint Removal.

4. The contractor shall remove existing floor coverings and vinyl wall base as detailed in the attached drawing, Repair Flooring Building 6901. Prep floor in accordance with flooring manufacturer’s written instructions. Install new carpet as indicated on drawing and specification. Basis of Design is Shaw Contract Group, Style Name Sculpt Tile, Style # 5T007, Color Night/83496 or equal as approved by owner. Submit for range of manufacturer’s colors. Install new resilient sheet flooring as indicated on drawing and specification. Basis of design is Johnsonite Arcade, 3 mm, smooth surface rubber flooring or approved equal by owner. Contractor will repair any damage to walls, doors, and door frames to include drywall repair and painting.

Solicitation #: W912JB-19-R-8010 & W912JB-19-R-8011 Location: Battle Creek ANGB, MI (Battle Creek, MI - 49037) Period of Performance (POP): 30 Days Set-aside: This requirement will be 100% Set-Aside for Small Business. Small Business Size Standard: $15.0M NAICS Code: (W912JB19R8010) 238330 – Flooring Contractors (W912JB19R8011) 238320 – Painting and Wall Covering Contractors Project Magnitude: Between $100,000 and $250,000 Submit Proposals (individually for each project) no later than: 6 August 2019, @ 11:00am ET ET. Payment Bond is required.

5. Bids are due NLT 6 August 2019 at 11:00am ET. A public bid opening will NOT take place.

a. Facsimile transmission of bid is NOT authorized.

b. Electronic submission of bids will be accepted, and is preferred.

i. Email all bids to Daniel Taliaferro / Steven Stocking.

c. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications.

d. A Site Visit was held immediately after this pre-proposal conference at the construction site.

e. When amendments are issued they will be posted to the FBO website.

f. Payment Bond will be required for this project. (At time of Award) If greater than $150,000.00, a performance bond will be required. (At time of Award)

g. Liquidated damages do not apply to this project.

h. Warranty of Construction clause is incorporated and applies to this project.

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently MI190001 03/08/2019 MI1.

j. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

ii. All RFI questions and answers posted to FBO, as soon as possible, and if applicable to all.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. This requirement is funded.

n. The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer, in his/her sole discretion, later determines them to be necessary or appropriate.

i. Evaluation Factors for Award:

1. Technical (Schedule)- (acceptable/unacceptable)

2. Past Performance - (acceptable/ unacceptable)

6. The project description was stated in the FBO announcement package W912JB-19-R-8010 and W912JB-19-R-8011.

7. All/ all project specific questions were referred to the RFI submittal process. It was advised to submit all RFIs NLT COB on 2 August 2019. It was also advised that any changes would be issued with an addendum.

8. It is extremely important to submit all requirements within quote.

9. The site visit concluded at Battle Creek ANGB on Friday, 26 July 2019 @ 1100 ET.

DANIEL T. TALIAFERRO

Contract Officer, 127th MSC image1.jpeg