SOW_-_Remove_&_Repaint_Hangar_Door.pdf

BATTLE CREEK NATIONAL GUARD

BATTLE CREEK, MICHIGAN

PAINTING HANGAR DOORS

BUILDING 6900

MBMV 19-----

3 June 2019

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6900 Painting Hangar Door Battle Creek National Guard

Battle Creek, Michigan

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3 June 19 TABLE OF CONTENTS

SECTION 00010 – TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 0000 SUMMARY AND BASE INFORMATION

01 2600 CONTRACT MODIFICATION PROCEDURES

01 2900 PAYMENT PROCEDURES

01 3100 PROJECT MANAGEMENT AND COORDINATION

01 3200 CONSTRUCTION PROGRESS DOCUMENTATION

01 3300 SUBMITTAL PROCEDURES

01 7300 EXECUTION REQUIREMENTS

01 7700 CLOSEOUT PROCEDURES

DIVISION 02 - EXISTING CONDITIONS

02 0900 LEAD-PAINT REMOVAL

DIVISION 09 - FINISHES

09 9600 HIGH-PERFORMANCE COATINGS

END OF TABLE OF CONTENTS

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TABLE OF CONTENTS 3 June 19

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BASE CIVIL ENGINEER

MICHIGAN AIR NATIONAL GUARD

BATTLE CREEK ANG BASE, MICHIGAN 49037-5567

STATEMENT OF WORK

Maintain Hangar Doors

PROJECT MBMV19xxxxx 15 May 2019

SECTION 01010

SUMMARY OF WORK

PART 1 - GENERAL

1.01 SUMMARY

A. Project identification: MBMV19-------, Maintain Hangar Doors, Battle Creek ANG Base, MI

B. Project summary: Contractor will prepare surfaces for paint and paint two hangar doors at building 6900. One hangar door is approximately 160 feet wide by 32 feet high. Each tail door is approximately 10 feet wide by 10 feet high. Order of operation is as follows:

1. Before starting work the contractor will develop a plan to collect, control, and categorize debris produced during preparations of surfaces and turn plan in as a submittal to Contracting Officer’s Representative. The base Environmental Manager will review the plan for acceptance.

2. An inspection of the primer coat by the COR will occur before the topcoat is applied.

3. The existing orange primer contains lead. Follow State of Michigan laws and specification section 020900 Lead Paint Removal.

4. Develop a baseline area soil sample which includes laboratory analysis (such as TCLP).

5. Prepare hangar door surfaces by stripping existing finish to bare metal. Remove all Lead

Paint as per specification and State of Michigan Laws.

6. Take area soil samples after abatement, including laboratory analysis (such as TCLP).

7. Paint hangar doors as indicated in specifications.

C. Permits and Fees: Not Applicable.

D. Codes: Comply with applicable codes and regulations of authorities having jurisdiction.

E. Dimensions: Contractor is responsible for field verifying dimensions/quantities shown on the drawings/SOW. If a discrepancy is found, send an RFI to the Contracting Officer before bidding.

Verify dimensions before fabrication or ordering materials. Do not scale drawings.

F. Existing Conditions: Notify owner of existing conditions differing from those indicated on the drawings. Do not remove or alter structural components without prior written approval.

G. Coordination:

1. Coordinate the work of all trades.

2. Verify location of utilities and existing conditions.

3. Coordinate all work activities with the Base Civil Engineer or his designated Inspection

Representative

4. Provide notice to the Base Civil Engineer/Inspection Representative five days prior to starting work on the job site.

5. Personally contact the Base Civil Engineer/Inspection Representative immediately upon entrance to the work site to position equipment/material or to commence work. Contractor is to again provide notification the day he moves back to the work site after an interruption of work for two or more days duration.

6. Utility outages – Coordinate with the Base Civil Engineer or his Inspection Representative.

Utility outages are to be outside of the BCANG Base business hours unless approved by the COR. 7 days notice is required.

H. Installation Requirements, General:

1. Base Security: Battle Creek ANG is a closed base in accordance with Section 21, Internal

Security Act of 1950, 50 U.S.C. 797, and as such only those persons granted permission may enter. The General Contractor shall e-mail a completed Base Access Form with a copy of Driver’s License for himself and each worker and each of his subcontractor’s workers to Jamieson B Taylor and Major Nathan Finfrock (email:

jamieson.b.taylor.nfg@mail.mil and nathan.d.frinfrock.mil@mail.mil) one week prior to commencement of work (three weeks prior for workers with an out of state Driver’s License). Workers cleared for entry onto the base will either be issued a contractor’s badge (daily workers) or will be put on the Contractor’s List at the Contractor’s Gate. The government reserves the right to refuse to issue a pass to an employee of the contractor for any reason deemed valid by the government. Driver’s License, vehicle registration, and proof of insurance are required for entry onto Battle Creek ANG Base. All contractors and their vehicles will be searched each time they enter the base. Weapons, ammunition, and controlled substances are not allowed on base.

2. Working hours: The base working hours shall normally be from 7:00 AM to 5:00 PM EST/EDT daily, excluding Saturdays, Sundays, Federal Holidays and non-work days resulting from holidays occurring on weekends.

3. DD Form 1354: Contractor shall fill out an Initial DD Form 1354 before construction starts, an Interim DD Form 1354 midway through the construction period, and a Final DD Form 1354 14 days before Beneficial Occupancy date. The Final DD Form 1354 must include actual cost of each line item. For assistance call Mr. Charles Hatch (Real Property Officer), ph (269) 969-3376). Turn over the Final DD Form 1354 to the COR or to Mr. Charles Hatch.

4. HAZMAT Reporting: IAW FAR Clause 52.223-3, the contractor must provide the Contracting Office with a list of proposed HAZMAT that it plans to use on the installation during the performance of the contract. IAW AFFARS Clause 5352.223-9003, contractors must obtain Air Force authorization prior to using HAZMAT on an Air Force installation, and must report usage data to the HAZMART. Use AF Form 3952, Chemical Hazardous Material Request Authorization Form and submit to COR as a submittal using AF 3000 form.

5. Debris reporting: Remove all debris generated in pursuance of this project from the site.

Provide bill of lading/tickets/invoices etc. to the contracting officer as submittal (using AF Form 3000) indicating equipment recycling location and disposal weights.

6. Inspect substrates and report unsatisfactory conditions in writing. Do not proceed until unsatisfactory conditions have been corrected.

7. Take field measurements prior to fabrication where practical. Form to required shapes and sizes with true edges, lines and angles. Provide inserts and templates as needed for work of other trades.

mailto:jamieson.b.taylor.nfg@mail.mil

8. Install materials in exact accordance with manufacturer’s instructions and approved submittals.

9. Install materials in proper relation with adjacent construction and with proper appearance.

10. Restore units damaged during installation. Replace units which cannot be restored at no additional expense to the Owner.

11. Refer to additional installation requirements and tolerances specified under individual specification sections.

12. Provide As-Built drawings.

I. Definitions:

1. Provide: Furnish and install, complete with all necessary accessories, ready for intended use. Pay for all related costs.

2. Approved: Acceptance of item submitted for approval. Not a limitation or release for compliance with Contract Documents or regulatory requirements.

3. Match Existing: Match existing as acceptable to the Owner.

J. Intent: Drawings and specifications are intended to provide the basis for proper completion of the work suitable for the intended use of the Owner. Anything not expressly set forth but which is reasonably implied or necessary for proper performance of the project shall be included.

L. Writing style: Specifications are written in the imperative mode. Except where specifically intended otherwise, the subject of all imperative statements is the Contractor. For example, 'Provide tile' means 'Contractor shall provide tile.'

PART 2 - PRODUCTS - Not Applicable To This Section

PART 3 - EXECUTION - Not Applicable To This Section

END OF SECTION

SECTION 01300

SUBMITTALS

A. Provide types of submittals listed in individual sections and number of copies required.

1. Product data – E-mail (Jamieson.b.taylor.nfg@mail.mil) or provide 3 paper copies.

2. Warranties – E-mail (Jamieson.b.taylor.nfg@mail.mil) or provide 3 paper copies.

3. Closeout submittals – Email (Jamieson.b.taylor.nfg@mail.mil) or provide 3 paper copies.

B. Comply with project format for submittals. Provide an AF Form 3000 with each submittal.

C. Provide required resubmittals if original submittals are not approved. Provide distribution of approved copies including modifications after submittals have been approved.

D. Provide warranties as specified; warranties shall not limit length of time for remedy of damages

Owner may have by legal statute. Warranties shall be signed by contractor, supplier or installer responsible for performance of warranty.

SECTION 01700

CONTRACT CLOSEOUT

A. The following are prerequisites to substantial completion. Provide the following:

1. Punch list.

2. Supporting documentation.

3. Warranties.

4. Certifications.

B. Provide the following prerequisites to final acceptance:

1. Final payment request with supporting affidavits.

2. Completed punch list.

C. Provide a marked-up set of drawings including changes which occurred during construction.

D. Provide the following closeout procedures:

1. Submission of record documents.

2. Final cleaning and touch-up.

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3 June 19 SUMMARY

SECTION 01 1000 – SUMMARY AND BASE INFORMATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Type of the Contract.

3. Use of premises.

4. Owner's occupancy requirements.

5. Work restrictions.

6. Specification formats and conventions.

7. Project Requirement Highlights

a. Project Timing

b. Quality Requirements

c. Project Cleaning

d. Complete Scope of Work

e. Worker safety and environment

f. Construction Layout

B. Related Sections include the following:

1. Division 1 Section "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: Demolish Buildings 6910 & 6941

1. Project Location: Battle Creek Air National Guard Base (BCANG), 3367 W.

Dickman Road, Battle Creek, MI, 49015-5512

2. Location Description: West side of the W.K. Kellogg Airport in Calhoun County approximately three and one-half (3 ½) miles west of the center of the city of Battle Creek, Michigan.

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SUMMARY 3 June 19

3. Base Security

a. Battle Creek Air National Guard Base is a closed base in accordance with Section 21, Internal Security Act of 1950, 50 U.S.C. 797, and, as such, only those persons granted permission may enter.

b. The CONTRACTOR shall obtain the necessary passes and/or identification for entry into the Base for himself and all employees prior to commencement of work. The government reserves the right to refuse to issue a pass to an employee of the CONTRACTOR for any reason deemed valid by the Government. Police Background Checks will be performed during the process of badge issuance.

c. The CONTRACTOR’s personnel, as well as supplier and subcontractor’s personnel will be subject to a search of their person and vehicle each time they attempt to enter the base. This search may take up to 15 minutes per entry.

B. Owner: Department of the Army and Air Force, National Guard Bureau, United States Property and Fiscal Office for Michigan, acting for the 110th Fighter Wing, Michigan Air National Guard, Battle Creek ANGB, Michigan

1. Owner's Representative: Contracting Officer – Contracting, Suffrage Air Force Base

C. Contracting Officer’s Technical Representative (COTR): Major Nathan Finfrock has been appointed by Contracting Officer to serve as COTR.

D. Coordination:

1. Coordinate all work activities with the BASE CIVIL ENGINEER or his designated

INSPECTION REPRESENTATIVE.

2. Provide notice to the BASE CIVIL ENGINEER/INSPECTION REPRESENTATIVE five (5) days prior to starting work on the job site.

3. Personally contact the BASE CIVIL ENGINEER/INSPECTION REPRESENTATIVE immediately upon entrance to the work site to position equipment/material or to commence work. CONTRACTOR shall again provide notification the day CONTRACTOR moves back to the work site after an interruption of work for two or more day’s duration.

E. The Work consists of the following:

1. The Work includes:

a. Painting of existing east and west hangar doors, Building 6900.

1.4 TYPE OF CONTRACT

A. Project will be constructed under a single prime contract.

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1.5 WORK UNDER OTHER CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract.

Coordinate the Work of this Contract with work performed under separate contracts.

1.6 USE OF PREMISES

A. General: Contractor shall have limited use of premises for construction operations as indicated on Drawings by the Contract limits. Use of Site: Limit use of premises to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine constructions operations to project limits.

a. Limit site disturbance, including earthwork and clearing of vegetation, to 40 feet beyond building perimeter; 5 feet beyond primary roadway curbs, walkways, and main utility branch trenches; and 25 feet beyond pervious paving areas.

2. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.7 OWNER'S OCCUPANCY REQUIREMENTS

A. Full Owner Occupancy: Owner will occupy site and adjacent buildings during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits, unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Contracting Officer and authorities having jurisdiction.

2. Provide not less than 72 hours' notice to Contracting Officer of activities that will affect Owner's operations.

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1.8 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed inside the existing building during normal business working hours of 7:00 a.m. to 5:00 p.m. EST/EDT, Monday through Friday, excluding federal holidays and non-work days resulting from holidays occurring on weekends.

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than two days in advance of proposed utility interruptions.

2. Do not proceed with utility interruptions without Contracting Officer's written permission.

1.9 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 42-division format and CSI/CSC's "MasterFormat 2004" numbering system.

1. Section Identification: The Specifications use Section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete because all available Section numbers are not used. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of Sections in the Contract Documents.

2. Division 1: Sections in Division 1 govern the execution of the Work of all Sections in the Specifications.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

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a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

1.10 CONFINED WORKSPACE

A. The CONTRACTOR may be required to enter confined spaces to perform portions of the Work. The CONTRACTOR is required to be aware of any confined spaces and to know and abide by the laws and requirements pertaining to these spaces and to provide all permits and monitoring for entry into any existing or newly constructed confined spaces. A list of known confined spaces will be provided to the CONTRACTOR at their request.

1.11 PROJECT REQUIREMENT HIGHLIGHTS

A. Project Timing

1. See solicitation for performance period

B. Conflicting Requirements

1. General: If compliance with two or more differing standards, requirements, drawings or specifications, or any combination thereof, is specified and these establish different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. The most stringent requirement will be the better quality or greater quantity of work, and will typically be the more expensive option. Refer uncertainties and requirements that are different, but apparently equal, to Contracting Officer for a decision before proceeding.

2. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum within reasonable limits. To comply with these requirements, indicated numeric values are minimum or maximum, as appropriate, for the context of requirements. Refer uncertainties to Contracting Officer for a decision before proceeding.

C. Project Cleaning

1. Project is to be kept clean: 017300, Paragraph 3.7

D. Complete Scope of Work

1. Project is released as a whole: 013300, Paragraph 1.6, and T101

2. Coordination of various trades / work: 013100, Paragraph 1.3

E. Worker safety and environment

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1. Contractor is responsible for all safety requirements.

2. Smoking is prohibited on jobsite

a. Provisions for specified exterior smoking areas will be made by Contracting Officer

F. Construction Layout

1. All work is to be properly laid out: 017300, Paragraph 3.3 and 3.5

PART 2 - PRODUCTS

A. All materials supplied for this project shall be lead and asbestos free unless approved by the Contracting Officer Technical Representative (COTR). Material Safety Data Sheets (MSDS) shall be provided for all materials brought on site. These sheets shall be available at all times in the contractor’s site office.

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 1000

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3 June 19 CONTRACT MODIFICATION PROCEDURES

SECTION 01 2600 - CONTRACT MODIFICATION PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications.

1.3 MINOR CHANGES IN THE WORK

A. Contracting Officer will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.4 PROPOSAL REQUESTS

A. Contracting Officer-Initiated Proposal Requests: Contracting Officer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Contracting Officer are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity

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CONTRACT MODIFICATION PROCEDURES 3 June 19 duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to Contracting Officer.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Division 1 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified.

C. Proposal Request Form: Use forms provided by Contracting Officer.

1.5 CHANGE ORDER PROCEDURES

A. On Contracting Officer's approval of a Proposal Request, Contracting Officer will issue a Change Order for signatures of Contracting Officer and Contractor on form provided by the USPFO.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Work Change Directive: Contracting Officer may issue a Work Change Directive on form provided by the USPFO. Work Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Work Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive.

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3 June 19 CONTRACT MODIFICATION PROCEDURES

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 2600

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CONTRACT MODIFICATION PROCEDURES 3 June 19

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3 June 19 PAYMENT PROCEDURES

SECTION 01 2900 - PAYMENT PROCEDURES

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Sections include the following:

1. Division 1 Section "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Division 1 Section "Construction Progress Documentation" for administrative requirements governing preparation and submittal of Contractor's Construction Schedule and Submittals Schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with Continuation Sheets.

b. Submittals Schedule.

c. Contractor's Construction Schedule.

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PAYMENT PROCEDURES 3 June 19

2. Submit the Schedule of Values to Contracting Officer at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Sub-schedules: Where the Work is separated into phases requiring separately phased payments, provide sub-schedules showing values correlated with each phase of payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of Contracting Officer.

c. Contracting Officer's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Submit draft of Contracting Officer approved form.

3. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate. Include separate line items under required principal subcontracts for operation and maintenance manuals, punch list activities, Project Record Documents, and demonstration and training in the amount of 5 percent of the Contract Sum.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

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a. Differentiate between items stored on-site and items stored off-site. If specified, include evidence of insurance or bonded warehousing.

7. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

8. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Base Civil Engineer and paid for by Contracting Officer.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Progress payments shall be submitted to Contracting Officer by the last of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

C. Payment Application Forms: Use forms provided by Contracting Officer for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Contracting Officer will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Transmittal: Submit 3 signed and notarized original copies of each Application for Payment to Contracting Officer by a method ensuring receipt. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

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F. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. Contracting Officer reserves the right to designate which entities involved in the

Work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Contracting Officer.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor's Construction Schedule (preliminary if not final).

4. Products list.

5. Schedule of unit prices.

6. Submittals Schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Copies of building permits.

10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

11. Initial progress report.

12. Report of preconstruction conference.

13. Certificates of insurance and insurance policies.

14. Performance and payment bonds.

15. Data needed to acquire Owner's insurance.

16. Initial settlement survey and damage report if required.

H. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

I. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

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2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. Evidence that claims have been settled.

5. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

6. Final, liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 2900

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3 June 19 PROJECT MANAGEMENT AND COORDINATION

SECTION 01 3100 - PROJECT MANAGEMENT AND COORDINATION

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Administrative and supervisory personnel.

2. Project meetings.

3. Requests for Interpretation (RFIs).

B. Related Sections include the following:

1. Division 1 Section "Construction Progress Documentation" for preparing and submitting Contractor's Construction Schedule.

2. Division 1 Section "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Division 1 Section "Closeout Procedures" for coordinating closeout of the Contract.

4. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.3 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

B. Retain paragraph above for work performed under a single contract. Retain first paragraph below for work performed under multiple contracts. Coordinate with Division 1 Section "Summary of Multiple and operation.

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PROJECT MANAGEMENT AND COORDINATION 3 June 19

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer and separate contractors if coordination of their Work is required.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

E. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. Refer to other Sections for disposition of salvaged materials that are designated as Owner's property.

1.4 SUBMITTALS

A. Key Personnel Names: Prior to starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home and office telephone numbers. Provide names, MBMV19------- 01 3100 - 3 addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1. Post copies of list in Project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.5 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. General: In addition to Project superintendent, provide other administrative and supervisory personnel as required for proper performance of the Work.

1. Include special personnel required for coordination of operations with other contractors.

1.6 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Contracting Officer and Base Civil of scheduled meeting dates and times. All participants at the meetings shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Contracting Officer and Base Civil Engineer, within three days of the meeting.

B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Contracting Officer and Base Civil Engineer, but no later than 15 days after execution of the Agreement. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of Contracting Officer, Base Civil Engineer, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

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c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for requests for interpretations (RFIs).

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of Record Documents.

l. Use of the premises.

m. Work restrictions.

n. Owner's occupancy requirements.

o. Responsibility for temporary facilities and controls.

p. Construction waste management and recycling.

q. Parking availability.

r. Office, work, and storage areas.

s. Equipment deliveries and priorities.

t. First aid.

u. Security.

v. Progress cleaning.

w. Working hours.

3. Minutes: Contracting Officer or a representative will record and distribute meeting minutes.

C. Progress Meetings: Conduct progress meetings at weekly intervals. Coordinate dates of meetings with preparation of payment requests.

1. Attendees: In addition to representatives of Contracting Officer and Base Civil Engineer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule.

Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

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b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) Requests for interpretations (RFIs).

16) Status of proposal requests.

17) Pending changes.

18) Status of Change Orders.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

3. Minutes: Contracting Officer or a representative will record and distribute to Contractor the meeting minutes.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

1.7 REQUESTS FOR INTERPRETATION (RFIs)

A. Procedure: Immediately on discovery of the need for interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, prepare and submit an RFI in the form specified.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

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B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following:

1. Project name.

2. Date.

3. Name of Contractor.

4. Name of Contracting Officer.

5. RFI number, numbered sequentially.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested solution(s). If Contractor's solution(s) impact the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include drawings, descriptions, measurements, photos, Product

Data, Shop Drawings, and other information necessary to fully describe items needing interpretation.

a. Supplementary drawings prepared by Contractor shall include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments.

C. Hard-Copy RFIs: CSI Form 13.2A or approved form.

1. Identify each page of attachments with the RFI number and sequential page number.

D. Software-Generated RFIs: Software-generated form with substantially the same content as indicated above.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

E. Contracting Officer's Action: Contracting Officer will review each RFI, determine action required, and return it. Allow seven working days for Architect's response for each RFI.

RFIs received after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of Architect's actions on submittals.

f. Incomplete RFIs or RFIs with numerous errors.

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2. Contracting Officer's action may include a request for additional information, in which case Architect's time for response will start again.

3. Contracting Officer's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 1 Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contracting Officer in writing within 10 days of receipt of the RFI response.

F. On receipt of Contracting Officer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

G. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Software log with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Contracting Officer.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Contracting Officer's response was received.

8. Identification of related Minor Change in the Work, Construction Change

Directive, and Proposal Request, as appropriate.

9. Identification of related Field Order, Work Change Directive, and Proposal

Request, as appropriate.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 3100

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3 June 19 CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 01 3200 - CONSTRUCTION PROGRESS DOCUMENTATION

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Preliminary Construction Schedule.

2. Contractor's Construction Schedule.

3. Submittals Schedule.

4. Daily construction reports.

5. Field condition reports.

6. Special reports.

B. Related Sections include the following:

1. Division 1 Section "Payment Procedures" for submitting the Schedule of Values.

2. Division 1 Section "Project Management and Coordination" for submitting and distributing meeting and conference minutes.

3. Division 1 Section "Submittal Procedures" for submitting schedules and reports.

4. Division 1 Section "Photographic Documentation" for submitting construction photographs.

5. Division 1 Section "Quality Requirements" for submitting a schedule of tests and inspections.

1.3 SUBMITTALS

A. Preliminary Construction Schedule: Deliver at preconstruction meeting.

B. Contractor's Construction Schedule: Submit two opaque copies of initial schedule, large enough to show entire schedule for entire construction period.

C. Daily Construction Reports: Submit two copies at weekly intervals.

D. Field Condition Reports: Submit two copies at time of discovery of differing conditions.

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CONSTRUCTION PROGRESS DOCUMENTATION 3 June 19

E. Special Reports: Submit two copies at time of unusual event.

1.4 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.

B. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Procedures: Comply with procedures contained in AGC's "Construction Planning & Scheduling."

B. Time Frame: Extend schedule from date established for commencement of the Work to date of Final Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

C. Activities: Treat each story or separate area as a separate numbered activity for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than…