Pre-Proposal_Conference_Minutes_-_Bldg._45_Install_Epoxy_Floor.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

9 August 2019

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitation W912JB-19-R-5022 – Bldg. 45 Install Epoxy Floors, Project No. VGLZ 182057 - Selfridge ANGB, MI (48045)

1. Site visit held this date at the Contracting Division conference room commencing at: 10:00am

ET in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Daniel Taliaferro, MSgt (MACC Contracting), and 1Lt Adam Vermeersch (127th CES) introduced themselves.

A. PROJECT DESCRIPTION:

A. The contractor is responsible for all floor preparation and repairs prior to the installation of the epoxy floor. This is to include, but is not limited to, mechanical abrasion of the field, edge grinding in areas in accessible by larger machinery, removal of joint material and patching, and the application of primer as required.

B. The wash rack requires addition preparation prior to installation of the epoxy floor. Contractor shall build-up corners of the wash rack to alleviate the retention of water. Fast curing polymer cement shall be used to provide a positive drainage slope towards the central floor drain in the following areas.

a. SE corner - 10’ x 10’ area. Verify area affected in field.

b. SW Corner - 3’ x 10’ area. Verify area affected in field.

C. Remove the six existing diamond plate transition approaches, remove the corrosion, prime and paint the approaches with oil based paints with the same pattern, repair the mortar beds that support them as required, and reinstall them w/ mechanical fasteners to the newly epoxied floor.

D. The contractor to provide and install a high performance non slip epoxy floor coating in the foyer and maintenance bays (approximately 5,400 s.f.). Application shall consist of a base coat of high build epoxy coating similar to Protective Industrial Polymers 100HB at a thickness of 60 mils, followed by a two topcoat of chemical-resistant, aliphatic urethane coating similar to Protective Industrial Polymers Protect 2000 UR. The topcoat shall have glass bead aggregate mixed into it to provide a non-slip surface, similar to the gloss grip system. The epoxy floor system shall be installed in accordance with the manufacturer’s instructions or recommendation.

E. The contractor to provide and install a high performance non slip epoxy floor coating in the wash rack bays. Application shall consist of a base coat of high build epoxy coating similar to Protective Industrial Polymers 100HB at a thickness of 60 mils, followed by a topcoat of chemical-resistant, aliphatic urethane coating similar to Protective Industrial Polymers Protect 2000 UR. The topcoat shall have glass bead aggregate mixed into it to provide a non-slip surface, similar to the gloss grip system, and shall receive a heavy broadcasting of granular quarts into the epoxy material. The epoxy floor system shall be installed in accordance with the manufacturer’s instructions or recommendation.

F. The contractor is to provide and install new 4” in. seamless epoxy cove Base around perimeter walls (approximately 850 L.F.)

Solicitation #: W912JB-19-R-5022

Location: Selfridge ANGB, MI (Harrison Township, MI - 48045)

Period of Performance (POP): 45 Days

Set-aside: This requirement will be 100% Set-Aside for Small Business.

Small Business Size Standard: $15.0M

NAICS Code: 238330 – Flooring Contractors

Project Magnitude: Between $25,000 and $100,000

Submit Proposals no later than: 16 August 2019, @ 11:00am ET

ET. Payment Bond is required.

3. Bids are due NLT 16 August 2019 at 11:00am ET. A public bid opening will NOT take place.

a. Facsimile transmission of bid is NOT authorized.

b. Electronic submission of bids will be accepted, and is preferred.

i. Email all bids to Daniel Taliaferro / Steven Stocking.

c. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications.

d. A Site Visit was held immediately after this pre-proposal conference at the construction site.

e. When amendments are issued they will be posted to the FBO website.

f. Payment Bond will be required for this project. (At time of Award) If greater than

$150,000.00, a performance bond will be required. (At time of Award)

g. Liquidated damages do not apply to this project.

h. Warranty of Construction clause is incorporated and applies to this project.

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently MI20190091 07/05/2019 MI1 for Macomb County, MI.

j. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

ii. All RFI questions and answers posted to FBO, as soon as possible, and if applicable to all.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. This requirement is funded.

n. The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer, in his/her sole discretion, later determines them to be necessary or appropriate.

i. Evaluation Factors for Award:

1. Technical (Schedule)- (acceptable/unacceptable)

2. Past Performance - (acceptable/ unacceptable)

4. The project description was stated in the FBO announcement package W912JB-19-R-5022.

5. All/ all project specific questions were referred to the RFI submittal process. It was advised to submit all RFIs NLT COB on 13 August 2019. It was also advised that any changes would be issued with an addendum.

6. It is extremely important to submit all requirements within quote.

7. The site visit concluded at on Tuesday 9 August 2019 @ 1100 ET.

DANIEL T. TALIAFERRO

Contract Officer, 127th MSC

5. All/ all project specific questions were referred to the RFI submittal process. It was advised to submit all RFIs NLT COB on 13 August 2019. It was also advised that any changes would be issued with an addendum.