Site_Visit_Meeting_Minutes_19R5016_&_5014.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

19 Aug 2019

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Proposal Conference for Solicitation W912JB-19-R5016, Munitions Roof Repair & W912JB-19-R- 5014 Star Base Roof Repair

1. Site visit was held on 13 Aug 2019 at the Contracting Division conference room commencing at 10:00 AM in conjunction with subject Request(s) for Proposal. For list of attendees see sign in sheet.

2. Contract Specialist, Kathy Sutton introduced herself and the Contracting Offer’s Representative (COR), 1st Lt Adam Vermeersch and Construction Inspector Darren Burton. Steven Stocking (not present) was introduced as the Contracting Officer.

A. Project Description – Munitions Roof Repair

This SOW provides for repair to B/873 Missile Maintenance Bay Roof, but is not limited to:

1. Contractor shall remove insulating soil layer from B873 roof assembly taking care not to damage walls, mechanical equipment, insulation, or any of the drainage components buried beneath. Drainage system components shall be supported / temporarily removed, as required to prevent damage. Excavated soil shall be stored on site at a location to be determined and covered with a tarp to protect from element and erosion.

2. Contractor shall repair foam base flashing as required and prepare surfaces as required to receive new roofing system.

3. Contractor shall install a reinforced sheet waterproofing membrane (i.e. EPDM, etc.) with a minimum thickness of 90 mills. Seams shall be fiber reinforced. Cant strips shall be installed in corners and flashing shall be installed as required. Water proof membrane shall be covered with a fully adhered protection board to protect membrane during back fill of insulating soil material.

4. Contractor shall inspect, clean, repair and test roof drainage system components, as required.

5. Following repair contractor shall complete a water test, and provide a report as proof that the Roofing assembly is preventing water from infiltrating the building.

6. Contractor shall back fill B/873 roof cavity with previously excavated soil. Prior to back fill removed material shall be inspected for rocks which may damage newly installed roof during backfill. If rocks are present, the material shall be run through a screen to remove any rock larger than 2” in diameter.

7. Contractor shall hydro-seed roof with a TBD government approved, low maintenance, low growth, drought-tolerant groundcover / turf.

B. Project Description – Star Base Roof Repair

This SOW provides for repair to B/1051 Star Base Roof, but is not limited to:

1. Contractor shall repair the following roof areas (refer to attached drawing) 107' x 54' Mod-Bit Roof – approximately 5,800 sf

107' x 47' Mod-Bit Roof - approximately 5,100 sf

2. Contractor shall repair blisters in existing roof, patch as required, and prepare existing modified bitumen roof for repair.

3. Contractor shall install 1 layer of torch down, poly reinforced Modified Bitumen APP high reflective cap sheet, similar to RUBEROID EnergyCap Torch Granule FR Membrane, with cant strips, curb flashing, metal counter flashing, and cap flashing as required. All penetrations, perimeter, and curb flashing shall terminate a minimum of 8” off of the face of the roof deck, as required. Please refer to the clause FAR 52.236-5: Materials and Workmanship References in the specifications to equipment, material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may, at its option, use any equipment, material, article, or process that, in the judgment of the Contracting Officer, is equal to that named in the specifications, unless otherwise specifically provided in this contract.

4. Following repair contractor shall complete a water test, and provide a report as proof that the Roofing assembly is preventing water from infiltrating the building.

5. Contractor shall provide a warranty for the repair. Warranty period shall be in line with the manufacture’s warranty guidelines. Repair methods shall provide for the manufacturer’s most comprehensive 20 year warranty.

Bids are due NLT 22 August 2019 at 11:00 AM local time. Offerors may hand-carry bids to 127 MSC Lobby/Conference Room but email is highly recommended to katherine.a.sutton.civ@mail.mil and usaf.mi.127-wg.mbx.msc-construction@mail.mil to avoid base access vetting. Offerors are advised that this project is currently funded and that offers must be good for 90 days.

a. Project Magnitude is between $25,000.00 and $100,000.00

b. After the notice to proceed is issued the project(s) have a performance period of 120 calendar days for project completion.

c. A Site Visit was held immediately after this pre-proposal conference at the construction site.

d. Amendments have been issued and posted to the FBO website and must be acknowledged with the proposal submission.

e. Payment Bonds may be required for this project based on Independent Government Estimate.

f. Liquidated damages are not applicable to this project.

g. Warranty of Construction clause is incorporated and applies to this project.

h. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently DBA MI20190091 Mod 5 dated 16 August 2019.

i. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract.

j. RFI procedures were reviewed as follows:

i. Technical questions were emailed to Contracting for resolution.

ii. All RFI questions and answers were answered and posted on FBO promptly.

k. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

3. The project description was stated in the FBO announcement package notice posted with a Synopsis/Solicitation for Munitions Roof Repair on 01 Aug 2019 and for Star Base Repairs on 8 Aug 2019.

4. The site visit concluded at approximately 11:20 AM on Tuesday 13 August 2019.

5. All bidders were provided the project description documents at the site visit.

6. All bidders and government members present (except Ms. Sutton) got up on each roof top to view the site.

Katherine Sutton Contract Specialist